<p>Overview</p> <p>The Administrative Assistant will be responsible for providing support to the Vice President of the Division of Strategic Enrollment Management (SEM) and the Executive Leadership Team. The successful applicant will be friendly and enjoy working with teams, detail-oriented, self-motivated, organized, and able to work in a fast-paced office as a selfless team member.</p> <p>Responsibilities</p> <ul> <li>Screens inquiries and requests; uses judgement and tact to prioritize schedules, calendars, and meetings of SEM Executive Leadership Team. </li><li>Responsible for managing the flow of work within the office, ensuring that tasks are prioritized appropriately, and deadlines are met. This may involve coordinating schedules, delegating responsibilities, and resolving any issues that arise. </li><li>Provides administrative support, including scheduling appointments, coordinating meetings/conferences, and maintaining/ordering office supplies. </li><li>Performs office duties, including answering phones, greeting visitors, directing calls to appropriate parties, data entry, digital and paper filing, calendar management, and other general duties as assigned. </li><li>Project lead or assistant on special projects. </li><li>Hires, trains and supervises other office personnel. </li><li>Support Leadership Team with business services functions (booking travel, attaching receipts, etc.) </li><li>Weekly meetings with various office teams (ex. Recruitment, Admissions, Student Financial Support, etc.) </li><li>Track and order office supplies for the SEM Division </li><li>Maintenance, inventory and ordering of office equipment (ex. Technology, furniture, printers, etc.) </li><li>Liaison across functional teams to serve prospective students and SEM Division staff </li><li>Plans and executes events for SEM Division staff, including professional development, retreats, activities, etc </li><li>Performs miscellaneous job-related duties as assigned. </li></ul> <p>Qualifications</p> <p>Minimum Qualification:</p> <ul> <li>Vocational or technical training/Associate's degree in an office or business field plus a minimum of four years of related experience; or a Bachelor's degree in a related field plus two of experience; or six years of experience is required. </li></ul> <p>Knowledge, Skills and Abilities:</p> <ul> <li>Skilled with computer programs, including spreadsheets, relational databases, statistical packages, presentation software, and graphic packages. </li><li>Excellent critical thinking skills. </li><li>Skilled in creative problem solving. </li><li>Skilled with basic office equipment, including printers, copiers, and telephone systems. </li><li>Good organizational skills. </li><li>Strong verbal and written communication skills. </li><li>Ability to handle sensitive and confidential business data and personal information. </li><li>Ability to work without supervision. </li><li>Knowledge of University policies and procedures. </li><li>Excellent customer service skills. </li></ul> <p>Required Documents</p> <p>Along with the online application, please attach:</p> <p>Resume/CV to be uploaded at the beginning of your application in the Candidate Profile under "Resume/CV" Name and contact information for 3 professional references to be entered into Candidate Profile Cover letter to be typed/pasted at the end of your application</p> <p>Document size may not exceed 10 MB.</p> <p>Advertised Salary</p> <p>Minimum $45,000; Commensurate with experience, plus excellent benefits</p> <p>ADA</p> <p>Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.</p> <p>College/Department Highlights</p> <p>SEM Culture Statement:Strategic Enrollment Management (SEM) opens doors to the Aggie Experience! We are here for the learner, because of the learner, and we advocate for the learner. We are engaged in their success, empowered to drive growth and opportunity, and energized by challenges as we innovate to shape the future.</p> <p>University Highlights</p> <p>Founded in 1888, Utah State University is Utah's premier land-grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local, regional, and global communities. USU prepares students to be active, civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education, USU remains a leader in research, discovery, and public impact.</p> <p>USU enrolls 28,900 students, both online and in person at locations throughout the state. Utah State's 30 locations include a main campus in Logan, Utah, residential campuses in Price and Blanding, and six additional statewide campuses, along with education centers serving every county. USU Online educates students from all 50 states and 55 countries. For over 25 years, USU Extension has served and engaged Utahns in all of Utah's counties.</p> <p>Competing at the NCAA Division I level, USU is a proud member of the Mountain West Conference and will join the Pac-12 Conference beginning in the 2026-2027 season. The Aggies' long-standing tradition of athletic and academic excellence is exemplified by conference championships in multiple sports, reflecting USU's commitment to perseverance and achievement.</p> <p>Utah State is dedicated to fostering a community where all individuals feel respected, valued, and supported. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU.</p> <p>The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university's ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu.</p> <ul> <li>updated 02/2025 </li></ul> <p>Notice of Non-discrimination</p> <p>In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.</p> <p>The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU's non-discrimination policies:</p> <p>Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266</p> <p>Title IX Coordinator Cody Carmichael, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266</p> <p>Mailing address: 5100 Old Main Hill, Logan, UT 84322</p> <p>For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:</p> <p>U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov</p> <ul> <li>updated 09/2023 </li></ul>