<p>Job Details</p> <p>Job Location: Hill Air Force Base - Hill AFB, UT</p> <p>Position Type: Full Time</p> <p>Salary Range: Undisclosed</p> <p>Description</p> <p>SierTeK proudly serves our clients by providing expertise in the Program Management, Information Technology, and Administrative Support domains. Founded in 2007 as a minority and service-disabled veteran-owned company, we serve as prime- and subcontractor for a multitude of Federal Department of Defense contracts. By focusing on continual improvement, our services remain at the forefront of our industry, and we pride ourselves on delivering our services with the highest degree of integrity.</p> <p>SierTeK Ltd. is seeking a Business Analyst (on-site only) to support an opportunity at HIll AFB, UT.</p> <p>POSITION OVERVIEW SECTION</p> <p>The purpose of this task order is to provide Overhead Production and Management Support for the 523rd & 526th Electronics Maintenance Support Squadrons at Hill AFB.</p> <p>Essential Job Functions</p> <p>The employee shall provide Project Tracking for up to 90 projects managed across multiple government project managers. The employee shall maintain consistent communication with key stakeholders, customers, internal teams and senior management, regarding project status and progress. The employee shall deliver regular Project Status Updates via the MS Teams channel, ensuring stakeholders have access to the latest information. The employee shall maintain a visual dashboard/display on the designated government-provided EMXG MS Teams channel and shall update at least once a week. The employee shall develop and maintain a dashboard that presents a comprehensive overview of EMXG Project status, reflecting standard key metrics. This dashboard will be provided to the government.</p> <p>Integrated Master Schedule (IMS).</p> <p>Develop and maintain an Integrated Master Schedule (IMS) that visually represents the overall timeline, progress and shall incorporate the project's Work Breakdown Structure (WBS). Furthermore, the employee shall utilize the IMS to validate project status, establish milestones for progress monitoring, and schedule document reviews. The IMS shall be coordinated with and approved by the EMXG Engineering Supervisor prior to finalization and acceptance. The employees hall incorporate the project tracker and Gantt chart to illustrate project schedule task dependencies and progress information. The document shall include milestone tracking and timely updates on key developments (touch-points) and must be updated at a minimum of weekly. The employee shall provide the quantity of projects worked on task order, quantity of projects worked on for month, quantity of projects on schedule and quantity of projects notifications have been sent regarding schedule delays per month and year-to-date per task order in the task order report.</p> <p>Actively monitoring project metrics, identifying any potential delays, and addressing delinquent project metrics.</p> <p>Providing ongoing project forecasting and analysis based on the tracked project data.</p> <p>Constraints Strategy.</p> <p>Incorporate all the project managers constraint strategy record detailing project constraints, including its identification, Pareto Charts, process flowcharts, bottleneck reporting from project manager, and make mitigation recommendations for government approval. While the contractor shall not assess, they are responsible for communicating the required timing for involvement from government-designated engineer or representatives.</p> <p>Risk Register.</p> <p>Create and maintain a dedicated Risk Register from the constraints identified in the MS Teams channel to document all project risks for government action. The tracker shall present potential risks, by project, description, risk category, probability, likely impact, and risk owner in a color-coded government format. While the employee shall not assess or implement risk mitigation strategies on their own, they shall communicate timing for involvement from government-designated engineers or representatives.</p> <p>Attend required meetings and provide support by presenting project updates prepared by the government, documenting meeting minutes, action items and posting to the MS Teams channel. The government will give the employee a two (2) business day notice for presentation materials.</p> <p>Develop and maintain Analysis of Alternatives (AoAs) for most successful projects, based on the IMS and identified risks recommended Courses of Actions (COAs) documents. These documents and recommendations shall be updated in accordance with the provided IMS timelines for projects. The employee shall communicate any potential schedule impacts related to the development and maintenance of these documents at least monthly.</p> <p>Track and validate the Project Management Plans (PMPs) ensuring they contain projects goals, success-metrics, stakeholders and roles, project scope, resource planning requirements, project IMS, and communication plan. The contractor shall report in-project constraints as missing fields from the PMP in the MS Teams channel. Furthermore, the contractor shall maintain a repository for expense, conduct progress reviews, facilitate document reviews and create management presentations as dictated by project milestones outlined in the PMP and post to the designated teams channel provided by the government. Presentations shall be completed within two (2) business days.</p> <p>Prepare draft project management documents, charts, and progress reports weekly, including supporting data and analysis for the following:</p> <p>Responsible Accountable Consulted Informed (RACI)</p> <p>Graphical Evaluation and Review Technique (GERT)</p> <p>Provide a table of contents to the IMS with a 3 to 7 letter indicator for each project with a project summary description in each IMS.</p> <p>Provide support for project tracking and execution, specifically utilizing Critical Chain Project Management (CCPM) and Critical Path Project Management (CPM) methodologies. Updates on this support shall be provided at least weekly via the MS Teams channel.</p> <p>Prepare draft management presentations on CCPM/CPM-related activities.</p> <p>Track project progress against the established baseline plan and provide this tracking data to the government.</p> <p>Utilize project documentation to identify potential deviations from the baseline plan and communicate these potential deviations to the government.</p> <p>Maintain a real-time Gantt Chart reflecting critical path/chain milestones and provide access to this chart to the government.</p> <p>Monitor project timelines and scope to identify potential scope creep and report potential instances to the government.</p> <p>Promptly communicate identified issues to government leadership.</p> <p>Conduct thorough Post-Project Reviews within 30 calendar days of project completion and post on MS Teams channel. The purpose of these reviews is to identify and document lessons learned.</p> <p>Program Management Analyst. The employee shall provide Production Acceptance Certification (PAC)/Training Program Management support. The contractor shall have the skillset to analyze data, input data, strong communication skills, time management, organization, flexible, and be able to multi-task.</p> <p>Rewrite and standardize PAC task codes to ensure compliance with regulatory requirements, promoting an auditable, trainable, and identifiable process.</p> <p>Develop Standardized Layout. The employee shall create a uniform structure for PAC task codes, incorporating essential elements such as:</p> <p>Unique identifier</p> <p>Task description</p> <p>Regulatory reference</p> <p>Acceptance criteria</p> <p>Rewrite Task Codes: The employee shall update existing task codes to conform to the new standardized layout, ensuring that each code is:</p> <p>Auditable: easily traceable and verifiable</p> <p>Trainable: clearly understood and communicated</p> <p>Identifiable: distinct and recognizable</p> <p>Regulatory Compliance: The employee shall ensure that the rewritten task codes comply with relevant regulations, such as those related to production acceptance, quality control, and certification.</p> <p>Implementation and Training: The employee shall roll out the new standardized task codes, providing training to relevant personnel on the updated codes, their application, and the importance of adherence to regulatory requirements.</p> <p>The employee shall create PAC task(s) to correlate with electronic Work Control Documents (eWCD's) ensuring a seamless and efficient certification process.</p> <p>The employee shall identify Relevant eWCDs: Determine which eWCDs require PAC tasks, such as:</p> <p>Work orders</p> <p>Inspection reports</p> <p>Maintenance schedules</p> <p>Quality control checklists</p> <p>The employee shall develop new PAC tasks that correlate with the identified eWCDs, ensuring that each task:</p> <p>References the specific eWCD</p> <p>Outlines the acceptance criteria</p> <p>Specifies the required documentation or evidence</p> <p>Defines the certification requirements</p> <p>Task Structure: The employeeshall establish a consistent structure for the PAC tasks, including:</p> <p>Task ID</p> <p>Task description</p> <p>eWCD reference</p> <p>Acceptance criteria</p> <p>Documentation requirements</p> <p>Certification requirements</p> <p>Integration with eWCD System: The employee shall ensure that the PAC tasks are integrated with the eWCD system, allowing for:</p> <p>Automated generation of PAC tasks based on eWCD creation</p> <p>Real-time tracking and updating of PAC task status</p> <p>Electronic signature and certification capabilities</p> <p>The employee shall create and Apply Work Center Matrices to optimize workflow, improve efficiency, and enhance productivity in various work centers.</p> <p>Identify Work Centers: The employee shall determine which work centers will benefit from the implementation of Work Center Matrices, such as:</p> <p>Production</p> <p>Maintenance</p> <p>Quality Control</p> <p>Inspection</p> <p>Develop Matrix Structure: The employee shall create a standardized matrix structure that includes:</p> <p>Task ID</p> <p>Task description</p> <p>Priority level</p> <p>Resource allocation</p> <p>Dependencies</p> <p>Timeline</p> <p>Populate Matrix with Tasks: The employee shall populate the matrix with tasks, activities, and projects specific to each work center, ensuring that:</p> <p>All tasks are clearly defined and measurable</p> <p>Priorities are established based on organizational goals and objectives</p> <p>Resource allocation is optimized to ensure efficient completion of tasks</p> <p>Apply Matrix to Work Center Operations: The employee shall apply the Work Center Matrix to daily operations, ensuring that:</p> <p>Tasks are completed in accordance with priority levels and resource allocation</p> <p>Progress is tracked and monitored regularly</p> <p>Adjustments are made to the matrix as needed to reflect changes in work center operations or organizational goals</p> <p>Develop and implement a Gated Training program to ensure that personnel acquire the necessary skills and knowledge to perform their jobs effectively and give completion dates as needed.</p> <p>Identify Training Needs: The employee shall determine the training needs of personnel in various work centers, including:</p> <p>Production</p> <p>Maintenance</p> <p>Quality Control</p> <p>Inspection</p> <p>Safety</p> <p>Develop Gated Training Program: The employee shall create a Gated Training program that includes:</p> <p>Gate 1: Basic knowledge and skills</p> <p>Gate 2: Intermediate knowledge and skills</p> <p>Gate 3: Advanced knowledge and skills</p> <p>Gate 4: Mastery and certification</p> <p>Define Gate Requirements: The employee shall establish clear requirements for each gate, including:</p> <p>Prerequisites</p> <p>Training content</p> <p>Assessment and evaluation criteria</p> <p>Completion dates</p> <p>Apply Gated Training Program: The employee shall apply the Gated Training program to personnel in various work centers, ensuring that:</p> <p>All personnel complete each gate before progressing to the next one</p> <p>Completion dates are met, and personnel are given sufficient time to complete each gate</p> <p>Assessment and evaluation criteria are used to measure personnel proficiency and competency</p> <p>Update Computer Base Training (CBT) completion dates in myLearning and TSS to ensure that personnel have completed the required training and to maintain accurate records.</p> <p>Identify CBT Courses: The contractor shall identify the CBT courses that require updated completion dates, including:</p> <p>Course titles</p> <p>Course IDs</p> <p>Completion dates</p> <p>Gather Completion Data: The contractor shall gather data on personnel who have completed the CBT courses, including:</p> <p>Personnel IDs</p> <p>Course completion dates</p> <p>Scores (if applicable)</p> <p>Update myLearning: The employeeshall update the completion dates in myLearning, ensuring that:</p> <p>Correct completion dates are entered</p> <p>Data is accurate and complete</p> <p>Updates are made in a timely manner</p> <p>Update TSS: The employee shall update the completion dates in TSS, ensuring that:</p> <p>Correct completion dates are entered</p> <p>Data is accurate and complete</p> <p>Updates are made in a timely manner</p> <p>Verify Updates: The employee shall verify that the updates have been made correctly, including:</p> <ul> <li>o Checking for errors and discrepancies </li><li>o Ensuring that the data is consistent across both systems </li></ul> <p>Generate and analyze PAC and TSS reports to ensure compliance with regulatory requirements, track personnel training, and identify areas for improvement.</p> <p>Generate PAC Reports: The employee shall generate PAC reports, including:</p> <p>Production acceptance rates</p> <p>Defect rates</p> <p>Inspection results</p> <p>Certification status</p> <p>Generate TSS Reports: The employee shall generate TSS reports, including:</p> <p>Personnel training records</p> <p>Course completion dates</p> <p>Training hours</p> <p>Certification status</p> <p>Analyze PAC Reports: The employee shall analyze PAC reports to:</p> <p>Identify trends and patterns in production acceptance rates</p> <p>Determine the root cause of defects and implement corrective actions</p> <p>Track inspection results and certification status</p> <p>Analyze TSS Reports: The employee shall analyze TSS reports to:</p> <p>Track personnel training progress and identify areas for improvement</p> <p>Determine the effectiveness of training programs and courses</p> <p>Identify personnel who require additional training or certification</p> <p>Identify Areas for Improvement: The employee shall identify areas for improvement, including:</p> <p>Production processes</p> <p>Personnel training and development</p> <p>Compliance with regulatory requirements</p> <p>Develop Corrective Actions: The employee shall develop corrective actions to address areas for improvement, including:</p> <p>Process improvements</p> <p>Additional training or certification</p> <p>Changes to regulatory compliance procedures</p> <p>Provide support to the PAC Stamp Manager and manage stamps to ensure the integrity and authenticity of Production Acceptance Certification (PAC) stamps.</p> <p>PAC Stamp Management: The employee shall support the PAC Stamp Manager in managing stamps, including:</p> <p>Tracking stamp inventory</p> <p>Monitoring stamp usage</p> <p>Maintaining stamp logs</p> <p>Stamp Control: The employee shall implement controls to ensure the proper use of stamps, including:</p> <p>Access control to stamp storage areas</p> <p>Stamp accountably procedures</p> <p>Regular audits of stamp usage</p> <p>Stamp Verification: The employee shall verify the authenticity of stamps, including:</p> <p>Checking stamp serial numbers</p> <p>Verifying stamp expiration dates</p> <p>Inspecting stamps for signs of tampering or altercation</p> <p>Stamp Training: The employee shall provide training to personnel on the proper use and handling of stamps, including:</p> <p>Stamp usage procedures</p> <p>Stamp storage and handling procedures</p> <p>Stamp accountability procedures</p> <p>Stamp Reporting: The employee shall generate reports on stamp usage and inventory, including:</p> <p>Stamp usage logs</p> <p>Stamp inventory reports</p> <p>Stamp expiration reports</p> <p>Qualifications</p> <p>Minimum Position Requirements</p> <ul> <li>8 years of experience in areas related to above tasks </li></ul> <p>SierTeK is an equal opportunity employer and values diversity. Employment is decided based on qualifications, merit, and business need. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran status, gender identity and sexual orientation.</p> <p>This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, transfer, leaves of absence, compensation, and training.</p> <p>If you need assistance or accommodation due to a disability, you may contact us at 1+833.743.7835.</p>