<p>Job description</p> <p>Dilling Group Inc. is an INDUSTRIAL MECHANICAL CONTRACTOR headquartered in Indiana with multiple job sites across the country and has been in business for over 75 years!</p> <p>Much of the work we do will be in a heavy industrial environment. Some of our targeted markets include Ag-Processing, Automotive, Chemical Processing Facilities, Consumer Products, Food & Beverage Facilities, Heavy Manufacturing, Institutional, Medical Device Manufacturing, Petrochemical Orthopedic Facilities, Power & Energy, Steel Mills, and Foundries.</p> <p>Summary:</p> <p>As an Office Administrative Assistant you will work as part of a construction team to effectively execute administrative duties associated with running a mechanical construction company.</p> <p>Job Duties:</p> <ul> <li> <p>Filing, scanning and document management to mainframe system</p> </li><li> <p>Greet new employee's, direct them to orientation, and assist with office integration</p> </li><li> <p>Oversee delivery and transportation of packages to recipients</p> </li><li> <p>Responsible for coordinating repairs for building and grounds maintenance with building owners "Prologis"</p> </li><li> <p>Managing of Supply, Inventory and Logistics for our Indianapolis and Logansport offices</p> </li><li> <p>Manage and oversee our Travel and Hospitality such as job-site lodging and event coordination</p> </li><li> <p>Create purchase orders for construction teams</p> </li><li> <p>Invoicing of Time & Material and Contract jobs</p> </li><li> <p>Perform checks and balances verifying job costs</p> </li><li> <p>Review and analyze job cost reports for accuracy</p> </li><li> <p>Assist with accounts receivable collections when needed</p> </li><li> <p>Assist construction teams with project submittals, O&M manuals, etc.</p> </li><li> <p>Request bid and job numbers as directed by construction teams</p> </li><li> <p>Perform other related duties or special projects as assigned</p> </li></ul> <p>Job requirements</p> <ul> <li> <p>High school diploma or GED equivalent preferred</p> </li><li> <p>1 or more years of administrative assistant experience</p> </li><li> <p>Prior experience working within the construction industry, inclusive of general contractors, specialty contractors and service providers preferred</p> </li><li> <p>Proficiency in MS Word and Excel, etc. preferred</p> </li></ul> <p>Additional Requirements:</p> <ul> <li> <p>Requires mathematical and English language skills</p> </li><li> <p>Ability to learn and perform work in multiple mainframe system screens</p> </li><li> <p>Ability to follow established procedures for work being performed</p> </li><li> <p>Strong organizational skills and ability to meet deadlines</p> </li><li> <p>Strong oral and written communication skills</p> </li><li> <p>Maintain a positive, cooperative, and teachable attitude</p> </li><li> <p>Complies and promotes company Safety Policy</p> </li><li> <p>Ability to perform high work volume with minimal errors and supervision</p> </li><li> <p>Ability to communicate courteously and proactively with all levels within the company</p> </li><li> <p>Ability to maintain confidentiality concerning financial and customer transactions</p> </li><li> <p>Must be proactive, self-motivated, detail oriented and reliable</p> </li><li> <p>Must have the ability to multitask and work independently, as well as in a team environment</p> </li><li> <p>Analytical and problem-solving skills</p> </li><li> <p>Ability to pass a full background screening and drug screening</p> </li></ul>