<p>About SUNY Old Westbury:</p> <p>The State University of New York at Old Westbury is a dynamic and diverse public liberal arts college that fosters academic excellence through close interaction among students, faculty and staff. Old Westbury weaves the values of integrity, community engagement, and global citizenship into the fabric of its academic programs and campus life. In an environment that cultivates critical thinking, empathy, creativity and intercultural understanding, we endeavor to stimulate a passion for learning and a commitment to building a more just and sustainable world. The University is a community of students, teachers, staff, and alumni bound together in mutual support, respect, and dedication to the Mission.</p> <p>SUNY Old Westbury serves large populations of underrepresented, first-generation, and non-traditional students. Candidates with experience working with a similar student body, and a demonstrated commitment to supporting these populations, are strongly encouraged to apply.</p> <p>Since its foundation in 1965, SUNY Old Westbury has been committed to social justice, diversity, and the empowerment of traditionally underserved populations. The University serves a large proportion of non-traditional students and has earned the prestigious Higher Education Excellence in Diversity Award from Insight into Diversity magazine for seven consecutive years.</p> <p>Located on a 604-acre campus on Long Island, Nassau County, about 40 miles from New York City, SUNY Old Westbury comprises four Schools (Education, Business, Arts and Sciences and Professional Studies) with total enrollment of 4400 students. For more details about the SUNY Old Westbury, please refer to our website at www.oldwestbury.edu.</p> <p>Job Description:</p> <p>Position Available: Administrative Assistant 1 (NY HELPS), SG 11, Line # 09104</p> <p>Location: SUNY Old Westbury - Educational Opportunity Program</p> <p>Salary: $40,391.00 to $58,447.00 plus $4,000.00 location pay. Salary may vary for appointments made at traineeship level.</p> <p>Shift: Monday through Friday, 8:30 a.m. to 5:00 p.m.</p> <p>Status: Permanent</p> <p>When Available: As soon as possible</p> <p>Duties:</p> <p>According to Civil Service Standards, but particularly: provide administrative and secretarial support to the Director of Educational Opportunity Program and ensure the efficient operation of an office by performing a wide range of administrative tasks related to correspondence, files, and calendar management; work coordination; customer service; fielding of questions; information gathering; other related activities. Duties include but not limited to the following as below -</p> <ul> <li>Provide general administrative and clerical support to the EOP office, including but not limited to answering phones, responding to emails, handling walk-in inquiries, Schedule appointments, meetings, and events for EOP staff and students, maintain and update EOP databases, student records and assist in the preparation and distribution of reports, newsletters, and correspondence. </li><li>Serve as the first point of contact for EOP students, answer questions about program services, deadlines, and resources. Assist students in completing applications, forms, and other required documentation. Follow up with students on missing paperwork, deadlines, and other program requirements. Provide guidance to students on accessing campus resources. </li><li>Assist with planning and coordinating workshops, orientations, and special events for EOP students, such as EOP Summer Program, academic success workshops, career development sessions, and social activities. Arrange logistics for events, including securing venues, ordering supplies, and coordinating catering when necessary. Support EOP staff with student outreach and recruitment activities, including organizing materials for presentations and student information sessions. </li><li>Process and track EOP office expenditures, including purchasing office supplies, travel arrangements, and event expenses. </li><li>Draft and disseminate communication materials, including email announcements, flyers, and brochures, to promote EOP services and events. Coordinate outreach to prospective EOP students, parents, and community partners through various communication channels. </li><li>Oversee day-to-day operations of the EOP office, ensuring the office environment is organized and supplies are fully stocked. Manage office equipment, including computers, printers, and copiers, troubleshooting issues and coordinating with IT when necessary. </li><li>Assist in compiling data for program reports, assessments. Ensure proper handling and confidentiality of student records and sensitive program information in accordance with FERPA and other applicable laws. </li><li>Serve as a liaison between the EOP office and other departments on campus. Attend campus meetings and events as a representative of the EOP office to foster collaboration and stay informed on campus-wide initiatives. </li><li>Perform other duties as assigned that are within the administrative duties of the department. </li></ul> <p>This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.</p> <p>At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified.</p> <p>Requirements:</p> <p>Minimum Qualifications:</p> <p>Competitive: Candidates must meet one of the following criteria:</p> <ul> <li>Promotional - A current employee who is reachable on the appropriate Administrative Assistant 1 promotional list. </li><li>Open Competitive - Must be reachable for appointment on the appropriate NY State Civil Service eligible list for this title as an Administrative Assistant 1. </li><li>Agency Transfer - Candidates must be permanently appointed in the title of an Administrative Assistant I, transferring from another State agency. </li><li>Transfer to Administrative Assistant 1 - Candidates must have one year of permanent competitive service in a title SG-09 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law AND completion of all mandatory and elective core coursework. </li><li>Transfer to Administrative Assistant Trainee 1 - Candidates must have one year of permanent competitive service in a title SG-06 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law. </li><li>Transfer to Administrative Assistant Trainee 2 - Candidates must have one year of permanent competitive service in a title SG-08 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law AND completion of all mandatory core coursework. </li></ul> <p>For information regarding the transfer options of your current title, please visit the Civil Service Career Mobility Office Website. https://careermobilityoffice.cs.ny.gov/cmo/gotit/title-search/index.cfm.</p> <p>Traineeship: To advance to the full performance level of this title, you must successfully complete a set training and development program. Upon satisfactory completion of the 12-month training as a Trainee 1, you will automatically advance to Trainee 2. Upon satisfactory completion of the 12-month training as a Trainee 2, you will advance to the full level of this title without further examination.</p> <p>The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation.</p> <p>Non-competitive: high school diploma or high school equivalency diploma; and two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and management of an office.</p> <p>Additional Information:</p> <p>The successful candidate must be authorized to work in the United States.</p> <p>The State University of New York at Old Westbury is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, age, color, religion, sex, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law.</p> <p>If you require an accommodation for a disability in order to participate in the selection process, please contact the Office of Human Resources/Affirmative Action located in the Campus Center, Room I-211 or by calling (516) 876-3179.</p> <p>The Annual Security and Fire Report is filed as required by federal law. The purpose of this report is to provide faculty, staff and students with campus safety information, including crime statistics and safety policies and procedures. The report contains information regarding security and personal safety, including topics such as crime prevention, fire safety, crime reporting policies, disciplinary procedures and other matters of importance related to security and safety on campus. The report also contains information about crime statistics for the previous three calendar years. You can obtain a copy of this report by contacting the University Police Department (516) 876-3333 or by downloading a copy.</p> <p>Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.</p> <p>Application Instructions:</p> <p>Please submit the following online:</p> <ul> <li>resume, </li><li>contact information (name, email address and telephone number) for three (3) references, and </li><li>a fully completed Old Westbury employment application (available during the online application process). </li></ul> <p>Only applications submitted online will be considered.</p> <p>CLOSING DATE FOR RECEIPT: August 29, 2025</p> <p>VISA sponsorship is not available for this position.</p> <p>We encourage protected veterans, individuals with disabilities, women and minorities to apply.</p> <p>Employment in this position will be contingent on the College's verification of credentials and any other information required by federal or state law, and SUNY Old Westbury policies, including the completion of pre-employment screening.</p>