<p>Overview</p> <p>Juncos Hollinger Racing is seeking a dedicated and skilled NXT Team Coordinator to join our team!</p> <p>Responsibilities</p> <p>Reports to: NXT Team Manager</p> <p>Job descriptions:</p> <p>The INDY NXT Team Coordinator organizes and assists with all travel logistics for the INDY NXT team, including drivers, engineers, support staff, and contractors. This position ensures that the team's personnel and equipment are transported efficiently and cost-effectively to the various race and test locations. The role requires excellent organizational skills, attention to detail, and the ability to manage multiple tasks under tight deadlines.</p> <p>Responsibilities:</p> <ol> <li>Travel Planning and Coordination: </li></ol> <p>a. Itinerary Management: Plan and organize travel itineraries for team members, drivers and support staff, including flights, accommodations, ground transportation, and visas if necessary.</p> <p>b. Booking Arrangements: Coordinate flight bookings, hotel reservations, and car rentals, ensuring all travel arrangements align with team schedules and budgetary guidelines.</p> <p>c. Travel Documentation: Ensure all travel documentation, such as passports, visas, and travel insurance, are up-to-date and compliant with international travel regulations.</p> <p>d. Customize travel arrangements for different team members, accommodating special requests, last-minute changes, and personal preferences while adhering to the team's travel policies and budget.</p> <ol start="2"> <li>Logistics Management: </li></ol> <p>a. Transport Logistics: Arrange transportation to and from airports, hotels, racetracks, and other venues during race weekends, testing or special events.</p> <p>b. Team Equipment: Coordinate logistics for transporting team equipment, ensuring timely delivery and adherence to customs regulations.</p> <ol start="3"> <li>Visa and Passport Management: </li></ol> <p>a. Ensure all team members have the necessary visas and travel documentation for each race, especially for international events.</p> <p>b. Manage visa applications, renewals, and any other legal travel documentation, ensuring compliance with the rules of each country visited.</p> <ol start="4"> <li>Race/test specific responsibilities: </li></ol> <p>a. Driver Scheduling</p> <p>b. Assists with Driver coordination on race weekends.</p> <p>c. Organize all meals (delivery, pickup) required at the track.</p> <p>d. Attends INDY NXT team manager meetings if required by Team Manager.</p> <p>e. Organize all drugs tests, hard cards and other administrative tasks for the team.</p> <p>f. Organize all drugs tests, medical exams, licensing for drivers.</p> <p>g. Organize the application and licensing for the team entry each season.</p> <p>h. Assist with credentialling of guests and sponsors, including being the point of contact with INDY NXT series personnel.</p> <p>i. Attend the media and content days with all drivers.</p> <ol start="5"> <li>Budget Oversight: </li></ol> <p>a. Budget Planning: Work within assigned travel budgets, tracking expenses related to flights, accommodations, transportation, and per diem allocations for team members and drivers.</p> <p>b. Cost Optimization: Identify cost-saving opportunities, negotiate rates with travel vendors, and reconcile travel expenses against budget allocations.</p> <ol start="6"> <li>Emergency Support: </li></ol> <p>a. Emergency Response: Provide support and assistance during travel emergencies, flight delays, cancellations, or unforeseen incidents affecting travel plans.</p> <p>b. Crisis Management: Develop contingency plans and protocols to address travel disruptions and ensure minimal impact on team operations.</p> <ol start="7"> <li>Communication: </li></ol> <p>a. Team Liaison: Serve as the main point of contact for travel-related inquiries within the team.</p> <p>b. Schedule Coordination: Coordinate travel schedules with race schedules, team meetings, promotional events, and sponsor commitments to optimize team efficiency and productivity.</p> <p>c. Transparency: Keeping team members informed and motivated through internal emails, and meetings. Ensuring that all staff members are aligned with the team's goals and strategies.</p> <ol start="8"> <li>Social Media: </li></ol> <p>a. Assist with capturing content for Social Media channels (media briefings, on track activity, team/driver interactions).</p> <p>b. Assist with managing the contractual obligations with sponsors, series and Drivers.</p> <ol start="9"> <li>Compliance and Regulation: </li></ol> <p>a. Travel Policies: Ensure adherence to team travel policies, guidelines, and procedures, including compliance with IndyCar regulations and travel safety standards.</p> <p>b. Health and Safety: Stay informed about health advisories, travel restrictions, and safety protocols in international destinations, providing recommendations and guidance to team members.</p> <ol start="10"> <li>Documentation and Reporting: </li></ol> <p>a. Record Keeping: Maintain accurate records of travel arrangements, expenses, and travel-related documentation for reporting and audit purposes.</p> <p>b. Performance Metrics: Track key performance indicators (KPIs) related to travel operations, such as travel efficiency, cost savings, and customer satisfaction.</p> <p>Required Skills:</p> <p>a) Organizational Skills</p> <p>b) Attention to Detail</p> <p>c) Communication Skills</p> <p>d) Problem-Solving Ability</p> <p>e) Negotiation Skills</p> <p>f) Cost Management</p> <p>g) Flexibility to travel</p> <p>h) Documentation and Reporting</p> <p>How to Apply:</p> <p>We offer competitive compensation, a supportive team environment, and the opportunity to be part of the thrilling world of Indy racing. If you are a responsible and experienced transport driver with a passion for motorsports, we encourage you to apply for this position and be a vital part of our race team's success.</p> <p>To apply, please submit your resume and a cover letter outlining your relevant experience and why you are the ideal candidate for this role.</p> <p>Juncos Hollinger Racing is an equal opportunity employer, and we encourage candidates from all backgrounds and experiences to apply.</p> <p>Our team</p> <p>Juncos Hollinger Racing fosters a passionate and tightly knit team environment. Team members share a common love for motorsports and a dedication to achieving success. This sense of camaraderie and shared purpose creates a supportive and motivating workplace. Rooted in a strong belief in the power of possibility we thrive to change the status quo with our own brand of excellence.</p> <p>Maintaining a reputation for our unwavering commitment to meticulous attention to detail in car preparation and strategic race planning, we consistently strive for perfection. Our dedication to quality ensures that employees are part of a world-class operation and at the forefront of racing technology.</p> <p>Juncos Hollinger Racing values the growth of our team members. Whether you're starting at an entry-level position or joining with experience, the team offers opportunities for career advancement and skill development, encouraging personal and professional growth. No matter your background, you can help in the pursuit of victory at Juncos Hollinger Racing.</p>