<p>Executive Assistant</p> <p>Overview</p> <p>We are seeking an experienced Executive Assistant to provide high-level support to executives at our Brentwood corporate office.</p> <p>Recognized by Newsweek in 2024 and 2025 as one of America's Greatest Workplaces for Diversity</p> <p>Make Lives Better Including Your Own. If you want to work in an environment where you can become your best possible self, join us! You'll earn more than a paycheck; you can find opportunities to grow your career through professional development, as well as ongoing programs catered to your overall health and wellness. Full suite of health insurance, life insurance and retirement plans are available and vary by employment status.</p> <p>Part and Full Time Benefits Eligibility</p> <ul> <li>Medical, Dental, Vision insurance </li><li>401(k) </li><li>Associate assistance program </li><li>Employee discounts </li><li>Referral program </li><li>Early access to earned wages for hourly associates (outside of CA) </li><li>Optional voluntary benefits including ID theft protection and pet insurance </li></ul> <p>Full Time Only Benefits Eligibility</p> <ul> <li>Paid Time Off </li><li>Paid holidays </li><li>Company provided life insurance </li><li>Adoption benefit </li><li>Disability (short and long term) </li><li>Flexible Spending Accounts </li><li>Health Savings Account </li><li>Optional life and dependent life insurance </li><li>Optional voluntary benefits including accident, critical illness and hospital indemnity Insurance, and legal plan </li><li>Tuition reimbursement </li></ul> <p>Base pay in range will be determined by applicant's skills and experience. Role is also eligible for team based bonus opportunities. Temporary associates are not benefits eligible but may participate in the company's 401(k) program.</p> <p>Veterans, transitioning active duty military personnel, and military spouses are encouraged to apply. To support our associates in their journey to become a U.S. citizen, Brookdale offers to advance fees for naturalization (Form N-400) application costs, up to $725, less applicable taxes and withholding, for qualified associates who have been with us for at least a year.</p> <p>The application window is anticipated to close within 30 days of the date of the posting.</p> <p>Responsibilities</p> <p>Provides administrative support to a Vice President or higher level executive, as well as additional support to their respective departments as required.</p> <ul> <li>Provides administrative support as needed to various corporate level positions, as well as field based associates. </li><li>Maintains calendar and out-of-office schedule; schedules appointments and coordinates scheduling of department meetings; makes travel arrangements. Develops and maintains file systems. </li><li>Greets clients and visitors and informs necessary parties. </li><li>Composes and prepares correspondence and presentations that are sometimes confidential. Compiles documents for daily meetings. </li><li>Researches, prioritizes, and follows up on incoming issues and concerns. </li><li>Administers multiple projects and provides project management as requested by supervisor. Directs and coordinates activities of internal and external personnel to ensure project progresses on schedule and within prescribed budget. </li><li>Responsible for department budget tracking and reconciliation to general ledger. </li><li>Processes departmental invoices, purchase orders, expense reports, and other confidential transactions. </li><li>Performs public relations duties by answering phone calls, delivering messages, and has significant interaction with key company contacts. </li><li>Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures. </li><li>Assists with creation of presentation materials for the executive group and other key company contacts. Edits and completes first drafts for written communications, ensuring that grammar, spelling and formatting. </li><li>Prepares PowerPoint presentations from scratch and using templates. </li><li>Maintains office equipment and calls service when necessary for copiers, fax machines, postage machines and package delivery. Inventories and orders supplies and paper goods. </li></ul> <p>This job description represents an overview of the responsibilities for the above referenced position. It is not intended to represent a comprehensive list of responsibilities. An associate should perform all duties as assigned by his/her supervisor.</p> <p>Qualifications</p> <p>Minimum Requirements</p> <ul> <li>High school diploma or general education degree (GED) </li><li>Four years related office experience providing administrative support for Department leader or higher </li><li>Or equivalent combination of education and experience. </li><li>Proficient in Microsoft word, Excel, PowerPoint, Outlook, and Internet usage </li></ul> <p>Certifications, Licenses, and Other Special Requirements</p> <p>None</p> <p>Physical Demands and Working Conditions</p> <ul> <li>Standing </li><li>Walking </li><li>Sitting </li><li>Use hands and fingers to handle or feel </li><li>Reach with hands and arms </li><li>Stoop, kneel, crouch, or crawl </li><li>Talk or hear </li><li>Ability to lift: up to 25 pounds </li><li>Vision </li><li>Requires interaction with co-workers, residents or vendors </li><li>On-Call on an as needed basis </li></ul> <p>Brookdale is an equal opportunity employer and a drug-free workplace.</p>