<p>This position is only open to Colorado state residents.</p> <p>Note: This posting may fill more than one vacancy.</p> <p>Thank you for your interest in working for the State of Colorado. Join us and find meaningful work in public service to our state and its residents, helping to make Colorado a great place to live and work in. Please watch the short video below for tips on applying. </p> <p>Apply for a job with the State of Colorado</p> <p>To learn more about what happens after you apply for a position with the State of Colorado, please watch the short, informative video </p> <p>What Happens After You Apply</p> <p>Colorado for All Philosophy: Colorado for All means working toward a Colorado where everyone has the opportunity to succeed. It means we support the basic human rights of our neighbors regardless of gender, race, ethnicity, religion, national origin, age, sexual orientation, gender identity, citizenship status, education level, disability, socio-economic status, or any other visible or invisible identity.</p> <p>The Department of Personnel & Administration (DPA) is the foundation for dependable state government, leading with responsiveness, integrity, and teamwork. We provide services to other government agencies and all Coloradans by taking bold initiative toward a government with engaged employees, innovative solutions, and constructive partnerships.</p> <p>DPA provides a wide range of programs and services, from custodial & maintenance to financial and human resources support, which assist other state agencies in fulfilling their missions.  At DPA, there are countless opportunities to contribute to meaningful work that supports and serves the people of Colorado. The wide variety of positions in DPA allow individuals to learn about state operations and provide for long-term career growth.</p> <p>If your goal is to build a career that makes a difference and build greater public confidence in good government, consider joining the dedicated people of the State of Colorado; it's a chance to combine your expertise with public service. Our professionals strive to support state government and the residents of Colorado. Customer service is a key component for every position in state government as is the focus on ideas and ways to redesign the delivery of services in making state government more.</p> <p>Good Government Starts Here!</p> <p>Why We Want You:</p> <p>We want your expertise, positive energy, drive to succeed, and love of this great state as we work to elevate the expectations Coloradans have of their government.</p> <p>What You'll Get From Us:</p> <p>In return for the skilled work you do, DPA provides a competitive compensation and benefits package to accompany employment opportunities. Please see the  Benefits Overview video for details on the benefits offered to employees.</p> <p>The Variable Data Design Team Supervisor is responsible for managing a team that develops and executes personalized print and direct mail projects within an in-plant  production environment. This role ensures high standards in data-driven design, oversees data coding and programming, and documents processes and procedures for the VDD team. The supervisor will also maintain operational efficiency, lead the daily performance of staff, and collaborate with Performance Management on various work-related continuous improvement projects for the VDD team, integrating with greater IDS projects. The ideal candidate brings a strong mix of technical expertise, team leadership, and hands-on experience in variable data production and direct mail compliance.</p> <p>A summary of the duties and responsibilities will include, but are not limited to, the following:</p> <p>Team Supervision and Leadership</p> <ul> <li>Lead, supervise, and mentor a team of variable data designers and programmers.  </li><li>Assign projects, balance workloads, and manage production priorities to meet critical deadlines.  </li><li>Provide ongoing coaching, conduct performance evaluations, and support employee development.  </li><li>Promote a high-performance culture focused on accuracy, accountability, and teamwork. </li></ul> <p>Variable Data Design and Programming</p> <ul> <li>Oversee creation and maintenance of personalized print and mail templates using print data imposition and formatting software programs. </li><li>Translates project specifications into automated, data-driven design templates for print and digital applications.  </li><li>Review and troubleshoot logic, rules, and content flows to ensure accurate personalization and compliance with mailing regulations.  </li><li>Collaborate with internal stakeholders to define variable data strategies for large-scale mail campaigns. </li></ul> <p>Data Coding and Management</p> <ul> <li>Manage and manipulate customer-supplied and internal data using tools like Excel VBA, Python, JavaScript, or similar software.  </li><li>Perform data validation, cleansing, deduplication, and transformation tasks to ensure print readiness.  </li><li>Build custom scripts or workflows for data formatting, rule-based content generation, and output automation.  </li><li>Ensure secure handling and confidentiality of all variable data.  </li><li>Facilitate project management initiatives with uptraining team members, enhancing automation, and identifying software application updates or changes. </li></ul> <p>Operational Efficiency and Workflow Optimization</p> <ul> <li>Analyze existing processes and recommend improvements for automation, throughput, and error reduction.  </li><li>Work closely with Production Leadership to align output specifications and production timelines.  </li><li>Create and maintain documentation for standard operating procedures and template development guidelines.  </li><li>Monitor performance metrics, KPIs, and turnaround times to drive continuous improvement initiatives. </li></ul> <p>Compliance & Quality Assurance</p> <ul> <li> <p>Ensure adherence to USPS regulations, data security policies, and print/mail quality standards. </p> </li><li> <p>Perform quality checks of output files for proofs, layout accuracy, data logic, and integrity before handoff to print/mailing.</p> </li><li> <p>A Human Resources Analyst will only review the work experience/job duties sections of the online job application to determine whether you meet the minimum qualifications for the position for which you are applying. Cover letters and resumes WILL NOT be accepted in lieu of the official State of Colorado online application, but may be attached. Applicants must meet the minimum qualifications to continue in the selection process for this position. Work experience and qualifications must be specifically documented on your online application. Do not use "see resume" or "see attached" statements on your application. Resumes will not be reviewed for minimum qualification screening. If it is determined that you meet the minimum qualifications, your application will also be used as part of the comparative analysis process to identify a top group for further consideration.</p> </li></ul> <p>Skills-Based Hiring This position is advertised in line with the Governor's executive order (Executive Order 2022 015) (Download PDF reader) focused on skills-based hiring practices that focuses on the knowledge, skills, and abilities specific to the job and aligns the hiring process accordingly. Skills-based hiring reduces potential barriers for applicants and allows for reduced bias in the hiring process by providing a direct description of skills that are unique to the duties assigned to the position with a recognition that the applicant may have developed these skills through education, training or past experiences.</p> <p>Residency Requirement:</p> <p>This posting is only open to residents of the State of Colorado at the time of submitting your application. </p> <p>Class Code & Classification Description: </p> <p>H1D5XX</p> <p>DATA MANAGEMENT V</p> <p>Minimum Qualifications:  </p> <p>Experience Only:</p> <p>At least eight (8) years of relevant experience in data management and analytics, skills needed for an occupation related to the work assigned to this position</p> <p>OR</p> <p>Education and Experience: </p> <p>A combination of related education and/or relevant experience in data management and analytics related to the work assigned equal to at least eight (8) years.</p> <p>The exceptional candidate will possess the proven ability or accomplishment in the following preferred qualifications:</p> <ul> <li>Previous State Service related to the work assigned to the position </li><li>History of customer/client development building strong relationships with your accounts using exceptional customer service skill set. </li><li>Experience with United States Postal Service regulations with a detailed understanding of transactional printing </li><li>Strong understanding of the print work processing life-cycle, from order acquisition, estimating, proofing, pre-press, production, delivery and follow-up. </li><li>Ability to conceptualize the customer job requirements asking the correct and complete questions prior to job acceptance. </li><li>Able to analyze the assigned customer base and forecast potential work and volume fluctuations as well as future needs. </li><li>Excellent time management skills </li><li>Working understanding of Microsoft tools like MS Word and Excel </li><li>Familiar with working in a Customer Relationship Management system as well as Print MIS. </li></ul> <p>Conditions of Employment:</p> <ul> <li> <p>A pre-employment criminal background check will be conducted as part of the selection process.</p> </li><li> <p>Travel - Occasional travel to conferences and customer site visits</p> </li><li> <p>Department of Revenue Tax Check</p> </li></ul> <p>Comparative Analysis Process:</p> <p>The comparative analysis process for this position may consist of a structured application review, an online assessment or other structured assessment step.</p> <p>Appeal Rights:</p> <p>An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.</p> <p>As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.</p> <p>Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at dpa_state.personnelboard@state.co.us within ten (10) calendar days from your receipt of notice or acknowledgement of the Department's action.</p> <p>For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov/board-rules.</p> <p>Employment Philosophy: The State of Colorado strives to build and maintain workplaces that value and respect all Coloradans. We are building a Colorado for All through a commitment to equal opportunity and hiring based on merit and fitness. The State is committed to non-discriminatory practices in hiring, employment, and advancement opportunities.</p> <p>Accommodations: The Department of Personnel & Administration is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Heather Siegal heather.siegal@state.co.us</p>