<p>TITLE: ADMINISTRATIVE SECRETARY/ASSISTANT FOR SPECIAL EDUCATION QUALIFICATIONS:</p> <ol> <li>Previous employment as an administrative assistant or school secretary. Two or four year degree preferred. </li><li>Proficiency in setting up and maintaining electronic and/or comprehensive filing systems, including specific procedures for safeguarding confidential information. </li><li>Demonstrable excellent oral, written communication and organizational skills. </li><li>Demonstrated proficiency in the use of business and education-related technology, including but not limited to, word processing, database, spreadsheet, school/student and staff information systems, website maintenance, web-based meeting platforms, and information/data processing software. </li><li>Must possess a sense of humor and be able to work as part of a team </li><li>Organized, excellent executive functioning skills </li><li>Familiar with special education regulations and processes </li><li>Be able to problem solve independently </li><li>Ability to prioritize and manage multiple workstreams effectively in a high-volume environment. REPORTS TO: Assistant Superintendent of Academic Operations Director of Special Education Assistant Director(s) of Special Education JOB GOAL: To assist the Assistant Superintendent of Academic Operations, Director of Special Education and the Assistant Director(s) of Special Education with tasks necessary for the efficient operation of Special Education. PERFORMANCE RESPONSIBILITIES (include but are not limited to): </li><li>Provide high level administrative support to the Special Education department ensuring efficient operations of the office and maintaining strict compliance with IDEA and state special education regulations (603 CMR 28.00) </li><li>Assumes such clerical functions as assigned. </li><li>Maintains electronic records for the office of Special Education. </li><li>Provides information consistent with policies and procedures of the department. </li><li>Performs some bookkeeping and budgeting tasks through the district's electronic financial platform. </li><li>Maintains required contact with other municipal agencies, staff and the general public, by telephone, e-mail and in person. </li><li>Prepares confidential reports and other required communication. </li><li>Compiles operational statistics and such other data as assigned. Page 1 of 2 s:jobdescriptions\secretaries\admin asst to assistant super instruct.doc 5.2.2 TITLE: ADMINISTRATIVE SECRETARY/ASSISTANT FOR SPECIAL EDUCATION </li><li>Compiles reports from electronic information systems. </li><li>Reports any developments or problems requiring attention to appropriate leadership </li><li>Maintains confidentiality of information. </li><li>Attends meetings as assigned. </li><li>Performs such other tasks and assumes such other responsibilities as assigned or delegate. </li><li>Manages the timelines and compliance for the special education office to meet the requirements of state, federal, local laws and regulations and School Committee policy. </li><li>Manages multiple data management platforms related to special education </li><li>Ensure compliance with timelines and other time sensitive materials The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities and duties required of those in this classification. TERMS OF EMPLOYMENT: Twelve (12) month work year; 40 hours per week. </li></ol>