<p>Accounts Payable Coordinator is responsible for all payments of goods and services necessary for the operations of the entire organization. Makes suggestions for improvements in work practices and creates processes & procedures. Exercises independent judgment with the planning, prioritizing, and organizing of accounting responsibilities and functions. The Accounts Payable coordinator typically exercises substantial discretion under limited supervision and is expected to work as necessary to perform duties required.</p> <p>Responsibilities:</p> <ul> <li>Charges expenses to accounts and cost centers by analyzing invoice/expense reports, recording entries. </li><li>Pays vendors by monitoring discount opportunities; verifying federal id numbers; scheduling and preparing checks; resolving purchase orders, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing. </li><li>Stop-payments or purchase order amendments. </li><li>Pays employees by receiving and verifying expense reports, preparing checks. </li><li>Maintains accounting ledgers by verifying and posting account transactions. </li><li>Protects organization's value by keeping information confidential. </li><li>Provide customer service to employees/vendors. </li><li>Ensure accurate coding, authorization, data input and filing of supplier invoices & credit notes, employee expense claims, lodging cards, and credit cards. </li><li>Maintains an organized and efficient filing system. </li><li>Responds to vendor inquiries, maintains a good vendor relations and solves problems. </li><li>Reviews all invoices for appropriate documentation and approval prior to payment. </li><li>Reviews and approves all disbursements for accuracy. </li><li>Maintains and updates all vendor files. </li><li>Attends to vendors' queries. </li><li>Analyzes and reviews vendor statements and reconciles account discrepancies with vendors. </li><li>Reconciles monthly vendor statements. </li><li>Resolves any discrepancies with vendors. </li><li>Train managers in the PO process and implementation. </li><li>Ensures 1099 and sales tax reporting are completed on time without penalty. </li><li>Verifies the validity of non-recurring invoices, check requests, and expense reports. </li><li>Closes Accounts Payable on a timely basis and processes any transactions that are important such as voiding checks, vendor trial balance, aged A/P, accruals etc. </li><li>Obtain necessary approvals for unusual invoices. </li><li>Creates clear communication to vendors to ensure aligned expectations based upon company policies and procedures. </li><li>Maintains accurate filing of all invoices. </li><li>Printing and mailing checks. </li><li>Matches all checks to the corresponding invoices paid. </li><li>Acts as troubleshooter and implements business process best practices. </li><li>Manages two large credit card accounts. Orders cards for new employees, terminates cards, updates credit limits on cards, provides statement copies each month, reviews submitted back up for discrepancies, reconciles and codes each statement before entering data into accounting system and processing payments. </li><li>Manages garnishment and child support payments. </li><li>Researches purchase order issues for the service department. </li><li>Performs other tasks assigned by the Accounts Payable Manager. </li></ul> <p>Qualifications:</p> <ul> <li>Associate degree or equivalent combination of education and experience. </li><li>Three or more years office environment experience. </li><li>Must be proficient with basic computer skills (i.e. Microsoft Word, Excel, etc.) </li><li>Must be familiar with basic accounting practices (i.e General Ledger, Bank Reconciliations, etc) </li><li>Time management skills. </li><li>Punctual </li><li>Assumes responsibility. </li><li>Takes responsibility for exercising independent judgment within areas of responsibility. </li><li>Can work under stress. </li><li>Service orientated. </li><li>Excellent communication skills. </li><li>Experience working with generally accepted accounting principles and accounting software. </li><li>Strong analytical and problem-solving skills. </li><li>Must be able to pass a drug test, background check, and fit for duty test. </li></ul>