<p>General Summary of Position:</p> <p>One of the fastest growing public accounting and advisory firms is seeking an administrative assistant/receptionist in our Cleveland, Ohio office. Maloney + Novotny prides itself on offering a better career/life fit than larger firms. Our goal is to balance the demands of public accounting with a supportive atmosphere.</p> <p>Essential Job Responsibilities:</p> <ul> <li>This position will perform various administrative support duties to include typing of financial statements, letters, various other reports and presentations, and copy work. </li><li>Schedule meetings, and book conference rooms for client visits. </li><li>Manage all aspects of incoming and outgoing mail including: distribute mail & packages, operating postage machine, and handling deliveries from UPS, Fedex and other couriers. </li><li>Assist with front desk/phone coverage for receptionist breaks/lunch. </li><li>Manage relationship with building management and maintenance; ensuring clear channel of communication relating to office updates and maintenance or repairs. </li><li>Coordinate fire drill evacuation processes and procedures. </li><li>Coordinate with building management to obtaining building ID and parking for new hires. </li><li>Assist IT team with setting up work stations as necessary. </li><li>Procurement of office supplies and food items. </li><li>Perform other duties/tasks as assigned. </li></ul> <p>Education and Experience:</p> <ul> <li>Some college preferred. </li><li>Previous experience in accounting firm preferred. </li></ul> <p>Qualifications/Skills Required:</p> <ul> <li>Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook. </li></ul> <p>Some college preferred.</p> <ul> <li>Exceptional proofreading skills and business acumen. </li><li>Must be detail oriented, highly organized with excellent written and verbal communication skills, and strong project management skills to effectively manage multiple projects and tasks simultaneously and complete tasks on-time and on-budget. </li><li>Possess a professional demeanor and enthusiastic personality who is comfortable interacting with the firm management, shareholders, professionals, and administrative team. </li><li>The ability to work well under pressure, to meet deadlines for presentations or projects. Must possess an excellent work ethic, good time management and attention to detail skills, and be exceptional at multi-tasking. </li></ul> <p>Maloney + Novotny LLC is an Equal Opportunity Employer.</p>