<p>Job Information</p> <p>State of Tennessee Job Information</p> <p>Opening Date/Time12/02/2025 12:00AM Central TimeClosing Date/Time12/15/2025 11:59PM Central TimeSalary (Monthly)$2,896.00 - $4,331.00Salary (Annually)$34,752.00 - $51,972.00Job TypeFull-TimeCity, State LocationMemphis, TNDepartmentCorrection</p> <p>LOCATION OF (1) POSITION(S) TO BE FILLED: DEPARTMENT OF CORRECTION, PROBATION AND PAROLE FIELD SUPERVISION DIVISION, SHELBY COUNTY</p> <p>This position requires a criminal background check. Therefore, you may be required to provide information about your criminal history in order to be considered for this position.</p> <p>Qualifications</p> <p>Education and Experience: Education equivalent to graduation from a standard high school.</p> <p>OR</p> <p>Qualifying full-time secretarial or office clerical experience may be substituted for the required education on a year for year basis.</p> <p>Necessary Special Qualifications: Positions within the Division of Rehabilitation Services of the Department of Human Services will be required to:</p> <ol> <li> <p>Complete a criminal history disclosure form in a manner approved by the appointing authority;</p> </li><li> <p>Agree to release all records involving their criminal history to the appointing authority;</p> </li><li> <p>Supply a fingerprint sample prescribed by the TBI based criminal history records check;</p> </li><li> <p>Submit to a review of their status on the Department of Health's vulnerable persons registry.</p> </li></ol> <p>Overview</p> <p>Under general supervision, is responsible for typing and clerical work of average difficulty; and performs related work as required. This is the entry working class in the secretary sub-series. An employee in this class is responsible for performing a variety of secretarial science duties. This class differs from Administrative Secretary in that an incumbent of the latter performs more complex secretarial duties and duties of wider scope and impact.</p> <p>Responsibilities</p> <ul> <li>Prepares a variety of materials including correspondence, memoranda, abstracts, spreadsheets, various reports, and other items. Reviews materials for spelling, grammar, and makes suggestions for improvements where appropriate. </li><li>Communicates with customers through phone, email, and/or in-person to provide assistance and direction regarding policies, procedures, and agency information. </li><li>Gathers information from various sources such as files, the internet, and databases for meetings, interviews, presentations, and to perform other administrative tasks. </li><li>Performs various administrative tasks including but not limited to creating documents for internal/external communications, filing, auditing documentation for accuracy and completion, monitoring inventory levels, maintaining calendars, and disseminating information. </li><li>Inspects office equipment to ensure proper working condition. </li></ul> <p>Competencies (KSA's)</p> <p>Competencies:</p> <ul> <li>Manages Ambiguity </li><li>Nimble Learning </li><li>Communicates Effectively </li><li>Interpersonal Savvy </li><li>Decision Quality </li></ul> <p>Knowledges:</p> <ul> <li>Customer and Personal Service </li><li>Clerical </li><li>English Language </li><li>Mathematics </li></ul> <p>Skills:</p> <ul> <li>Active Learning and Listening </li><li>Reading Comprehension </li><li>Social Perceptiveness </li><li>Time Management </li><li>Writing </li></ul> <p>Abilities:</p> <ul> <li>Oral Comprehension & Expression </li><li>Speech Clarity & Recognition </li><li>Written Comprehension </li><li>Memorization </li></ul> <p>Tools & Equipment</p> <ul> <li>Computers </li><li>Copier/Scanner/Fax Machine </li><li>Various Office Equipment (i.e. Postage Meter, Laminating Machine) </li><li>Telephone </li><li>Audio & Visual Equipment </li></ul>