<p>Conco Services LLC is looking for an Administrative Assistant for our Verona, PA Location.</p> <p>With hundreds of people working around the world, the Conco team is global, diverse and passionate about delivering quality products and services to our customers. In condenser cleaning, nondestructive testing, leak detection, water-jet cleaning and many more service lines. Conco offers a wide variety of opportunities on which to build a valuable and rewarding career!</p> <p>At Conco we offer competitive salary, health, vision, and dental coverage, 401K, and great opportunities for advancement. If you're looking for employment with a long-recognized company throughout the Power Generation & Petro-Chemical Industries with over 100 years' experience, you found it!</p> <p>Position Summary</p> <p>The Administrative Assistant provides comprehensive administrative support to multiple departments within the organization, ensuring smooth daily operations and effective communication across teams. This role requires a highly organized, detail-oriented, and proactive individual capable of managing multiple tasks and priorities in a dynamic office environment. The Administrative Assistant serves as a key point of contact and contributes to the overall efficiency and productivity of the office.</p> <p>Essential Functions and Responsibilities</p> <ul> <li>Receive and verify delivery of temporary labor and equipment at job sites, ensuring all personnel and materials arrive according to schedule and meet specified requirements. </li><li>Coordinate with vendors, staffing agencies, and internal teams to confirm delivery details and resolve any discrepancies or issues. </li><li>Document and report the arrival of labor and equipment, including maintaining delivery logs and submitting necessary paperwork to appropriate departments. </li><li>Monitor and manage the live chat feature on the company website, providing prompt, professional, and accurate responses to customer inquiries to enhance user experience and support lead generation. </li><li>Monitor and manage the company's general email inbox, ensuring timely responses, appropriate routing of inquiries, and prompt escalation of urgent matters to the appropriate departments. </li><li>Perform occasional data entry and general administrative tasks for multiple departments, including digitizing files and managing shared inboxes. </li><li>Assist with benefit enrollment periods and other HR-related activities as needed. </li><li>Support company events and celebrations, including setup, cleanup, and coordinating occasional treats or meals. </li><li>Maintain office organization, including supply orders, manage deliveries, and keeping shared spaces tidy (kitchen, fridge, supply areas). </li><li>Manage incoming and outgoing mail and handle basic shipping tasks, including trade show materials and internal requests. </li><li>Serve as the main point of contact for building maintenance requests. </li><li>Conduct routine office inspections, including monthly fire extinguisher checks. </li><li>Assist with promotional item storage and coordination. </li><li>Schedule conference rooms and support guests during visits and meetings. </li></ul> <p>Qualifications and Skills</p> <ul> <li>Demonstrates flexibility and a team-oriented mindset to support overall office operations as needed. </li><li>Comfortable handling multiple tasks and shifting priorities. </li><li>Clear and professional communication skills, both written and verbal. </li><li>Strong organizational skills with attention to detail. </li><li>Customer service skills for internal and external interactions. </li><li>Basic knowledge of Microsoft Office products (Outlook, Word, Excel, PowerPoint). </li><li>Previous accounting experience is considered a plus. </li></ul> <p>Physical Requirements</p> <p>The capacity to use a keyboard, mouse, and various office equipment (such as printers, phones, and fax machines) to complete assigned duties. Ability to sit for extended periods while working at a desk or computer. Adequate vision (with or without correction) to read documents, emails, and work on a computer screen. Sufficient hearing to engage in conversations and participate in phone calls and meetings. Occasionally lift and carry files or office supplies up to 25 pounds. Occasional walking, standing, and bending to perform tasks, access files, or attend meetings. Ability to work in a typical office setting with moderate noise levels, varying temperatures, and exposure to computers.</p> <p>Work Environment</p> <p>The work environment is primarily office-based, requiring employees to perform tasks while seated at a desk for extended periods. Daily responsibilities include using a computer, handling documents, and engaging in virtual or in-person meetings. The atmosphere is quiet and professional, with opportunities for collaboration in designated spaces. Employees should be comfortable with prolonged focus on detailed tasks and occasional light physical activity, such as retrieving office supplies or attending in-office meetings.</p>