<p>Overview At UES, we're a team of more than 4,000 engineers, scientists, geologists, inspectors, technicians, and drillers united by a shared purpose-to make a meaningful impact in the communities we serve. As a national leader in geotechnical engineering, environmental consulting, and materials testing and inspection, we collaborate on transformative projects across transportation, energy, water, healthcare, and more. Learn more about the benefits of joining Team UES and our core values at careers.teamues.com. Position Overview The Project Administrator for the Geotechnical Department provides comprehensive administrative and project coordination support to Project Managers, executive leadership, and field teams. This role is essential in organizing, tracking, and supporting geotechnical project activities to ensure efficient execution and timely completion. Responsibilities include maintaining project schedules, coordinating assignments, tracking progress, managing documentation, and supporting financial performance for geotechnical projects. The Project Administrator also assists with reporting, addresses potential issues, incorporates feedback, and collaborates closely with Geotechnical Project Managers and Coordinators. Responsibilities Project Coordination & Tracking Updates geotechnical project websites, tracks backlogs, and applies contract modifications. Prepares, renews, and submits project invoices; follows up on payment status. Prepares action plans, conducts risk analyses, and gathers necessary resources for geotechnical project execution. Initiates and coordinates the submission of project proposals, contracts, and project modifications; remains involved throughout project life cycle to ensure successful closeout. Financial & Budget Support Assists in budgeting for geotechnical projects; tracks expenses and forecasts future costs. Assesses and reports variances in project budgets vs. actuals. Supports cost estimate preparation and implements processes to track new and ongoing projects, proposals, and addenda. Communication & Client Interaction Communicates with clients to resolve contractual or project-related questions. Provides guidance on geotechnical project contract requirements, prepares and submits proposals, and ensures contract compliance. Team & Cross-Functional Support Collaborates with Geotechnical Project Managers, engineers, technicians, and other team members to align on project priorities and updates. Identifies issues affecting project progress and assists in problem resolution Qualifications Associate's or Bachelor's degree in Business, Project Management, or a related field preferred. 5+ years of experience in project coordination, administrative support, or operations within a technical or service-based industry. Strong organizational skills and attention to detail, with the ability to manage multiple tasks and priorities. Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Teams); experience with project management software (e.g., MS Project, Smartsheet, Monday.com) is a plus. Excellent verbal and written communication skills. Ability to work both independently and collaboratively in a fast-paced environment. Familiarity with engineering, construction, or environmental services terminology and workflows is preferred. Travel Requirements ? This position does not require regular travel as part of its primary responsibilities. However, occasional travel may be required, up to 10%, primarily for occasional off-site meetings, training sessions, or company events. Travel, when necessary, will be communicated in advance and aligned with business needs. Physical Demands & Work Environment This position primarily operates in a professional office environment, requiring the ability to work at a desk for extended periods while using a computer, phone, and standard office equipment. The position involves sitting for extended periods, performing data entry, and engaging in frequent communication via email, phone, and in-person interactions. The role involves regular communication with team members, clients, and stakeholders, both in person and through virtual platforms. The physical demands of the job may include occasional standing, walking, bending, and lifting of office materials up to 15 pounds. EEO Statement UES is an Equal Opportunity Employer and is proud to recruit the most qualified candidates. Please see our full EEO Statement at the bottom of the page here</p> <p>Associate's or Bachelor's degree in Business, Project Management, or a related field preferred. 5+ years of experience in project coordination, administrative support, or operations within a technical or service-based industry. Strong organizational skills and attention to detail, with the ability to manage multiple tasks and priorities. Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Teams); experience with project management software (e.g., MS Project, Smartsheet, Monday.com) is a plus. Excellent verbal and written communication skills. Ability to work both independently and collaboratively in a fast-paced environment. Familiarity with engineering, construction, or environmental services terminology and workflows is preferred.</p> <p>Project Coordination & Tracking Updates geotechnical project websites, tracks backlogs, and applies contract modifications. Prepares, renews, and submits project invoices; follows up on payment status. Prepares action plans, conducts risk analyses, and gathers necessary resources for geotechnical project execution. Initiates and coordinates the submission of project proposals, contracts, and project modifications; remains involved throughout project life cycle to ensure successful closeout. Financial & Budget Support Assists in budgeting for geotechnical projects; tracks expenses and forecasts future costs. Assesses and reports variances in project budgets vs. actuals. Supports cost estimate preparation and implements processes to track new and ongoing projects, proposals, and addenda. Communication & Client Interaction Communicates with clients to resolve contractual or project-related questions. Provides guidance on geotechnical project contract requirements, prepares and submits proposals, and ensures contract compliance. Team & Cross-Functional Support Collaborates with Geotechnical Project Managers, engineers, technicians, and other team members to align on project priorities and updates. Identifies issues affecting project progress and assists in problem resolution</p>