<p>Special Assistant - Office of the President</p> <p>Department: Office of the President</p> <p>Reports to: President</p> <p>Classification: Full-time, exempt</p> <p>Location: On-campus</p> <p>Position Summary</p> <p>The Special Assistant serves as a key strategic partner to the President, providing high-level coordination and support for presidential initiatives, institutional projects, and executive office operations. This role manages the flow of information and engagement between the President and diverse stakeholders, including the Board of Trustees, senior leadership, faculty, staff, students, alumni, donors, and external partners. The Special Assistant exercises sound judgment, discretion, and diplomacy while advancing Spalding University's strategic priorities in a fast-paced, collaborative environment.</p> <p>Key Responsibilities</p> <p>Strategic Project Management</p> <ul> <li>Lead, coordinate, and execute special projects and strategic initiatives as assigned by the President, including development of project plans and timelines, monitoring progress, and ensuring timely completion of deliverables </li><li>Facilitate collaboration across departments and with external stakeholders through task groups, committees, and cross-functional teams </li><li>Conduct research, prepare briefing materials, and synthesize data to inform executive decision-making </li><li>Track action items and ensure timely follow-up on presidential decisions and directives </li><li>Serve as a liaison between the Office of the President and administrative offices, faculty, staff, and external constituencies on assigned initiatives </li></ul> <p>Board of Trustees Support</p> <ul> <li>Plan and coordinate Board of Trustees meetings and retreats, including preparing agendas, materials, resolutions, minutes, and related communications </li><li>Maintain official Board policies and records; distribute updates as needed </li><li>Coordinate travel and logistics for Trustees attending university events </li><li>Serve as liaison to individual Trustees and assist with onboarding of new Board members </li><li>Prepare post-meeting documentation including minutes, reports, summaries, and follow-up correspondence </li></ul> <p>Executive Office Coordination</p> <ul> <li>Schedule and coordinate meetings for the senior leadership team and individual sessions with the President </li><li>Assist in coordinating agendas for direct reports, staff meetings, and leadership retreats; record meeting notes and track follow-up items </li><li>Serve as primary point of contact for matters requiring presidential attention; exercise sound judgment and discretion in managing priorities and access </li><li>Manage the President's Office budget. </li><li>Provide backup support across the President's Office team as needed </li></ul> <p>Stakeholder Relations and Communication</p> <ul> <li>Liaison with senior leadership, Board members, faculty, students, alumni, donors, and other key constituencies on behalf of the President </li><li>Convene and coordinate communication between senior-level administrative offices and the President's Office </li><li>Prepare presentations, reports, and briefing materials for internal and external audiences </li><li>Represent the President's Office at campus events and with external partners as appropriate </li></ul> <p>Other Duties</p> <ul> <li>Coordinate with the President on scheduling, events, and logistics that support presidential effectiveness </li><li>Perform other duties as assigned to support the mission and strategic priorities of Spalding University </li></ul>