<ul> <li>JOB SUMMARY </li><li>The Unit Secretary provides clerical and other support services in order to maximize the ability of nursing personnel to provide </li></ul> <p>patient care.</p> <ul> <li> <p>DUTIES AND ESSENTIAL FUNCTIONS</p> </li><li> <p>Overall performance rating of below indicated essential job duties:</p> </li><li> <p>Provides telephone coverage for the nursing station, including the routing of incoming and outgoing calls, message taking, covering</p> </li></ul> <p>desk for stat procedures. Serves as a resource person for inquiries from other departments. Responds to public inquiries by</p> <p>directing them to the appropriate person. Greets all patients, visitors, employees and physicians upon arrival to the unit. Monitors patient call lights and informs nurses of patient needs in a timely manner.</p> <ul> <li>Provides clerical support. Prepares and compiles patient's charts and other records. Maintains the patient's medical record with </li></ul> <p>required forms. Prepares the admission chart. Provides all the appropriate forms for admitting nurse relative to the type of</p> <p>admission. Accepts other clerical work as requested to include but not limited to copying of materials as needed.</p> <ul> <li> <p>Processes the discharges of patients by checking for and verifying the completion of the physician's discharge sheet and notifies nurse of discharge order. After discharge of patient, breaks down chart in proper arrangement for medical records. Checks for nurse and charge nurse's admission history, signature and discharge note for missing forms. Copies and sends discharge information to nursing homes as per policy. Enters correct discharge information into computer. Reviews discharged record for missed charges and enters correctly. Accurately charges for all supplies and equipment.</p> </li><li> <p>Retrieves old medical records, prints admission package, puts chart together, with transfer form present. Prepares the transfer of patients by obtaining old charts from medical records, transfer form with labels. Prepares chart, transfer form and enters into computer and/or data processing system. Changes labels to proper room and location. Changes chart binder. Keys patient information into the computer system. Enters charges in the computer system. Maintains patient charts.</p> </li><li> <p>Maintains up-to-date assignment board, bulletin board and other communication sources. Initials and files all diagnostic reports in appropriate location in chart after review by the charge nurse. Establishes, organizes and maintains functional work environment on the units. Consistently organizes and maintains unit supplies. Maintains unit par-levels through ordering and stocking of office supplies and forms.</p> </li><li> <p>Assists with on the job training and orientation of new unit secretaries. Accepts reassignments to other units and/or alternate shifts.</p> </li><li> <p>Ensures cleanliness of nurse's station; wiping down desk and workstations. Mops nursing station floors as well as restroom and lounge floors. Correct use of Environmental Services chemicals to clean assigned area after orientation to these chemicals. Maintains access (key) to EVS Closet for cleaning supplies and monitor usage/lock closet after usage. Stores chemicals and equipment properly- In locked assigned area. Cleans/upkeeps assigned area. Maintains current floor dietary stock; ordering and putting away dietary stock. Ensures café menus stocked daily for admitted patients.</p> </li><li> <p>EDUCATION/LICENSE/CERTIFICATION/OTHER REQUIREMENTS</p> </li><li> <p>Minimum requirement:</p> </li><li> <p>High school diploma or general education degree (GED)</p> </li><li> <p>Must type 35 correct words per minute</p> </li><li> <p>Preferred qualifications:</p> </li><li> <p>Related experience and/or training preferred</p> </li><li> <p>WORKING ENVIRONMENT</p> </li><li> <p>Works indoors in an office/clinic setting</p> </li><li> <p>The noise level is usually moderate</p> </li><li> <p>PHYSICAL DEMANDS</p> </li><li> <p>Constantly required to maintain a stationary position behind a computer.</p> </li><li> <p>Frequently required to move about inside the department.</p> </li><li> <p>Constantly required to communicate telephonically and face to face with colleagues and customers.</p> </li><li> <p>Constantly required to operate a computer and telephone.</p> </li><li> <p>Constantly required to lift and/or move up to 10 pounds.</p> </li><li> <p>Frequently required to lift and/or move up to 25 pounds.</p> </li><li> <p>Occasionally required to lift and/or move up to 50 pounds</p> </li><li> <p>Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, and depth perception</p> </li></ul>