<p>Staffmark Workforce Solutions offers this exciting contract opportunity at a global leader in electronics, mobile devices, and appliances located in Englewood Cliffs, NJ.</p> <p>Executive Assistant</p> <p>Top Skills:</p> <ul> <li>Bilingual - Korean preferred </li><li>Organized </li><li>Detail-oriented </li></ul> <p>Summary:</p> <p>The main function of an executive administrative assistant is to provide high-level administrative support by conducting research, handling information requests, and performing clerical functions. A typical executive administrative assistant acts as an information and communication manager for an executive and their teams.</p> <p>Responsibilities:</p> <ul> <li>Supervise general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work. </li><li>Review and approve invoices, reports, memos, letters, financial statements, and other documents. </li><li>Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution. </li><li>Prepare agendas and make arrangements for committee, board, and other meetings. </li><li>Make arrangements for travel, planning meetings, etc. </li><li>Submission of travel and other expense sheets for the supported leaders, as well as other administrative submissions needed, like IT requests. </li><li>Respond to requests that come in for items like periodic organizational chart updates, seating charts, etc. </li><li>Manage an extremely active calendar of appointments; ensure that the executives stay on track during their day; prioritize meeting requests and handle conflicts or scheduling changes proactively. </li><li>Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access if needed. </li><li>Triage and do basic troubleshooting for hardware, software and phone issues, office supply management, and other general office management functions. </li><li>Liaison with the customer and the internal executive level. </li><li>Develop and maintain cross-divisional relationships with other admin assistants. </li><li>Handle ad hoc admin duties as they arise. </li></ul> <p>Requirements:</p> <ul> <li>A 2-year degree or equivalent work experience </li><li>8-10 years' experience required </li><li>Experience working with executives is mandatory </li><li>Microsoft Office skill set (Presentation, Excel, etc.) </li><li>Bilingual (English/Korean) in reading, writing, and speaking </li><li>Coordination of schedules, office set up, maintaining office equipment, space planning, etc. </li><li>Develop and maintain excellent working relationships with all appropriate levels within and outside the company </li><li>Plan, organize, and prioritize multiple assignments and projects </li><li>Demonstrated competency in both oral and written modes for internal and external personnel at all levels </li><li>Work independently and in a team environment in order to achieve personal and team goals and complete assignments within established time frames </li><li>Ability to work across divisions and business areas to find solutions to problems </li><li>Assist in event planning, including scheduling, catering, set up, and break down </li><li>Place inventory requests for devices as needed </li><li>Assist in ordering and tracking new hire equipment to ensure timely receipt </li><li>Assists executive admin with various tracking spreadsheets, databases, and/or other office software records for the unit (Executives' weekly schedule, organization charts, wins reports, and presentations) </li></ul> <p>Staffmark talent working with this client receive competitive compensation and a great benefits package, including medical, dental, vision, 401K, and Paid Time Off plus more!</p> <p>The base pay range above represents the low and high end of the base compensation range we reasonably expect to pay for this position. Actual base compensation will vary and may be above or below the range based on a range of factors including, but not limited to, geographic location, actual experience, and job performance. This job posting is not a promise of any specific pay for any specific employee.</p> <p>The range listed is just one component of the total compensation package for our employees. Based on the details of your position, we provide a variety of benefits to our employees, including medical, dental, and vision plans, pre-tax savings plans, pre-tax parking and commuter plans, supplemental health and welfare plans, a retirement savings plan, an employee assistance program, pet insurance, and paid holidays. Other rewards may include short-term incentives and paid time off.</p> <p>After you have applied, download our Staffmark Group WorkNOW App to receive real-time job offers and apply for additional opportunities. You can download it from the App Store or get it on Google Play.</p>