<p>Job Description:</p> <p>GENERAL STATEMENT OF DUTIES:</p> <p>Provide administrative support for Facilities & Capital Planning, Environmental Safety, Storeroom, and Power Plant.</p> <p>Please see the full Administrative Assistant series classification specifications.</p> <p>EXAMPLES OF SPECIFIC DUTIES AND RESPONSIBILITIES:</p> <ul> <li>Enter and edit Facilities & Capital Planning payroll for 70+ employees using the Commonwealth time and attendance system. </li><li>Enter weekly overtime chargebacks to various campus departments for maintainers/trades workers. </li><li>Enter monthly supply chargebacks to campus departments. </li><li>Generate letters to remain in compliance with union and government standards. </li><li>Create/distribute workorder tickets to personnel, and close ticket when completed. </li><li>Contact appropriate vendors for service including, elevators, fire alarms, locksmith, pest control, etc. </li><li>Enter requisitions for department purchases. </li><li>Prepare reports on preventative maintenance and emergency waivers as needed. </li><li>Process invoices pertaining to facilities operations. </li><li>Consults on budget formation and needs, monthly review of departmental budget. </li><li>Process all hiring forms including, hiring justification, vacancy requests, and hire requests. </li><li>Generate yearly contract employee paperwork. </li><li>Issue keys and ID badges to provide access to various buildings for vendors. </li><li>Other duties as assigned. </li></ul> <p>SUPERVISION RECEIVED:</p> <p>Chief Facilities Officer</p> <p>SUPERVISION EXERCISED:</p> <p>May supervise contract employees.</p> <p>WORKING CONDITIONS:</p> <p>Work in a general office setting with the majority of time sitting and working on a computer. The hours of the position are Monday - Friday, 7:00am - 3:00pm.</p> <p>Requirements:</p> <p>MINIMUM QUALIFICATIONS:</p> <p>Applicants must have at least (A) three years of full-time, or equivalent part-time, experience in office management, office administration, business administration or business management, the major duties of which included one or more of the following functions: purchasing, personnel management, budgeting, accounting, records management, work simplification, grants management, contract administration or program management, (B) any equivalent combination of the required experience and the substitutions below.</p> <p>Substitutions:</p> <p>I. An Associate's or higher degree with a major in business administration, business management or public administration may be substituted for the required experience.*</p> <p>II. An Associate's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience.*</p> <ul> <li>Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed. </li></ul> <p>PREFERRED QUALIFICATIONS:</p> <p>Bilingual in Spanish and/or Portuguese.</p> <p>Ability to multi-task and prioritize assignments.</p> <p>Knowledge of Ellucian Banner, Team Dynamix, and/or HRCMS.</p> <p>Additional Information:</p> <p>This is a full-time, non-exempt, benefits-eligible position in the American Federation of State, County, and Municipal Employees (AFSCME) bargaining unit with a union title of Administrative Assistant II. The bi-weekly pay rate is $2,312.28 (grade 17, step 1).</p> <p>Framingham State University conducts criminal history and sexual offender record checks on recommended finalists prior to final employment for all positions.</p> <p>Framingham State University is an equal opportunity employer. The University considers all qualified candidates without regard to race, color, sex, age, national origin, disability status, Veteran status, gender identity, gender expression, sexual orientation, genetic information, or any other characteristics protected by law.</p> <p>Members of underrepresented or minoritized groups, women, veterans, persons with disabilities, and all persons committed to equity, diversity, and inclusive excellence are strongly encouraged to apply.</p> <p>Application Instructions:</p> <p>Candidates must apply online by submitting:</p> <ul> <li>Cover Letter, </li><li>Resume/CV, </li><li>Names and contact information for three (3) professional references. </li></ul> <p>For full consideration, application materials must be received by July 6, 2025. However, applications may continue to be reviewed until the position is filled.</p> <p>Framingham State University only accepts application materials through our online application system. We are unable to accept application materials through mail, email, fax, or hand delivery. If you experience technical issues with the online application process, please submit a helpdesk ticket.</p> <p>Framingham State University understands that persons with specific disabilities may need assistance with the job application process and/or with the interview process. For confidential assistance, please contact the Human Resources Office at 508-626-4530 or humanresources@framingham.edu.</p>