<p>Job Description</p> <p>Timmons Group is currently seeking an experienced Administrative Assistant to join our Charleston, SC office. The Administrative Assistant is a fast-paced support position for multiple groups that requires someone who can multi-task and organize well.</p> <p>Timmons Group is a values-based organization with a compelling and focused vision for explosive growth. The successful candidate will enjoy a tremendous opportunity to impact the culture and effectiveness of their group.</p> <p>Essential Duties and Responsibilities of a successful candidate include but are not limited to:</p> <ul> <li>Create unforgettable first impressions for clients, employees and anyone who visits our office </li><li>Provide unrivaled client support to our internal clients: </li><li>Assist with meeting coordination, set up, and presentation prep </li><li>Prepare letters to clients and Letters of Agreement </li><li>Coordinate with governmental agencies regarding plan and permit processing </li><li>Prepare and process change orders </li><li>Assist in the preparation of proposals and contracts, as necessary </li><li>Prepare, proofread, format, copy and bind various job specifications and reports </li><li>Work with accounting and Project Manager to coordinate monthly billings to clients as well as financial project reports for Project Managers </li><li>Order office supplies and ensure proper inventory is maintained </li><li>Maintain copier and printing operations (ensuring toner, paper, etc. are stocked at appropriate levels) </li><li>Assist in events planning for firmwide employee events as well as group and client events </li><li>Manage shipping, receiving, local deliveries and pick ups </li><li>Oversee office organization, filing system and archiving processes </li><li>Work with other team members as a support service to accomplish daily tasks </li></ul> <p>Skills/Requirements of a successful candidate include but are not limited to:</p> <ul> <li>Must have excellent customer service, organizational, written and verbal communication skills </li><li>Ability to anticipate, as well as demonstrate and possess a high level of creativity, adaptability and initiative </li><li>Must have an exceptional attention to detail and ability to problem solve </li><li>Must have in depth knowledge in all Microsoft office applications </li><li>Must have the ability to multi-task and prioritize workload, juggling tasks such as answering phones, greeting and directing visitors, managing shipping and deliveries and coordinating meetings and office events </li><li>High school diploma or equivalent </li><li>Ideal candidates will have previous experience in a professional office setting that required customer service, answering phones etc. </li><li>Meeting planning and/or event coordination experience is a plus </li></ul>