<p>Position Type:</p> <p>Secretarial/Clerical/Secretary - 11 Month</p> <p>Date Posted:</p> <p>12/5/2025</p> <p>Location:</p> <p>Swift Middle School</p> <p>Date Available:</p> <p>ASAP</p> <p>Closing Date:</p> <p>12/30/2025</p> <p>&nbsp&nbspAdditional Information: Show/Hide</p> <p>School Secretary</p> <p>Position Title: School Secretary</p> <p>Location: Swift Middle School</p> <p>Position Reports To: Principal of Swift Middle School</p> <p>Job ID: #2457</p> <p>Internal Close Date: December 12, 2025</p> <p>External Close Date: December 30, 2025</p> <p>Anticipated Start Date: Immediately</p> <p>Required Certifications & Qualifications</p> <ul> <li> <p>High School Diploma/GED</p> </li><li> <p>A minimum of two years of successful experience in a related secretarial or office position, or a graduate of a recognized program of secretarial studies preferred</p> </li></ul> <p>Essential Skills, Knowledge Performance Abilities</p> <p>Watertown Public Schools is seeking a motivated and dynamic individual able to perform confidential secretarial and clerical responsibilities necessary for a friendly, efficient and effective school office under the direction of the Building Administrator.</p> <ul> <li> <p>Excellent secretarial & organizational skills</p> </li><li> <p>Ability to communicate effectively, both orally and in writing.</p> </li><li> <p>Appropriate telephone etiquette</p> </li><li> <p>Ability to navigate complex situations in live time and prioritize multiple tasks with efficiency and appropriate levels of independence</p> </li><li> <p>Personality that demonstrates enthusiasm and interpersonal skills to relate well with students, staff, administration, parents and the community, including difficult and emotional situations</p> </li><li> <p>Ability to follow written and oral instructions using a thorough knowledge of the rules and regulations of the school and school system and the frequent exercise of independent judgment within the scope of the authority granted by the Principal</p> </li></ul> <p>Essential Performance Responsibilities</p> <ul> <li> <p>Performs a wide variety of complex and diverse clerical duties requiring initiative and sound judgment to ensure seamless and efficient operations</p> </li><li> <p>Problem solves with administration and office colleagues to assist with determining potential solutions</p> </li><li> <p>Provides high-quality and timely internal and external customer service in a welcoming, professional and supportive manner</p> </li><li> <p>Maintains confidentiality of all department information, including records and files</p> </li><li> <p>Maintains attendance records for the school utilizing PowerSchool</p> </li><li> <p>Collaborates with other secretaries and nursing staff to efficiently conduct the business of the school office</p> </li><li> <p>Acts as a receptionist</p> </li><li> <p>Receives and distributes mail</p> </li><li> <p>Prepares and distributes the daily memo</p> </li><li> <p>Maintains the school's records and files</p> </li><li> <p>Maintains pupil absentee records and makes telephone calls to parents</p> </li><li> <p>Types correspondence, letters, forms and planning placement team minutes</p> </li><li> <p>Assembles and complies data, including free/reduced lunches</p> </li><li> <p>Operates a variety of office machines</p> </li><li> <p>Maintains activity files and records on uses of the building</p> </li><li> <p>Schedules student lockers and combinations</p> </li><li> <p>May type transcript records</p> </li><li> <p>Prepares new student records and withdrawals</p> </li><li> <p>Perform miscellaneous duties as directed by the principal or designated supervisor</p> </li></ul> <p>Additional Duties</p> <ul> <li>Perform all other duties that may be assigned by the Building Administrator </li></ul> <p>Terms of Employment</p> <ul> <li> <p>Rate of compensation based on working agreement between the Local #1303-139 of Council #4 and the Watertown Board of Education</p> </li><li> <p>11 month employee</p> </li></ul> <p>Work Schedule</p> <ul> <li>Monday-Friday 8:00 a.m. - 4:00 p.m. (½ hour unpaid lunch) </li></ul> <p>All application materials must be submitted online, through Applitrack; should you have any difficulty in submitting your online application please contact (860)945-4813.</p> <ul> <li>District reserves the right to close the posting if a suitable candidate is found prior to the external closing date. </li></ul> <p>Attachment(s):</p> <ul> <li>#2457 School Secretary-SMS .pdf </li></ul>