<p>Budget Title Administrative Assistant 2 Campus Title Administrative Assistant 2 School/Division Academic Affairs, Division of Department Information Resources Office Staff Sub-Type Staff & Administration Salary Level SG015 Salary Range 59,787 Salary Determination</p> <p>Starting salary rates are based on multiples factors which may include the position's major responsibilities, the applicant's background including education, work experience, and key competencies, the university's strategic priorities, internal peer equity and external market analyses, applicable federal, state, and local laws and negotiated labor contracts.</p> <p>Position Effort Full-Time If Part-Time, enter FTE: Is this a temporary position? If Temporary, enter End Date: Position Summary</p> <p>The Administrative Assistant 2 will serve as the principle administrative support to the Information Resources Office, notably the Associate Vice President (AVP) Information Resources (IR)/Chief Information and other Information Resources directors as needed. They will maintain files, budgets, calendars, schedule meetings and training, process travel reimbursement and necessary forms for employees, and support employee onboarding and engagement programs. Work schedule is Monday through Friday 8:00 a.m. to 4:30 p.m.</p> <p>Watch to learn more about careers at SUNY Cortland:</p> <p>https://www.youtube.com/watch?v=98njPbVKNFY</p> <p>What makes SUNY Cortland a great place to work?</p> <ul> <li>Our positions provide predictable salary progressions, and many offer permanency. </li><li>Generous benefits include health, dental, and vision insurance, various retirement program options, paid family leave and/or parental leaves, flexible spending and dependent care accounts, long term disability and tuition reimbursement. </li><li>SUNY Cortland prioritizes work-life balance and well-being in all forms. The university's state-of-the-art Student Life Center is free for employees to use, with membership options for families. SUNY Cortland's Child Care Center welcomes the children of employees and community members, as space allows. Alternate work schedules are available with a supervisor's approval. </li><li>Professional development opportunities exist through training, continuing education programs, tuition reimbursement and conference travel, based on funding. </li><li>Cortland County and surrounding areas offer easy access to arts, entertainment, outdoor recreation and much more. Experience Cortland dives deep into the region's offerings </li></ul> <p>Major Responsibilities</p> <p>Administrative Support</p> <ul> <li>Perform and/or coordinate administrative support activities for the Information Resources Office, the associate vice president for information resources, and other Information Resources directors as needed. </li><li>Schedule meetings, prepare materials for scheduled meetings, perform word-processing functions, take meeting minutes, answer phones, and file. </li><li>Review incoming and outgoing correspondence, providing feedback as needed; draft correspondence and minutes as requested. </li><li>Maintain calendar for AVP and conference room. </li><li>Maintain adequate office supplies. </li><li>Maintain confidential personnel records, i.e., staff evaluations, performance evaluations, performance programs, renewals, etc. </li><li>Support the AVP in tracking/reports of staff salaries, time, telecommuting requests, Also </li><li>Receives associated with Recall, and incident staff enrollment. </li><li>Track Center for Professional Development points and ITEC points. </li><li>Respond to basic IR questions as needed. </li><li>Supervise any assigned work study students. </li></ul> <p>Budget, Procurement and Contracts</p> <ul> <li>Assist AVP and IR Directors with budget preparation and report generation. </li><li>Process travel arrangements, paperwork, and reimbursements for the AVP and other IR staff, as needed. </li><li>Prepare statistical reports tracking budgets. </li><li>Track budget allocations within the State and Technology Fee accounts associated with individual IR departments or projects (sub accounts). </li><li>Reconcile spreadsheets with the SUNY Online Budgeting System. </li><li>Support and assist Networking and Telecommuting procurement, budgeting, managing of purpose requisitions, and on-going bills when needed. </li><li>Utilize P-card to make purchases, prepare purchase orders, and process invoices. </li><li>Track contract expiration dates. </li><li>Work with the online computer hardware and software request system to process departmental recharges through journal transfers and invoices. </li></ul> <p>File Maintenance</p> <ul> <li>Organize and maintain office files (physical and electronic). </li><li>Ensure personnel files are created and maintained according to office procedures and compliance regulations. </li></ul> <p>Service</p> <ul> <li>Chair the IR Staff Development Committee and plan events such as the annual Staff Development Dar and IR picnic. </li><li>Attend at least 3 events on campus per year. One event will be directly related to Diversity, Equity, and Inclusion (DEI), and the other events can be determined by the employee including events such as lunch and learns, training and speaking events, performance events, sporting events, etc. </li><li>Serve on committees including search committees, as needed, and as applicable to the role. </li></ul> <p>Functional and Supervisory Relationships</p> <ul> <li>Reports to the Associate Vice President of Information Resources </li><li>Supports the Associate Vice President (AVP) Information Resources (IR)/Chief Information and other Information Resources directors as needed. </li></ul> <p>Required Qualifications</p> <p>Permanent Competitive Appointment Options:</p> <p>Eligible List Appointment: Candidates must be reachable on the Civil Service eligible list for this title. If you are on the list for this title, you will receive a canvass letter via email. You must record your response via NY.gov and follow instructions in the canvass email.</p> <p>70.1 Transfer: Candidates must have one year of permanent competitive or 55b/c service in one of the following titles: Program Aide, Library Clerk 3, Office Assistant 3, OA 3 Calculations, OA 3 Human Resources, or Administrative Assistant 2.</p> <p>Preferred Qualifications</p> <ul> <li>Demonstrated ability to manage time effectively </li><li>Effective oral, written and presentation skills </li><li>Demonstrated knowledge of Microsoft Word, Excel and PowerPoint </li><li>Demonstrated interpersonal skills to work effectively with faculty, staff and students </li><li>Demonstrated ability to solve problems and organize work </li><li>Demonstrated budgetary development and management experience </li><li>Demonstrated attention to detail </li><li>Demonstrated knowledge of standard office procedures </li><li>Demonstrated ability to maintain confidentiality </li><li>Three years of experience in administrative support which includes use of office software such as Excel, Outlook, PowerPoint and WORD </li><li>Customer service and business writing experience </li></ul> <p>Knowledge, Skills & Abilities About the University</p> <p>A top public university of approximately 6,600 students located in the geographic center of New York State, SUNY Cortland provides accessible, affordable education to students from across the U.S. body. One of 13 comprehensive universities in the State University of New York system, SUNY Cortland prides itself on its rigorous undergraduate and graduate programs in the liberal arts, sciences, education, and professional studies. For more than 150 years, SUNY Cortland has provided unmistakable value for students seeking a well-rounded academic, athletic, and social experience. The University ranks among the top campuses in the nation on Money magazine's "Best Colleges for Your Money List," fields a powerhouse Division III athletics program and boasts an impressive network of alumni making a difference in education, business, government, fitness, medicine and many other fields.</p> <p>EEO Statement</p> <p>The State University of New York at Cortland is an Affirmative Action/Equal Employment Opportunity/Americans with Disabilities Act (AA/EEO/ADA) employer. The university actively seeks applications from women, veterans, individuals with a disability, members of underrepresented groups or anyone that would enrich the diversity of the university.</p> <p>Job Close Date 12/16/2025</p> <p>Posting Detail Information</p> <p>Posting Number S25054 Review Start Date 12/10/2025 Open Until Filled No Quick Link for Direct Access to Posting https://jobs.cortland.edu/postings/10805</p> <p>Special Instructions</p> <p>Special Instructions to Applicant</p> <p>Special Instructions to Applicant</p>