<p>Guidance Department Secretary - 12 month Line B JobID: 2694</p> <p>Position Type:</p> <p>Secretarial/Clerical/Secretary</p> <p>Date Posted:</p> <p>8/19/2025</p> <p>Location:</p> <p>Montclair High School</p> <p>Date Available:</p> <p>2025-2026 SY</p> <p>Closing Date:</p> <p>09/18/2025</p> <p>&nbsp&nbspAdditional Information: Show/Hide</p> <p>MONTCLAIR PUBLIC SCHOOLS</p> <p>Montclair, New Jersey</p> <p>Personnel Department</p> <p>JOB DESCRIPTION</p> <p>Title: Secretary</p> <p>Qualifications: 1. High School Diploma or equivalent. 2. Prior secretarial experience preferred. 3/ Knowledge of basic office procedures, record keeping and phone protocols.</p> <p>4/ Demonstrated ability for mailing technologies and basic computer use. 5/ Demonstrated ability for customer service and public relations. 6/ Excellent listening, verbal, written communication and organizational skills. 7/ Demonstrated ability to successfully work within a team of people.</p> <p>9/ Demonstrated aptitude or competence for assigned responsibilities. 10/ Required criminal background check & proof of U.S. citizenship, legal alien status, or right to work within the US. 11/ Such alternatives to the above qualifications as the Board may find appropriate and acceptable.</p> <p>Reports To: Assigned Building or Central Office Administrators</p> <p>Job Goal: To assure the efficient and effective operation of the assigned office so that a positive impact on the education of pupils, the experience of those visiting the schools and the work conditions for staff can be realized.</p> <p>Performance Responsibilities: 1/ Performs the usual office routines and secretarial functions associated with a busy yet productive and smoothly run office. 2/ Performs all secretarial functions required by the assignment. 3/ Receives and properly handles telephone calls, information requests from administrators, teachers, parents, students, business, public, school, community, organizations and governmental agencies and other contacts in a confidential manner. 4/ Types and distributes daily, monthly and weekly bulletins or reports as required. 5/ Coordinates the master school calendar with the Principal. 6/ Maintains and updates the emergency closing list, staff roster, attendance and sign-in sheets as assigned. 7/ Assists with the free and reduced lunch forms and collection of funds as needed. 8/ Oversees the signing-in of visitors. 9/ Oversees aides, students or volunteers assigned to assist in the office. 10/ Maintains inventories and accounts for all building keys. 11/ Maintains required papers for student activities, records or employment as assigned.</p> <p>12/ Oversees the petty cash drawer and deposits for the school treasurer and the Principal as assigned. 13/ Distributes mail as needed. 14/ Updates main office bulletin boards outside main office. 15/ Performs all responsibilities in a professional, courteous and cooperative manner while maintaining strict confidentiality of school, school district and Board of Education information and records. 16/ Completes all other duties as assigned by the Principal.</p> <p>Terms of Employment: Level and term of contract as approved by the board;</p> <p>Salary and benefits as per the agreement Montclair Education Association.</p> <p>Evaluation: Performance of this job will be evaluated annually in accordance with the Board's policy on evaluation of non-certified staff.</p> <p>The Montclair Public School District is an Affirmative Action/Equal Employment Opportunity Employer.</p> <p>Established: 1973, revised 1987, 2006, 2008</p>