<p>Brice Equipment, LLC</p> <p>Regular</p> <p>JOB SUMMARY:</p> <p>The Project Administrative Manager is responsible for various technical and administrative functions supporting the Mechanical and Electrical construction projects and team while always cultivating and maintaining positive business relationships to ensure efficient and effective project execution. Personal initiative and critical thinking skills are essential to complete job duties with minimal guidance. Responsibilities include, but are not limited to, project documentation controls, contracts, project setup, accounts receivable, and overall office activities. Additionally, this position will be responsible for union dispatching and union onboarding. This position will perform various high-level administrative construction tasks for multiple companies to support the coordination of construction projects from inception to completion.</p> <p>ESSENTIAL FUNCTIONS:</p> <ul> <li>Manage the day-to-day administrative functions for Brice Equipment and Brice Services. </li><li>Participate in job planning and project management meetings with the construction staff and assist in job startup and shutdown. </li><li>Provide administrative support for 75+ project employees. </li><li>Complete union onboarding and offboarding tasks for submission to Human Resources. </li><li>Provide operations support to Human Resources, IT, Payroll, accounts payable, and the project team. </li><li>Participate in the bidding process, including the preparation of proposal materials. </li><li>Compile bid packages with all required documents, insurance, and bonding. </li><li>Prepare Disadvantaged Business Enterprise good faith efforts in support of estimates (when required). </li><li>Obtain bid/performance/payment bonds and Certificates of Insurance. </li><li>Submit required documents for subcontractors after bid award. Prepare subcontracts, attachments, and exhibits. </li><li>Ensure copies of contracts and subcontracts are filed in project files. </li><li>Update and maintain all special statuses, certifications, business licenses, contractors' licenses, ATF, and vessel documentation. </li><li>Perform all check deposits and payment receipts for Accounts Receivable for multiple companies. </li><li>Coordinate with IT any office setup requirements, such as hardware, software, internet, cell phones, desk phones, and laptops for satellite offices or job sites. </li><li>Manage all office purchases, maintenance requests, media requests, equipment management, and office vendors. </li><li>File, maintain, and update SAM.gov for multiple companies. </li><li>Coordinate charitable contributions and sponsorships. </li><li>Track and maintain usage of cell phones. </li><li>Meet project deadlines and time-sensitive milestones to ensure smooth workflow and contract compliance. </li><li>Work in a constant state of alertness and in a safe manner. </li><li>Perform other duties as directed. </li></ul> <p>SUPERVISORY FUNCTIONS:</p> <p>This position currently does not supervise anyone, but as our companies grow, it may need to supervise other administrative personnel in the future.</p> <p>KNOWLEDGE, SKILLS, & ABILITIES:</p> <ul> <li>Diverse background in office management, operations support, and project management. </li><li>Basic knowledge of accounting principles, processes, and terminology. </li><li>Working knowledge of the construction industry preferred. </li><li>Basic understanding and general knowledge of industry best practices and procedures. </li><li>Basic knowledge of company policies, documentation, and implementation of office procedures. </li><li>Knowledge and skills in computerized accounting, financial reporting, and project management systems. </li><li>Excellent analytical and technical skills. </li><li>Demonstrates strong project management and organizational skills. </li><li>Exceptional time management skills. </li><li>Excellent communication skills, both oral and written, to deal effectively with a variety of interpersonal relationships and situations. </li><li>Ability to work in a team environment. </li><li>Good working knowledge of various personal computer business software applications presently used by the Company. </li><li>Ability to learn new applications. </li><li>Ability to learn and understand the Company's Standard Operating Procedures (SOPs). </li><li>Ability to do business ethically with customers, vendors, and co-workers. </li><li>Ability to be detail-oriented; superior organizational, follow-up, and records maintenance skills. </li><li>Ability to exercise resourcefulness in assisting management and co-workers. </li><li>Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. </li><li>Ability to draft routine reports and correspondence. </li><li>Ability to work efficiently and provide a consistent level of high-quality in a high-pressure environment. </li><li>Ability to adapt to a dynamic work schedule, including extended hours, weekends, and changing shifts, in response to evolving project demands and deadlines. </li><li>Ability to operate a motor vehicle in a safe and efficient manner. </li><li>Ability to work in a Native Corporation multi-business environment. </li></ul> <p>MINIMUM QUALIFICATIONS:</p> <ul> <li>Bachelor's degree or equivalent in business administration, accounting, or a similar field, or work-related experience and equivalent skills may be substituted. </li><li>Minimum of 2 years of experience working in a similar position, construction industry preferred. </li><li>Valid state driver's license and qualified to operate a vehicle under the conditions of the Company's Driving Policy. </li><li>Ability to pass drug, driving, and background screening. </li></ul> <p>WORKING ENVIRONMENT:</p> <p>The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Brice Equipment has a fast-paced multi-tasking office environment requiring a high degree of efficient and effective performance. Adaptability regarding schedule and design changes and occasional overtime for immediate support or bid processing may be necessary.</p> <p>For the full job description including physical and environmental demands please reach out to recruitment@calistabrice.com</p> <p>PREFERENCE STATEMENT</p> <p>Preference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g).</p> <p>EEO STATEMENT</p> <p>Additionally, it is our policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status. When applicable, our policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits.</p> <p>REASONABLE ACCOMMODATION</p> <p>It is Calista and Subsidiaries' business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.</p> <p>The statements contained in this job description are intended to describe the general content and requirements for performance of this job. It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements.</p> <p>This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.</p>