<p>Contract Support Associate</p> <p>Job ID</p> <p>265557</p> <p>Posted</p> <p>12-Mar-2026</p> <p>Service line</p> <p>GWS Segment</p> <p>Role type</p> <p>Full-time</p> <p>Areas of Interest</p> <p>Accounting/Finance, Facilities Management</p> <p>Location(s)</p> <p>New York City - New York - United States of America</p> <p>Global Workplace Solutions (GWS) Local is a hard services-led, tailored facility management solution. We self-perform hard services while partnering with best-in-class soft service providers to offer custom facility and project management solutions to our clients. We focus on empowering our team with a high-level of downstream accountability, resulting in an agile and efficient service delivery.</p> <p>In addition to our core facility and project management capabilities, our platform offers direct access to our Best-in-Class services, including ESG, Security Consulting, Workplace Strategy, and Workplace Experience.</p> <p>Position Overview</p> <p>The Workplace Operations Coordinator is responsible for coordinating and administering approved operational activities across fleet administration, purchasing workflows, and subtenant-related administrative support. This role provides centralized oversight, documentation control, and process consistency while ensuring compliance, financial discipline, and clear accountability.</p> <p>The Workplace Operations Coordinator role is administrative and coordination based. It</p> <p>does not include vehicle ownership, vehicle or space leasing authority, procurement</p> <p>authority, contract interpretation, service authorization, or independent spend approval.</p> <p>All activities are performed in accordance with Client-approved procedures and under</p> <p>stakeholder oversight.</p> <p>Responsibilities:</p> <p>Serve as the main point of contact for all employee related service needs.</p> <p>Coordinate day-to-day fleet-related administrative activities in alignment with</p> <p>Client-approved procedures.</p> <p>Maintain accurate vehicle records including registrations, insurance</p> <p>documentation, inspections, renewals, and compliance requirements.</p> <p>Track key deadlines and requirements to support ongoing compliance and risk</p> <p>management.</p> <p>Serve as the central point of administrative coordination between internal</p> <p>stakeholders and Client-designated fleet vendors and service providers.</p> <p>Track, escalate, and support resolution of fleet-related issues through established</p> <p>governance channels.</p> <p>Update fleet records based on approved instructions when vehicles are added,</p> <p>removed, or modified.</p> <p>Review billing to ensure accuracy.</p> <ol start="2"> <li>Purchase Order and Invoice Support </li></ol> <p>Objective: Support controlled, accurate, and timely processing of approved purchasing</p> <p>activity.</p> <p>Coordinate purchase order setup, tracking, and administration in accordance with</p> <p>approved workflows.</p> <p>Support routing of approvals and ensure required documentation is complete and</p> <p>audit ready.</p> <p>Review invoices for administrative accuracy against approved purchase orders and</p> <p>supporting documentation.</p> <p>Route invoices for stakeholder review and approval.</p> <p>Track invoice status and escalate discrepancies for resolution.</p> <p>Support reconciliation and reporting to improve visibility and financial control.</p> <ol start="3"> <li>Field Office Administrative Support </li></ol> <p>Objective: Provide coordination for space-related subtenant activity under stakeholder</p> <p>direction.</p> <p>Process subtenant rent invoices in accordance with approved lease documentation</p> <p>and stakeholder instructions.</p> <p>Coordinate administrative processing of approved pass-through expenses,</p> <p>including shared services or utilities, as directed.</p> <p>Maintain documentation supporting rent charges, pass-through allocations,</p> <p>approvals, and invoicing.</p> <p>Receive and log subtenant service requests and coordinate service calls with</p> <p>internal teams or approved vendors based on stakeholder direction.</p> <p>Track service status and provide updates to designated stakeholders.</p> <p>Maintain organized records related to subtenant activity for audit and reporting</p> <p>purposes.</p> <p>Point person for all field office admin support (subtenant)</p> <p>Out of Scope:</p> <p>Lease administration, negotiation, or interpretation</p> <p>Rent calculations, adjustments, or commercial decisions</p> <p>Authorization of services or changes in scope</p> <p>Subtenant relationship management</p> <ol start="4"> <li>Financial Controls and Reporting </li></ol> <p>Objective: Strengthen governance, spend visibility, and audit readiness.</p> <p>Maintain organized, accurate, and audit-ready records for fleet, purchasing, and</p> <p>subtenant administrative activities.</p> <p>Support reporting on activity status, spend trends, and outstanding items as</p> <p>requested.</p> <p>Identify discrepancies, delays, or compliance risks and escalate appropriately.</p> <p>Support consistent application of financial controls and documentation standards.</p> <ol start="5"> <li>Documentation and Compliance </li></ol> <p>Objective: Ensure records and processes meet internal, regulatory, and audit</p> <p>requirements.</p> <p>Maintain centralized documentation for approvals, transactions, and administrative</p> <p>activity.</p> <p>Ensure records are complete, current, and accessible for audits and reviews.</p> <p>Support compliance with Client policies and applicable regulatory requirements.</p> <p>Coordinate updates to records as instructed by approved stakeholders.</p> <ol start="6"> <li>Communication and Coordination </li></ol> <p>Objective: Enable smooth coordination across stakeholders and service providers.</p> <p>Communicate with internal teams regarding activity status, requirements, and</p> <p>documentation needs.</p> <p>Coordinate with Client-designated vendors to support service delivery, issue</p> <p>resolution, and documentation exchange.</p> <p>Act as a point of contact for administrative inquiries related to fleet, purchasing,</p> <p>and subtenant activity.</p> <ol start="7"> <li>Process Improvement and Efficiency </li></ol> <p>Objective: Improve consistency, turnaround time, and administrative efficiency.</p> <p>Support standardization of administrative processes across fleet, purchasing, and</p> <p>subtenant support.</p> <p>Identify opportunities to reduce delays, improve documentation quality, and</p> <p>strengthen controls.</p> <p>Collaborate with Facilities, Finance, and Workplace Experience teams to align</p> <p>administrative workflows with broader operational needs.</p> <p>Why CBRE</p> <p>When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values - respect, integrity, service and excellence - and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.</p> <p>Applicant AI Use Disclosure</p> <p>We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.</p> <p>New York Residents: CBRE carefully considers multiple factors to determine compensation, including a candidate's education, training, and experience.</p> <p>The minimum salary for the Contract Support position is $43,000 annually and the maximum salary for the Contract Support position is $75,000 annually.</p> <p>The compensation that is offered to a successful candidate will depend on the candidate's skills, qualifications, and experience.</p> <p>Equal Employment Opportunity: CBRE has a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.</p> <p>Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company's success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at recruitingaccommodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).</p>