<p>Description</p> <p>Position Administrative Specialist</p> <p>Position Number: 0077262</p> <p>Hiring Unit: VP for Administration/Office of EEO/Title IX</p> <p>Location: Manoa Campus</p> <p>Date Posted August 21 2025</p> <p>Closing Date: September 5, 2025, 11:59 pm HST</p> <p>Band: B</p> <p>Salary : salary schedules and placement information</p> <p>Additional Salary Information: Minimum $5,434/month</p> <p>Commensurate with experience within budget</p> <p>Full Time/Part Time: Full-time</p> <p>Temporary/Permanent: Permanent</p> <p>Funding: General</p> <p>Other Conditions: Position is pending clearance and is expected to be excluded from collective bargaining.</p> <p>Duties and Responsibilities:</p> <ul> <li>Denotes Essential Functions </li><li>*Provides administrative support to the Executive Director of EEO/TIX on programmatic and highly sensitive and </li></ul> <p>confidential matters. Exercises diplomacy, tact, confidentiality, sound judgement and discretion to address and</p> <p>responds promptly to general inquiries, Title IX and EEO complaints and sensitive questions.</p> <ul> <li>*Manages the Executive Director's schedule, plans logistics, travel arrangements, and other required coordination </li></ul> <p>for various internal meetings and external networking events, conferences and training workshops.</p> <ul> <li>*Receives visitors and incoming correspondence and visitors, screens and directs to appropriate personnel. </li><li>Provides information to administrative, management, and classified staff, as well as the general public, ensuring </li></ul> <p>professionalism and confidentiality at all times.</p> <ul> <li>*Responds to inquiries from campus constituents and community stakeholders including fielding questions </li></ul> <p>regarding Office of EEO/TIX sponsored training, data collection and social media and digital initiatives.</p> <ul> <li>*Prepares, executes and manages fiscal, budgetary, human resources related request forms and documents on </li></ul> <p>behalf of the Executive Director in accordance with University policies and procedures.</p> <ul> <li>*Develops and implements procedures to streamline office operations workflow and processes and ensures </li></ul> <p>efficient and effective storage of electronic data and file maintenance systems.</p> <ul> <li>Provides technical and administrative support to the Office of EEO/TIX staff on committee and task force work at </li></ul> <p>the University or in the community, and in policy, legislative mandates, projects and policy development.</p> <ul> <li>Assists the Executive Director or Director (as assigned) in campus-level program development, including direct </li></ul> <p>services and primary prevention initiatives, particularly for Title IX and EEO functions.</p> <ul> <li>Provides administrative support for EEO and Title IX operations and other types of discrimination complaints and </li></ul> <p>investigations as assigned.</p> <ul> <li>Assists in the administration and coordination of training programs for the Office of EEO/TIX. </li><li>Assists with the management of department website content and social media strategy and initiatives. </li><li>Works with University stakeholders to ensure Title IX policies are communicated to all constituencies. </li><li>Other duties as assigned. </li></ul> <p>Minimum Qualifications:</p> <ul> <li>Possession of a baccalaureate degree in business administration, education, public administration, social sciences </li></ul> <p>or related field and 3 years of progressively responsible professional experience with responsibilities for providing</p> <p>program support administration; or any equivalent combination of education and/or professional work experience</p> <p>which provides the required education, knowledge, skills and abilities as indicated.</p> <ul> <li>Considerable working knowledge of principles, practices and techniques in the area of program support </li></ul> <p>administration as demonstrated by the broad knowledge of the full range of pertinent standard and evolving</p> <p>concepts, principles and methodologies.</p> <ul> <li>Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and </li></ul> <p>theories and systems associated with program support administration.</p> <ul> <li>Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to </li></ul> <p>accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and</p> <p>timely manner.</p> <ul> <li>Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and </li></ul> <p>by preparation of reports and other materials.</p> <ul> <li>Demonstrated ability to establish and maintain effective working relationships with internal and external </li></ul> <p>organizations, groups, team leaders and members, and individuals.</p> <ul> <li>Demonstrated ability to operate a personal computer and apply word processing software. </li><li>If applicable, for supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, </li></ul> <p>and manage employee relations.</p> <ul> <li>Ability to work with highly confidential information and manage complex and highly sensitive situations. </li></ul> <p>Desirable Qualifications</p> <ul> <li>Familiarity with Title IX and/or EEO policies, rules and regulations. </li></ul> <p>To Apply:</p> <p>Click on the "Apply" button on the top right corner of the screen to complete an application and attach required documents. Applicant must submit the following: (1) resume, (2) cover letter indicating your interest in the position and how the minimum and desirable qualifications of the position are met, (3) the names and contact information (telephone number and email addresses) of at least three professional references, and (4) copies of educational transcripts with CONFIDENTIAL DATA (ie. social security number, birth date, etc.) REDACTED. If requested transcripts are unobtainable by closing date, please indicate so where transcripts are required as an attachment. You will have a grace period of 7 days from closing date to email copies of your transcripts tosystempo@hawaii.edu. Official transcripts will be required if selected to fill the position. INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED.</p> <p>Note: If you have not applied for a position before using NeoGov, you will need to create an account.</p> <p>Inquiries:</p> <p>System Office of Human Resources,systempo@hawaii.edu</p> <p>EEO, Clery Act, ADA</p> <p>The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/</p> <p>Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.</p> <p>In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at:https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.</p> <p>In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.</p> <p>Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/</p>