<p>Please review the City of Middletown's Application Instructions as your application constitutes as part of the examination process.</p> <p>The purpose of this position is to perform clerical work in support of department operations, to coordinate computerized operating system and to assist the public. The work is performed under the direction of the Director of Recreation and Community Services.The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.</p> <ul> <li>Greets, screens, assists and directs visitors and callers; provides program information; supplies applications; responds to inquiries regarding registration, camps bussing and other department operations and activities; takes and relays messages. </li><li>Operates the department computerized operating system (RecTrac); acts as main source of computer and accounts information. </li><li>Prepares and submits weekly payroll for all department employees; enters payroll data into computer databases; enters Board of Education payroll data; compares and balances payroll reports. </li><li>Processes program registrations, payments and refunds, grant funds and all monies received; balances receipts and general ledger; prepares and submits deposits. Prepares and processes purchase orders and invoices; coordinates signatures. Follows up on NSF checks. </li><li>Prepares a variety of reports, documents and correspondence; prepares state grant reimbursements; processes invoices and balances ledger sheets. </li><li>Orders all office supplies and maintains inventories; coordinates service and repair of office equipment. </li><li>Processes program passes; mails out brochures application and registration receipts. </li><li>Maintains department filing system, databases and spreadsheets. Maintains and updates current activity, title and rate of pay records for department personnel and Board of Education custodians. </li><li>Performs other related functions as assigned or required.High school diploma or equivalent with vocational/technical training in Bookkeeping or Accounting with five years of progressively responsible clerical/accounting experience or any combination of education and experience that provides equivalent knowledge, skills and abilities.Language Ability and Interpersonal Communication </li><li>Requires the ability to perform basic level of data analysis including the ability to review, classify, categorize, prioritize and/or reference data, statutes and/or guidelines and/or group, rank, investigate and diagnose. Requires discretion in determining and referencing such to established standards to recognize interactive effects and relationships. </li><li>Requires the ability to provide guidance, assistance and/or interpretation to others, such as co-workers and the public, on how to apply policies, procedures and standards to specific situations. </li><li>Requires the ability to utilize a wide variety of reference and descriptive data and information such as regulations, invoices, certificates of insurance, payroll data, lists, registrations, applications, receipts, deposits, correspondence and general operating manuals. </li><li>Requires the ability to communicate orally and in writing with the Director and all department personnel, other City departments, customers, vendors and the public. </li></ul> <p>Mathematical Ability</p> <ul> <li>Requires the ability to perform addition, subtraction, multiplication and division; and to calculate percentages and decimals. </li></ul> <p>Physical Requirements</p> <ul> <li>Requires the ability to operate, calibrate, tune and synchronize, and perform complex rapid adjustment on equipment, machinery and tools such as a computer and other office machines and/or related materials used in performing essential functions. </li><li>Ability to coordinate eyes, hands, feet and limbs in performing skilled movements such as rapid keyboard use. </li><li>Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and pulling of objects weighing five to ten pounds. </li><li>Requires the ability to recognize and identify similarities or differences between characteristics of colors, shapes and sounds associated with job-related objects, materials and tasks. </li></ul> <p>Environmental Adaptability</p> <ul> <li>Ability to work under safe and comfortable conditions where exposure to environmental factors is minimal and poses a very limited risk of injury. </li></ul> <p>The City of Middletown is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.</p>