<p>Apply</p> <p>Job Type</p> <p>Full-time</p> <p>Description</p> <p>The ideal candidate for this position will have a commitment to the mission and vision of the Center for Complex Medicine (CCM), with high energy and the ability to prioritize and complete multiple tasks accurately and quickly. The individual must be comfortable interacting with team members and leaders from across the organization and must have strong interpersonal skills to manage complex situations with good judgment, discretion, and tact. The candidate must know when to elevate a concern and how to do so appropriately. Strong organizational skills, integrity, and attention to detail are essential.</p> <p>Reporting to both the Vice President and the Executive Director of Center for Complex Medicine, this position provides administrative support to the CCM and serves at the primary contact for the COE. They must be able to work independently with little supervision, be well organized, flexible, proactive, resourceful, self-motivated, and efficient. They must have expert written and verbal communication skills and strong decision-making ability.</p> <p>Responsibilities include but are not limited to:</p> <ul> <li>Manages all planning and execution of meetings for the VP and Executive Director of Center for Complex Medicine. </li><li>Processes mail for CCM </li><li>Maintains supply inventory for CCM </li><li>Ensures VP and Executive Director have all appropriate materials available for meetings and presentations and that all equipment is in good working condition, and presentations can be made without audiovisual problems </li><li>Plans and coordinates official gatherings and other business/social events involving the CCM </li><li>Processes expense reimbursements for VP and Executive Director </li><li>Makes travel arrangements for the VP and Executive Director and follows up to ensure arrangements are in place from beginning to end with detailed written itineraries </li><li>Maintains files, both hard copy and electronic, for easy retrieval </li><li>Responds to all calls and complaints and ensure that the calls are dealt with appropriately or make assignments and follow through to ensure that the call has been handled </li><li>Be familiar with appointment schedules and calendars for the CCM leadership team. </li><li>Greet guests and ensures phones are answered while demonstrating excellent customer service skills </li><li>Engenders a team atmosphere, helping others when needed to create a culture of mutual respect, support and continual improvement </li><li>Serves as back up to UT Hospitalist support staff when needed </li><li>Complete other activities assigned by CCM leadership team or the physicians </li></ul> <p>Full benefit package available, including PTO, Medical, Dental, Vision, STD, LTD, Life Insurance, 401k, and more!</p> <p>Requirements</p> <ul> <li>Experience providing administrative support in a fast-paced environment </li><li>Reputation of the highest integrity </li><li>High emotional intelligence and a pleasant demeanor with exceptional interpersonal skills </li><li>Adjusts quickly to constructive feedback </li><li>Able to take initiative while working with minimal oversight </li><li>High level of professionalism with the ability to maintain sensitive and confidential information </li><li>Comfortable coping with constant interruption </li><li>Physically able to manage interruptions several times throughout the day </li><li>Organized, detail-oriented, and able to manage multiple complex tasks </li><li>Proficient in Microsoft Office applications (Outlook, Power Point, Excel and Word) </li><li>Commitment to the mission, vision, and values of University Health System, Inc. </li></ul>