<p>Who We Are</p> <p>We, the Division of Student Affairs, are a student-focused organization that aims to empower student success and support personal development. We act daily to create, enhance, and sustain a culture of respect and inclusion in the workplace, focusing on equity and justice in its many forms, including racial, social, and environmental justice. We intentionally and relentlessly pursue excellence through introspection, vulnerability, empathy, compassion, learning, and courage. We value our internal and external partnerships as vital drivers of the ambitious goals we pursue. We celebrate and take pride in the following:</p> <ul> <li>Named one of the "Most Promising Places to Work in Student Affairs" by Diverse Magazine. </li><li>Serving a highly diverse student body (click here for more information). </li><li>Leading the way as the #1 ranked institution in the AAU and #3 of all colleges and universities nationally in fostering our students' social mobility. </li><li>Awarded multiple distinctions including philanthropic awards and research grants in experiential learning and career development, voter engagement, student engagement, health and wellness practices, and quality of residential life. </li></ul> <p>Click here for more about Student Affairs.</p> <p>Required Qualifications (as evidenced by an attached resume):</p> <p>Bachelor's degree (foreign equivalent or higher). In lieu of a Bachelor's degree, an Associate's degree (foreign equivalent or higher) and two (2) years of administrative experience may be considered. Two (2) years of full-time administrative experience. Demonstrated proficiency with computer software with Microsoft Office and/or Google applications.</p> <p>Preferred Qualifications:</p> <p>Human Resources (HR) experience. SHRM and/or HRCI certifications. Recruiting/Talent Acquisition experience. Experience working with an applicant tracking system. Experience working with an HRIS.</p> <p>Brief Description of Duties:</p> <p>The HR Assistant will assist with the coordination of all HR functions for the Division of Student Affairs, displaying utmost confidentiality. This will include recruitment, hiring and retention, time and attendance functions, and employee relations. The HR Assistant must have the ability to work independently and manage multiple priorities in a fast-paced, deadline-driven environment. Excellent organizational, analytical, written and verbal communication skills will be necessary for success.</p> <p>Talent Acquisition Coordination:</p> <ul> <li>Assist HR Associate with departmental recruiting. </li><li>Create, modify, and work with hiring managers to develop/update position descriptions. </li><li>Create requisitions within the Talent Management System (TMS) for job postings. </li><li>Draft and review job-related documents, interview questions, etc. to ensure documents are uploaded appropriately to the Talent Management System. </li><li>Review applicant pools and forward resumes and candidate applications to search committees, schedule interviews, book meeting/interview locations. </li></ul> <p>HR Administration:</p> <ul> <li>Responsible for a variety of confidential assignments including processing change requests; appointments/reappointments, terminations, salary information, personnel and payroll transactions, etc. </li><li>Track department work-related accidents: Review and process incident reports, create, modify, and update databases. </li><li>Assist HR Associate with ensuring lines are budgeted appropriately and information is clearly recorded. </li><li>Update organizational charts for the department. </li><li>Ensure HR information and reports are accurate and up-to-date. </li></ul> <p>Report Management:</p> <ul> <li>Assist the HR Coordinator with tracking transactions. Compile and send out weekly reports on the status of personnel matters. </li><li>Assist with maintaining an HR database for departmental policies & procedures. </li><li>Maintain compliance reports. </li></ul> <p>Record and File Management:</p> <ul> <li>Onboard and offboard employees. </li><li>Maintain HR requisition files for all job-related documents. </li><li>Responsible for performance management. </li></ul> <p>Training & Career Development Coordination:</p> <ul> <li>Coordinate and organize training to ensure compliance. </li><li>Track and follow-up with Managers regarding training course attendance. </li><li>Maintain a log of training progress and attendance. </li></ul> <p>Professional Development and Committee Involvement:</p> <ul> <li>Participate in opportunities that promote your learning, growth, and development (i.e. classes, training, committee, webinar, etc.). </li><li>Contribute to the Division of Student Affairs and Stony Brook University by attending and/or supporting events, activities, and programs sponsored by areas outside of your unit/department (i.e. campus-wide traditions, events, programs, etc.). </li><li>Other duties or projects as assigned as appropriate to rank and departmental mission. </li><li>Hours outside the typical work schedule may be required at times. </li></ul> <p>Special Notes:</p> <p>This is a full-time appointment. FLSA Non-Exempt position, eligible for the overtime provisions of the FLSA.</p> <p>In addition to the employee's base salary, this position is eligible for $3,400 UUP annual location pay, paid biweekly.</p> <p>Essential Position: This has been designated as an essential position based on the duties of the job and the functions performed. Positions that are designated as such may be required to report to work/remain at work even if classes are canceled, and the campus is working on limited operations in an emergency.</p> <p>For this position, we are unable to sponsor candidates for work visas.</p> <p>Resume/CV and cover letter should be included with the online application.</p> <p>Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.</p> <p>If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA.</p> <p>In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here.</p> <p>Visit our WHY WORK HERE page to learn about the total rewards we offer.</p> <p>#LI-ES1</p> <p>'677067</p>