<p>Buildingstars is a commercial cleaning company, with the strongest business model in the industry. Buildingstars has been recognized as an Inc 500 and 5000 Company multiple times, an Entrepreneur 500 Company 20+ years in a row, and also as one of the Top Workplaces every year since 2018. Buildingstars operates in 14 markets across the US and we are looking for a full-time Administrative Assistant for our corporate office.</p> <p>The ideal candidate is a motivated self-starter who has a friendly demeanor and an analytical mindset. When not greeting customers, the individual in this role will be responsible for helping manage and update our NetSuite CRM.</p> <p>Buildingstars offers:</p> <ul> <li>An outstanding Compensation Package including: hourly pay ($16-$18 per hour based on experience), full benefits including medical, dental, vision, and life insurance, matching 401k, paid holidays and paid time off. </li><li>A top-rated workplace where employees are empowered to make decisions and launch their careers. </li></ul> <p>Responsibilities:</p> <ul> <li>Create a positive first impression, greeting visitors and callers with a friendly disposition and professional demeanor </li><li>Answer and route incoming phone calls </li><li>Manage incoming mail, emails, packages, and other forms of correspondence </li><li>Manage the ordering, delivery, and storage of office supplies and kitchen supplies </li><li>Perform various office administration, including daily facility tasks, data entry, copying, filing, and recordkeeping </li><li>Submit reports and prepare customer proposals and presentations as needed </li><li>Enter leads into our customer relationship management (CRM) system </li><li>Identify duplicate records in the CRM and resolve them, along with other database record maintenance </li><li>Assist with other assigned tasks and special projects </li><li>Assist colleagues whenever there is an opportunity to do so </li></ul> <p>Desired Skills and Experience:</p> <ul> <li>High school diploma or equivalent </li><li>Excellent time management and organizational skills </li><li>Proven excellence as an office assistant, office administrator or in another relevant position </li><li>Outstanding abilities to communicate in person, in writing, and over the phone </li><li>Proficient computer skills </li><li>Experience with NetSuite or another ERP or CRM software is preferred but not required </li><li>Experience with Gmail, Google Calendar, and Google Docs </li></ul>