<p>Position Type:</p> <p>Clerical/Secretary</p> <p>Date Posted:</p> <p>8/9/2023</p> <p>Location:</p> <p>Oakland International Academy- Middle School</p> <p>District:</p> <p>&nbsp Oakland International Academy&nbsp&nbspAdditional Information: Show/Hide</p> <p>Oakland International Academy Middle School is looking for an excellent Administrative Assistant!</p> <p>Job description</p> <p>Position: Administrative Assistant</p> <p>Employed By: EMAN</p> <p>Reports to: School Principal</p> <p>Schedule: Calendar Year: 12 Months</p> <p>Job Summary:</p> <p>The Administrative Assistant is responsible for the overall office environment and climate. He/she will ensure that the student application process is implemented. Office personnel are responsible for implementing the visitation policy and assuring an appropriate office environment that is conducive to a school system.</p> <p>Essential Duties and Responsibilities an Administrative Assistant</p> <ul> <li>Answer telephone and addresses caller questions and concerns. </li><li>Transfers calls to proper individual and/or department as needed. </li><li>Mails student report cards, school brochures, and other necessary forms. </li><li>Welcomes visitors to the school and provides directions around the building as needed. </li><li>Types up and contributes to school bulletin or newsletter. </li><li>Assists in designing and drawing up promotional and informational materials for parents. </li><li>Provides students with tardy slips. </li><li>Maintains records of student absences. </li><li>Accepts and processes school lunch payments. </li><li>Sorts and distributes mail delivered to school office. </li><li>Contacts parents in the event of student illness or behavioral issues. </li><li>Maintains student records and files. </li><li>Uses computer database or filing system to update records as necessary. </li><li>Leads and/or assists with the submission of state-mandated student account reports such as MCIRS, MSDS, etc…). </li><li>Ensures that all staff are properly added to Timeclock and are able to clock in and out without assistance within 2 days of beginning date of employment. </li><li>Manages and updates school calendar. </li><li>Provides administrative support to principal or other upper level administrator as needed. </li><li>Takes dictation and transcribes documents. </li><li>Attends office meetings and takes minutes. </li><li>Distributes paychecks to school staff. </li><li>Performs related duties as required and requested by supervisor. </li></ul> <p>Required Knowledge, Skills and Abilities</p> <ul> <li>Demonstrates strong interpersonal skills. </li><li>Maintains professional and friendly demeanor. </li><li>Possesses excellent organizational skills. </li><li>Is capable of managing time efficiently. </li><li>Demonstrate ability to multi-task effectively. </li><li>Works well with a variety of students, administrators, and parents. </li><li>Exhibits ability to remain polite and calm when dealing with troublesome students or frustrated parents. </li><li>Possesses basic computer skills and knowledge of word processing programs. </li><li>Demonstrates ability to think creatively. </li><li>Demonstrates strong writing and editing abilities. </li><li>Possesses excellent telephone etiquette. </li><li>Communicates clearly and effectively. </li><li>Is capable of handling confidential student records in a responsible fashion. </li><li>Demonstrates familiarity with basic office equipment such as multi-line phones, fax machines, and scanners. </li></ul> <p>Qualifications</p> <ul> <li>Must work will with the public </li><li>Must have experience with Microsoft Word and Excel </li><li>Satisfactory completion of oral and written interview </li><li>Criminal records clearance </li></ul> <p>Job Types: Full-time, Contract</p> <p>Salary: Up to $30,000.00 per year</p> <p>Benefits:</p> <ul> <li>401(k) </li><li>401(k) matching </li><li>Dental insurance </li><li>Employee assistance program </li><li>Health insurance </li><li>Paid time off </li></ul> <p>Schedule:</p> <ul> <li>Monday to Friday </li></ul> <p>Experience:</p> <ul> <li>Customer service/AA: 1 year (Required) </li></ul> <p>Language:</p> <ul> <li>Arabic (Required) </li></ul> <p>Work Location: In person</p>