<p>Louisiana Department of</p> <p>Public Safety & Corrections -</p> <p>Corrections Services</p> <p>www.doc.louisiana.gov</p> <p>HEADQUARTERS OFFICES</p> <p>Baton Rouge, LA</p> <p>This position is located in the Board of Pardons & Committee on Parole section.</p> <p>At the Louisiana Department of Corrections, our mission is to promote public safety and strengthen communities through fair, professional, and responsive corrections services. We are committed to protecting the people of Louisiana with integrity, accountability, and a deep respect for the rights and dignity of all.</p> <p>This is an opportunity for you to become part of a dedicated team supporting public safety, where professionalism, resilience, and teamwork are essential.</p> <p>As an Administrative Coordinator, you'll play a key role in keeping critical operations running smoothly. You'll manage and distribute incoming mail to the appropriate teams, support pardon and parole staff with detailed docket preparation, and create, upload, and maintain essential materials such as decision forms, minute sheets, and weekly hearing agendas. You'll also be responsible for creating, updating, and modifying data within IBM Notes and Cajun, ensuring records are accurate, organized, and ready when they matter most.</p> <p>At our Baton Rouge location, you'll be at the heart of live hearings that truly matter. Our team works side-by-side with the Board of Pardons and the Committee on Parole, ensuring every document we gather, and upload is accurate, timely, and impactful. The work you do directly supports informed decision-making that affects real lives within our inmate population - this is hands-on, meaningful work with real-world impact.</p> <p>Why work for DOC?</p> <ul> <li>Culture: DOC values and supports employees through numerous recognition programs, creating a sense of community, prioritizing internal promotional opportunities, clear communication, and professional development. </li><li>Growth: Professional growth is encouraged at DOC through numerous avenues.  </li><li>Benefits: DOC offers a generous benefits package including; a defined benefit pension plan, health insurance that is also available post-retirement, at least 10 paid holidays, sick and annual leave that rolls over from year to year, paid or time off accrued for hours worked over 40 per week, a deferred compensation plan, a flexible benefits plan, alternate work schedules etc. Alternative work schedules including 4/10's MAY be an available benefit for certain positions upon meeting the policy requirements. </li></ul> <p>Please visit our website by clicking here to learn more about DOC, our facilities, and our mission.</p> <p>An ideal candidate should possess the following competencies:</p> <ul> <li>Accepting Direction: The ability to be open and willing to follow guidance or instructions. </li><li>Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies. </li><li>Managing Resources: The ability to manage financial, physical, and contractual resources to ensure compliance and maximize business value. </li></ul> <p>Three years of experience in administrative services.</p> <p>EXPERIENCE SUBSTITUTION:</p> <p>Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.</p> <p>The official job specifications for this role, as defined by the State Civil Service, can be found here.Job Duties:</p> <ul> <li>Receive, sort, and disseminate incoming mail to the appropriate departments or staff. Assist pardon and parole staff with docket preparation. </li><li>Create, upload, and maintain decision forms, minute sheets, and agendas for weekly hearings. Accurately create, add, and modify records in IBM Notes and Cajun systems. </li><li>Ensure records and documents are complete, organized, and properly maintained. Provide general administrative support as needed. </li></ul> <p>Position-Specific Details: </p> <p>Appointment Type: JOB APPOINTMENT</p> <ul> <li>A job appointment is a temporary job lasting up to four years; however, should a permanent position become available, the employee may be converted to a probational appointment. </li><li>This position may also be filled as a probational appointment if a non-temporary position becomes available in the recruitment process.  </li><li>If filled by probation, a permanent classified LA State employee, if selected, may be required to accept a probational appointment. </li></ul> <p>Other Important Information:</p> <ul> <li>IMPORTANT: In the supplemental questions section, applicants must authorize the HR Office of DPS&C-Corrections Services to contact prior employers to check references under the Prison Rape Elimination Act (PREA), to be considered for employment, by answering 'YES' to the PREA question. </li><li>Any degree, certificate, special license, or DD-214 must be verified by official documentation prior to hire. </li><li>Any qualifying experience that is based on college credit/college hours should have an accompanying transcript for verification. </li><li>This is a 24-hour facility. </li><li>This Agency is a Drug Free Workplace. </li></ul> <p>How to Apply:</p> <p>No Civil Service test score is required in order to be considered for this vacancy.  </p> <p>To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.</p> <ul> <li>Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. </li><li>There is no guarantee that everyone who applies to this posting will be interviewed. The hiring supervisor/manager has 90 days from the closing date of the announcement to make a hiring decision. Specific information about this job will be provided to you in the interview process, should you be selected. </li><li>To view and apply to any of our other postings we currently have available, click HERE.  </li></ul> <p>The Louisiana Department of Public Safety and Corrections - Corrections Services is an Equal Opportunity Employer and does not discriminate based on any non-merit factor including disability.</p> <p>For further information about this vacancy contact:</p> <p>Megan Coco</p> <p>Human Resources Department</p> <p>HeadquartersPEEmployees@la.gov</p>