<p>Class Definition</p> <p>GENERAL STATEMENT OF DUTIES: To assist the head of a department, agency, or division by relieving such superior of complex duties involved in the development, management, reorganization, and/or operation of a departmental/divisional program which provides services to employees and/or the public; to act as program supervisor; and to do related work as required.+</p> <p>SUPERVISION RECEIVED: Works under the general supervision of a superior with considerable latitude for exercising initiative and independent judgement; work is subject to review for results obtained and conformance to established policies, rules, regulations and laws.</p> <p>SUPERVISION EXERCISED: Plans, directs, coordinates, supervises and reviews the work of a professional, technical and clerical staff assigned to assist.</p> <p>Illustrative Examples of Work Performed</p> <ul> <li>To assist the head of a department, agency, or division by relieving such superior of complex duties involved in the development, management, reorganization, and/or operation of a departmental/divisional program which provides services to employees and/or the public. </li><li>To act as program supervisor, managing the services of the program, while monitoring those service for program effectiveness and efficiency. </li><li>To study and analyze operational procedures and prepare detailed and comprehensive reports of findings and recommendations. </li><li>To establish the scope and detail of the operation of such proposed programs, to document the need for such programs and to indicate the relative importance of such programs as they relate to existing and/or proposed programs. </li><li>To coordinate the flow of work among the various programs within the department/division, and to reassign space, equipment, supplies and personnel as necessary, to expedite the flow of work. </li><li>To review and evaluate state and federal laws, rules and regulations to ensure compliance with the provisions of these rules, laws and regulations in the plans and proposals. </li><li>To determine the effectiveness of policies, procedures and methods and to initiate alterations as determined by professional review. </li><li>To perform varied public relations duties such as preparing news releases and writing and delivering speeches, and meeting with community groups to explain program goals, services and objectives to engender public interest and participation. </li><li>To assist a superior by performing administrative tasks and research in preparation of the agency's annual budget. </li><li>To do related work as required. </li></ul> <p>Required Qualifications for Appointment</p> <p>KNOWLEDGES, SKILLS AND CAPACITIES: A thorough knowledge of the principles, practices and techniques of program management as it relates to developing programs on a departmental/divisional basis for the purpose of providing new or improved services/programs; a working knowledge of the standard principles, practices and techniques of research as it applies to evaluating program planning and programming service; the ability to analyze data, draw conclusions and develop programs based upon such data; the ability to forecast the need for such programs and the requirements of the programs for personnel, equipment and space; and related capacities and abilities.</p> <p>EDUCATION AND EXPERIENCE:</p> <p>Education: Such as may have been gained through: graduation from a college of recognized standing with specialization in business management, social sciences or a related field; and</p> <p>Experience: Such as may have been gained through: employment in a supervisory position in a private or public agency involved in the development, management, reorganization, and/or operation of a service program.</p> <p>Or, any combination of education and experience that shall be substantially equivalent to the above education and experience.</p> <p>Supplemental Information</p> <p>The responsibilities for this position fall within the Governor's Workforce Board and will report to the Executive Director and Administrators of the department. This role includes being adept in various Administrative and Programmatic supports. The primary emphasis for this role will be assisting in preparing for all GWB board and committee meetings throughout the year. This entails sending and responding to board and committee emails and preparation of all aspects of the planning of these meetings and tracking attendance for members as well as taking meeting minutes. Planning the GWB Annual Event, Retreat and other conferences falls within this position's purview. The review and editing of all publications, brochures, GWB documents, board/committee meeting minutes prior to publication or distribution.</p> <p>A critical skill in this role is knowledge in following State Purchasing protocol and preparing appropriate documentation along with having strong communication skills with vendors.</p> <p>Developing strong working relationships is critical to working with the RIDLT Comms department along with other internal and external agencies, to update constant contact notifications at a regular cadence for the GWB and tracking of registrant responses.</p> <p>This position is responsible for all FA270 requests for subscriptions, office supplies, MPA orders, printing services, trainings, booth or other space rentals, etc. for the GWB.</p> <p>Knowledge of the Direct Travel system.</p> <p>Knowledge of processing GWB staff weeklies and monthlies.</p> <p>Monitoring the email inboxes and other program and hiring support for the GWB.</p> <p>Supervision of a Chief Implementation Aide and/or other personnel as needed.</p> <p>Other duties as needed.</p> <p>For information regarding the benefits available to State of Rhode Island employees, please visit the Office of Employee Benefits' website at http://www.employeebenefits.ri.gov/.</p> <p>Also, be advised that a new provision in RI General Law 35-6-1 was enacted requiring direct deposit for all employees. Specific to new hires, the law requires that all employees hired after September 30, 2014 participate in direct deposit. Accordingly, any employee hired after this date will be required to participate in the direct deposit system. At the time the employee is hired, the employee shall identify a financial institution that will serve as a personal depository agency for the employee.</p> <p>Employer State of Rhode Island</p> <p>Address One Capitol Hill</p> <p>Providence, Rhode Island, 02908</p> <p>Website http://www.apply.ri.gov</p>