<p>Generalist - Finance JobID: 2758</p> <p>Position Type:</p> <p>Secretarial/Clerical/Secretary/Office Support - 12-Months</p> <p>Date Posted:</p> <p>3/2/2026</p> <p>Location:</p> <p>District Administration Center</p> <p>Date Available:</p> <p>ASAP</p> <p>&nbsp&nbspAdditional Information: Show/Hide</p> <p>Location: District Administration Center</p> <p>Reports To: Scott Sawyer, Associate Superintendent of Finance & Grants</p> <p>Deadline: First consideration to applicants who apply by March 17th - position open until filled</p> <p>Wage Range: $21.82 to $26.22 - based on experience</p> <p>SUMMARY: The Finance Generalist is responsible for a wide range of municipal finance activities, providing critical cross-functional support for payroll, accounts payable, and general district finance operations. This role requires a highly organized, detail-oriented individual capable of managing multiple projects and shifting priorities to meet strict deadlines. The Finance Generalist serves as a key administrative resource, ensuring continuity of operations during staff absences and acting as a trainer for district-wide finance processes.</p> <p>ESSENTIAL DUTIES AND RESPONSIBILITIES: Other duties may be assigned.</p> <p>Payroll</p> <ul> <li>Absence Coverage: Serve as the primary backup for payroll processing, ensuring accurate and timely execution during staff absences and high-volume times. </li><li>System Reconciliation: Perform regular substitute and absence reconciliations (Red Rover). Reconciliation and payment of contracted employment billing (Edustaff) </li><li>Compliance & Reporting: Manage Office of Retirement Services (ORS) reconciliations; reconcile ORS payments, UAAL payments, and handle ORS reporting overflow during peak times. </li><li>Leave Administration: Manage compensated absences, including time-off allocations, rolls, and prorations. </li></ul> <p>Accounts Payable & Procurement</p> <ul> <li>AP Operations: Serve as the primary backup for accounts payable processing during absences and high-volume times. </li><li>P-Card Oversight: Lead the management and oversight of the district's P-Card program. </li><li>Vendor & Software Support: Manage vendor profiles within the Qmlativ (Q) finance software and oversee the delivery of purchase orders to various departments and buildings. </li><li>Clerical Support: Assist in the preparation of Requests for Proposals (RFPs), including bidding processes and proper posting. </li></ul> <p>General Finance & Operations</p> <ul> <li>Cash Flow & Investment Management: Monitor and manage district cash flow to ensure optimal liquidity for ongoing payroll and accounts payable obligations ; assist in operational borrowing processes and ensure district resources are invested in compliance with Board policy while remaining accessible for operational needs. </li><li>Grant Support: Provide backup support for grant reconciliation, compliance, and reporting. </li><li>Asset & Risk Management: Manage fleet and fixed asset records, and submit property/casualty insurance reports to appropriate entities. </li><li>Records Management: Serve as the "Contract Librarian" and oversee general district records management and data entry, including creating new accounts in Qmlativ. </li><li>Workflow Leadership: Act as the lead for workflow management software (currently Frevvo). </li><li>Logistics: Maintain district paper inventory. </li></ul> <p>Training & Collaboration</p> <ul> <li>Subject Matter Expert: Serve as the district trainer for finance processes for building secretaries and administrators: first line of support for Finance Software activity and processes. </li><li>Collaboration: Work in a collaborative fashion with building principals, staff, and other district departments. </li><li>Communication: Communicate effectively and diplomatically with students, staff, and the community. </li></ul> <p>SUPERVISORY RESPONSIBILITIES: None</p> <p>QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</p> <p>EDUCATION and/or EXPERIENCE:</p> <p>High school diploma or general education degree (GED) with 2-3 years of related experience and/or training. Associate's Degree in Business/Accounting/etc. preferred. Possession or ability to obtain a Michigan School Business Officials (MSBO) Business Office Specialist certification within two years of hire.</p> <p>LANGUAGE SKILL:</p> <p>Ability to read and interpret documents and procedure manuals. Ability to write routine reports, correspondence, and create how-to manuals. Ability to speak effectively with parents, staff, and students. Demonstrated effective phone etiquette.</p> <p>MATHEMATICAL SKILLS:</p> <p>Ability to perform basic math computations including rates, ratios, and percents using whole numbers, common fractions, and decimals.</p> <p>REASONING ABILITY:</p> <p>Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations. Demonstrated ability to use good judgment in decision-making.</p>