<p>Summary</p> <p>AC Transit is looking for a qualified Senior Administrative Assistant to assist the Regulatory Programs Department.Under general supervision, this position, coordinates complex administrative and clerical functions and activities for an assigned work-unit or department, as well as a wide variety of responsible office support and clerical duties.</p> <p>This is an excellent opportunity to work for the largest bus agency in California, make a difference in our local community, and promote AC Transit as a great employer of the East Bay.In addition to working with some of the best in the business, AC Transit also has an excellent benefits package that includes pension, medical, dental and vision coverage, flexible spending, and 457 savings plan.</p> <p>Representative Functions</p> <ul> <li>Serves as the primary administrative support person to a work-unit or department by performing a wide variety of confidential office clerical and administrative functions. </li><li>Maintains lead responsibility for major administrative and clerical functions, and projects of limited scope. </li><li>Screens calls, greets visitors, and provides information in response to inquiries from the public and District staff; and refers to other District staff where appropriate. </li><li>Uses standard office software to process letters, reports, memoranda and other documents, including contracts, proposals, technical documents, statistical reports, presentations, special forms, and charts. Applies proper business English grammar, syntax, and spelling; and proofreads for accuracy, format, correct form, and content. </li><li>Responds to inquiries from District personnel across departments, as instructed; conducts research of files and records; and provides data and information on request to authorized personnel. </li><li>Initiates, maintains, monitors, and audits work unit or department files and logs, including timekeeping, payroll, and other confidential employee records and related documents. </li><li>Responds to inquiries from District personnel in all departments, as required. </li><li>Maintains appointment schedules and calendars for unit or department staff. </li><li>Independently responds to letters and general correspondence. </li><li>Assist in preparing policies, procedures, operating manuals, written material, budgets, forms, charts and/or other documents. </li><li>Orders supplies, equipment, and services; and performs accounting functions related to accounts, such as payables and receivables. Provides analysis and input to the assigned supervisor(s) regarding department or work-unit expenditures, and participates in the administration of the budget. </li><li>May take and prepare meeting minutes; follows up on deadlines; and performs other monitoring functions to ensure timely completion of work. </li><li>May exercise functional supervision over assigned subordinate clerical/administrative personnel, and may be assigned to perform the duties of equal level or subordinate clerical personnel when such personnel are absent; on a temporary basis. </li><li>Performs other routine clerical functions, such as filing, and distributing mail. </li></ul> <p>Desirable Skills:</p> <ul> <li>Superior level experience with Peoplesoft, SharePoint, Legistar, Bonfire, and Microsoft Suite </li><li>Experience creating tracking matrices, activities scheduling, intra and inter office coordination, PowerPoint decks, filing, retrieving, and archiving documents and correspondence, and process improvements </li><li>Strong writing and speaking communication skills </li><li>Personal Growth and professional development mindset </li><li>Certificates of training </li><li>Professional Affiliations </li></ul> <p>Minimum Qualifications</p> <p>Education/Training: Equivalent to completion of the 12th grade, supplemented by course work or training in modern office practices and computer software programs.</p> <p>Experience: Equivalent to at least five (5) years of responsible office support and clerical experience. Depending on the specific assignment, may be required to type accurately on a keyboard at the rate of 50 net words per minute.</p> <p>Additional Information</p> <p>Physical Requirements:Must maintain the physical condition necessary to perform tasks in an office setting and operate computers, keyboards, and other peripheral equipment; and occasionally lift objects weighing 25 lbs or less.</p> <p>THIS POSITION IS A UNION POSITION, REPRESENTED BY AFSCME</p> <p>The Selection Process:The Human Resources department must receive a completed online application by the filling date. If this recruitment is "Continuous," it may be closed at any time without notice. Applications will be screened for job related qualifications, and those candidates who best meeting the qualifications listed on this Job Announcement will be invited to participate in an examination process that may include written, oral and/or performance segments. Current District employees must have satisfactory attendance and performance records. Finalists will be placed on an Eligibility List. When filling vacancies, the Human Resources Department will refer the top candidates to the hiring department for final screening and recommendation.</p> <p>Benefits:The transit professionals who call AC Transit home represent the rich cultural diversity of the Bay Area. For more than 60 years, we have been an equal opportunity employer honoring religion, ethnic background, national origin, gender, gender expression, genetic information, disabilities, age, and veteran status. We are not only an inclusive employer but also offer a comprehensive benefits package rooted in choice, flexibility, and affordability. Most Benefits are effective the first of the month following your hire date. Employees and eligible dependents have access to the following benefits*:</p> <ul> <li>Medical - Choice of two Health Maintenance Organizations (HMOs): Kaiser Permanente and Health Net. $10.00 office visit co-pays; $5.00 - $35.00 prescription co-pays. </li><li>Dental - MetLife Preferred Provider Organization (PPO) $50 annual deductible per person/$150 per family; $3,000 per person annual maximum; preventative care covered at 100%; basic and major care covered at 90%; $4,000 lifetime maximum orthodontia covered at 50%. </li><li>Vision - Vision Service Plan - $10.00 copay; eligible for an exam, lenses, frames or contact lenses every 12 months - based on the last date of service. $200 frame allowance or $120 allowance for contact lenses. </li><li>Employer paid Basic Life Insurance </li><li>Employee paid Voluntary Term Life Insurance </li><li>Employee Assistance Program (EAP) </li><li>Flexible Spending Accounts (FSA) for Health Care, Dependent Care, Parking, Transit </li><li>AC Transit contributes up to $50.00/month towards an employee's FSA Transit costs </li><li>Free AC Transit Bus Pass </li><li>Federal Credit Union </li><li>Vacation and Sick Leave or Personal Time Off </li><li>Ten (10) paid holidays; 2 paid floating holidays; 1 paid birthday holiday </li><li>Tuition Reimbursement - up to $2500 per fiscal year on approved courses </li><li>Wellness Program </li><li>AC Transit benefits are negotiated and subject to change based on collective bargaining agreements. </li></ul> <p>Pension:All AC Transit employees participate in a lifetime defined benefit pension. All employees hired on or after January 1, 2020, may be in the District's Tier II pension plan covered by the Public Employees' Pension Reform Act of 2013 (PEPRA). As such, he/she may be required to contribute a small portion of annual income towards the cost of his/hers District pension.</p> <p>ADA Compliant and Drug Free Workplace:The Human Resources Department will make reasonable efforts in the recruitment/examination process to accommodate applicants with disabilities. If you have a need for an accommodation, please call Human Resources at (510) 891-4783.</p> <p>The Alameda Contra Costa Transit District has established the goal of a 100 percent drug and alcohol-free workplace. Applicants will be required to undergo drug and alcohol testing prior to employment and those in safety sensitive positions will be subject to further drug and alcohol testing through their period of employment, including random drug and alcohol testing.</p> <p>In accordance with federal requirements, all job applicants selected for appointments in a safety sensitive position are subject to pre-employment drug and alcohol testing. A final job applicant will be tested for five prohibited drugs: Cocaine, PCP, Amphetamines, Marijuana and Opiates. During employment, employees holding safety sensitive positions are subject to random, reasonable suspicion, post-accident, return-to-duty, and follow-up drug and alcohol testing. Additionally, in the event of an absence of more than 90 days from a safety sensitive position, pre-employment drug testing will be performed.Equal Opportunity Employer</p>