<p>Class Definition</p> <p>GENERAL STATEMENT OF DUTIES: To assist a high-level state official by performing the most complex administrative and supportive tasks involved in the implementation and administration of major projects and programs whose effects encompass all departments and agencies of state government; and to do related work as required.</p> <p>SUPERVISION RECEIVED: Works under the general direction of a high-level state official from whom work assignments are received; work is reviewed usually upon completion for performance of assignments as directed.</p> <p>SUPERVISION EXERCISED: Supervises clerical and other supportive staff assigned to assist.</p> <p>Illustrative Examples of Work Performed</p> <ul> <li> <p>To assist a high-level state official by performing the most complex administrative and supportive tasks involved in the implementation and administration of major projects and programs whose effects encompass all departments and agencies of state government.</p> </li><li> <p>To oversee the official agency files and records and to ensure their accuracy and are kept current.</p> </li><li> <p>To study and analyze operational procedures and prepare detailed and comprehensive reports of findings and recommendations.</p> </li><li> <p>To perform as required, varied public relations related duties such as preparing news releases and writing and delivering speeches.</p> </li><li> <p>To assist a superior by performing administrative tasks and research in the overall agency operation.</p> </li><li> <p>To coordinate the flow of work among the various units within the agency.</p> </li><li> <p>To respond to inquiries and to direct them to proper location for response when necessary.</p> </li><li> <p>To attend conferences and meetings on behalf of superior and prepare reports thereon.</p> </li><li> <p>To do related work as required.</p> </li></ul> <p>Required Qualifications for Appointment</p> <p>KNOWLEDGES, SKILLS AND CAPACITIES: A thorough knowledge of the principles and practices of public administration; a thorough knowledge of the principles and practices of modern office management, and the ability to apply such principles and practices; the ability to establish and maintain effective working relations with personnel; a thorough knowledge of the principles and practices of effective implementation procedures for policies and procedures; the ability to prepare accurate and concise written reports; and related capacities and abilities.</p> <p>EDUCATION AND EXPERIENCE:</p> <p>Education: Such as may have been gained through successful completion of at least two years of academic study in an accredited institution of higher education; and</p> <p>Experience: Such as may have been gained through considerable employment in a supervisory position in state government assisting a high-level state official performing complex administrative and supportive tasks involved in the implementation and administration of major projects and programs that had effect on all departments or agencies.</p> <p>Or, any combination of education and experience that shall be substantially equivalent to the above education and experience.</p> <p>Supplemental Information</p> <p>This role will serve as the Executive Assistant to the Secretary of Housing.</p> <p>Responsibilities include but are not limited to:</p> <ul> <li>Efficiently managing and prioritizing the Secretary's calendar and appointments </li><li>Drafting and editing documents, including emails, memos, reports, and presentations. </li><li>Screening and prioritizing incoming communications, ensuring timely responses and appropriate next steps. </li><li>Coordinating and organizing meetings and events, including logistics and materials preparation </li><li>Supporting senior team with administrative tasks, including but not limited to scheduling meetings, preparing materials, and document filing </li><li>Supporting office management activities </li><li>Other duties as assigned </li></ul> <p>The Executive Assistant should demonstrate exceptional organizational skills, high attention to detail, commitment to follow-through, and be flexible and adaptable to changing needs.</p> <p>For information regarding the benefits available to State of Rhode Island employees, please visit the Office of Employee Benefits' website at http://www.employeebenefits.ri.gov/.</p> <p>Also, be advised that a new provision in RI General Law 35-6-1 was enacted requiring direct deposit for all employees. Specific to new hires, the law requires that all employees hired after September 30, 2014 participate in direct deposit. Accordingly, any employee hired after this date will be required to participate in the direct deposit system. At the time the employee is hired, the employee shall identify a financial institution that will serve as a personal depository agency for the employee.</p> <p>Employer State of Rhode Island</p> <p>Address One Capitol Hill</p> <p>Providence, Rhode Island, 02908</p> <p>Website http://www.apply.ri.gov</p>