<p>Posting Summary</p> <p>Logo Posting Number STA00671PO25 Job Family Administrative Support Job Function Records Management USC Market Title Records Manager Link to USC Market Title https://uscjobs.sc.edu/titles/131947 Job Level P2 - Professional Business Title (Internal Title) Records Manager Campus Columbia Work County Richland College/Division College of Engineering and Computing Department CEC College of Engineering and Computing State Pay Band 6 Approved Starting Salary $49,396 Advertised Salary Range $49,396 - Salary commensurate with qualifications. Location of Vacancy Swearingen Engineering Center Part/Full Time Full Time Hours per Week 37.5 Work Schedule</p> <p>8:30 a.m. to 5:00 p.m. Monday through Friday</p> <p>Schedule may be modified to meet the needs of the department.</p> <p>Basis 12 months Job Search Category Administrative</p> <p>About USC</p> <p>About University of South Carolina</p> <p>From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor's degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service - helping to build healthier, more educated communities in South Carolina and beyond.</p> <p>Benefits for FTE Positions</p> <p>The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.</p> <p>Position Description</p> <p>Advertised Job Summary</p> <p>This position is responsible for providing comprehensive records management for students and student advising staff in the Molinaroli College of Engineering and Computing. This role encompasses management, verification and documentation of student exceptions from pre-enrollment through graduation for approximately 3,900 undergraduate students. This position also initiates and documents course-specific exception approvals to inform consistent application to advising.</p> <p>Job Related Minimum Required Education and Experience</p> <p>Requires a bachelor's degree in a job related field and 2 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.</p> <p>Required Certification, Licensure/Other Credentials Preferred Qualifications Knowledge/Skills/Abilities</p> <ul> <li>Keen attention to detail, strong communication skills, ability to manage multiple competing priorities, previous experience with record management (particularly within a higher education setting), and proficiency in Microsoft Office suite and record management software (e.g. DegreeWorks). </li></ul> <p>Job Duties</p> <p>Job Duty</p> <p>Petitions Management. Implement administrative policies and procedures for the consistent processing of specific approved petitions resulting in course and curriculum exceptions. Receive and review college and department-level course substitution approvals. Process DegreeWorks exceptions to support approved exceptions by college or department-level forms. Add approved petition documentation to student record. Receive and review department-level pre-requisite override approvals, execute Self-Service transactions for overrides, communicate completion with student and document approved petition in student record. Assist Assistant Dean with other petition override transactions (e.g. Field of Study and Capacity) as needed once approved.</p> <p>Essential Function Yes Percentage of Time 30 Job Duty</p> <p>Student Records Management and Graduation Support. Manage processes to ensure complete and accurate academic records for current and former students are maintained. Perform DegreeWorks exceptions and transactions to ensure degree requirement accuracy and documentation of approval. Assist with CPOS and Veterans DegreeWorks reviews and adjustments. Reconcile DegreeWorks exceptions and student records during degree candidacy process.</p> <p>Essential Function Yes Percentage of Time 30 Job Duty</p> <p>Course Exceptions Management.Initiate and document course-specific exception approvals to provide information for consistent advising. Annually review approved curriculum changes which require exception updates. Manage implementation of course substitution review in context of APPS changes and direct necessary student record updates, including DegreeWorks scribing, standard sub updates, etc. In addition, continually compile current information relevant to course transfer and substitutions necessary for accurate advising. Maintain spreadsheets of information of: student-specific pre-admission transfer reviews, Education Abroad approvals and course-specific Standard Course Substitutions and Joint Services Transcript (JST) reviews. Inform advisors and other stakeholders of updates.</p> <p>Essential Function Yes Percentage of Time 20 Job Duty</p> <p>Academic Services. Manage pre-graduation senior check degree audits, including evaluation, resolution of discrepancies, communication with students and maintenance of student records. Document senior checks in DegreeWorks. Coordinate with the Assistant Dean for resolution and approval of exceptions to academic requirements. Complete requested forms and letters of verification based on degree audit information (e.g. SAP, international sponsor letters and visa documentation). Assist with semester reviews/pre-reqs not met outreach. Maintain knowledge of 25Live and TES to serve as backup for course scheduling and transfer reviews functions. Assist with other Student Services functions as needed and perform other duties as assigned.</p> <p>Essential Function Yes Percentage of Time 20</p> <p>Position Attributes</p> <p>Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.</p> <p>Safety Sensitive or Security Sensitive No Hazardous weather category Non-Essential</p> <p>Posting Detail Information</p> <p>Number of Vacancies 1 Desired Start Date Job Open Date 08/14/2025 Job Close Date 09/15/2025 Open Until Filled No Special Instructions to Applicant</p> <p>Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.</p> <p>We are only accepting applications submitted bySeptember 15, 2025.</p> <p>Quicklink for Posting https://uscjobs.sc.edu/postings/193371 EEO Statement</p> <p>The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.</p> <p>Supplemental Questions</p> <p>Required fields are indicated with an asterisk (*).</p> <ul> <li> <ul> <li>Do you have at least a bachelor's degree in a job related field and 2 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience? </li></ul> </li><li>Yes </li><li>No </li></ul> <p>Applicant Documents</p> <p>Required Documents</p> <ul> <li>Cover Letter </li><li>Resume </li><li>List of References and Contact Information </li></ul> <p>Optional Documents</p>