<p>COMPANY INFORMATION</p> <p>Delta Dental of Minnesota is proud to be the largest regional provider of dental benefits, serving over 7,000 Minnesota and North Dakota-based purchasing groups and 4.5 million members nationwide. We aim to provide a work environment that engages each individual while encouraging growth and professional development. We are proud to be named a Top Workplace employer for several years and take pride in our team members for building this reputation.</p> <p>GENERAL SUMMARY</p> <p>The purpose of this position is to perform a wide variety of highly responsible, confidential, and multifaceted administrative duties for the Stratacor Executive Vice President and Chief Financial Officer (CFO), who also serves as the President of the Dental Insurance Companies. In addition to the support of the Executive, this position supports the planning and coordination of all Board and Committee meetings and events throughout the year.</p> <p>This position will be with Stratacor, an affiliate of Delta Dental of Minnesota.</p> <p>ESSENTIAL FUNCTIONS</p> <ul> <li>Understand the complexities of the Companies business matters in order to relay messages within the proper context. </li><li>Execute a variety of routine and complex administrative duties in support of the day-to-day operations. </li><li>Handle and update spreadsheets, financial reports and other ad hoc documents or reports as required for the Insurance team. </li><li>Manage and maintain calendar by remaining flexible to multiple changes. </li><li>Gather information and prepare correspondence as requested (i.e. draft letters, emails, proof correspondences). </li><li>Maintain files, records, and databases. </li><li>Manage responsibilities related or organizing meetings. Assists in the preparation of highly confidential materials and presentations. Other duties may include, but are not limited to, set-up and clean-up of meeting rooms and arrangements for meals/catering. </li><li>Interface with team members, executives, board members, customers, vendors, dentists and the public. Maintain confidentiality and use discretion and tact; answering questions and meeting requests directed to the executive. </li><li>Coordinate travel accommodations and itineraries - U.S. and international (flight, hotel, transportation, etc.). Update travel arrangements which may require working after business hours and/or on weekends for logistical support. </li><li>Prepares expense reports for approval for various management team members on a monthly basis. Ensure proper documentation and timely submission of all expenses and invoices utilizing the company's expense reporting system. Complete timely submission of company hours reported in the company's time management system. </li><li>Collaborate with other administrative support team members. </li></ul> <p>Additional duties related to the Board of Directors may include, but are not limited to:</p> <ul> <li>Notify Board Members of meetings via email and calendar invitation. </li><li>Responsible for taking minutes at all Board-related meetings, reviews them with the General Counsel and transcribes them in accordance with auditor requirements. </li><li>Responsible for preparing agenda drafts for all Board and Committee meetings; reviews them with the CEO and the General Counsel and/or Chief Financial Officer; and distributes materials prior to the meetings. </li><li>Coordinate the gathering of meeting materials; and post meeting review materials onto BoardEffect one calendar week before the event. </li><li>Responsible for drafting the presentation slides for all Board and Committee meetings. </li><li>Coordinate all board meeting and event arrangements in partnership with the Initiative and Events team to ensure event's successful finish. </li><li>Act as a liaison with Board members, both in verbal and written communication, as requested by the Chairs of the Board and the CEO. </li><li>Retain a record of all Board proceedings on behalf of the organization. </li><li>Maintain complete confidentiality in all Board matters. </li><li>Other duties as assigned. </li></ul> <p>This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the team member. Duties, responsibilities and activities may change or be assigned at any time with or without notice.</p> <p>KNOWLEDGE, SKILLS AND ABILITIES</p> <p>Required:</p> <ul> <li>Strong written and oral communication skills. </li><li>Well-developed organizational and effective communication, and problem-solving skills. </li><li>Excellent organizational and time management skills. </li><li>Ability to plan, organize and prioritize workload and carry out multiple, complex projects with attention to detail. </li><li>Strong interpersonal skills. Ability to act professionally with others; ability to work with a wide variety of personalities and people while being perceptive and sensitive to the needs of others. </li><li>Excellent computer/word processing and PowerPoint skills necessary to produce high-quality work that is consistently thorough, professional, and accurate. </li><li>Proven ability to maintain complete confidentiality. </li><li>Ability to function in a fast-paced environment with continual pressure of deadlines and multiple demands. </li><li>Ability to anticipate needs and resolve issues before they arise. </li><li>Demonstrates willingness and flexibility as duties are assigned (i.e. calendar changes, projects) </li></ul> <p>EDUCATION AND EXPERIENCE</p> <p>Required:</p> <ul> <li>Five (5) years of experience as an Executive Assistant, providing support at the executive level </li><li>Registered as a Notary; or willing to complete Notary process within the first thirty (30) days of employment </li><li>Experience planning and coordinating Board and Committee meetings </li></ul> <p>Preferred:</p> <ul> <li>Bachelor's degree in communication </li><li>Experience taking meeting minutes and transcribing for approval </li><li>Three (3) years of Board planning experience </li></ul> <p>WORK ENVIRONMENT/PHYSICAL DEMANDS</p> <ul> <li>Travel Requirements: None </li><li>Weight Lifting Requirements: up to 20 lbs. </li><li>Sedentary Work: Prolonged periods of time sitting at a workstation while working at a computer </li></ul> <p>RELATIONSHIPS</p> <ul> <li>Reports To: Stratacor Executive Vice President and CFO who also serves as the President of the Dental Insurance Companies </li><li>Directly Manages: None </li><li>Internal Relationships: Executives, leadership, executive support team and all team members </li><li>External Relationships: External executives, Board of Directors members, dentists, auditors, Board consultants, and various other external vendors </li></ul> <p>BENEFITS & COMPENSATION</p> <p>Benefits for this position include medical, dental, vision, and life insurance; disability coverage, flexible spending plans, a 401(k) plan, Paid Time Off (PTO) and Holidays. Visit https://www.deltadentalmn.org/employee-benefit-packages for more information.</p> <p>The starting salary range for this position is between $29.00 and $36.00 per hour. Salary offers will typically be made in the listed range. The Company takes into consideration a candidate's education, training, and experience, as well as the position's work location, expected quality and quantity of work, required travel (if any), external market and internal value, including merit process and internal pay alignment when determining the salary for potential new team member's. In compliance with state and federal regulations, a potential new team member's salary history will not be used in compensation decisions.</p> <p>EQUAL EMPLOYMENT OPPORTUNITY (EEO) STATEMENT</p> <p>Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities</p> <p>The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)</p>