<p>Staff Operations Manager</p> <p>BELA Charter School</p> <p>Brooklyn Emerging Leaders Academy Charter School (BELA), a new all-girls high school located in Bedford Stuyvesant, Brooklyn, focused on SISTERHOOD, SCHOLARSHIP, STRENGTH and SERVICE is deeply committed to a 100% of our students completing college. Founded on the belief that academic and life preparation is equally as important; each BELA young woman will embark on her own personal and intellectual journey. Students will empower and uplift, while respectfully questioning norms to develop their own identities within their rich cultures and communities. This unique learning environment is designed for educators who are intrigued and motivated by the potential that exist within each of our Bedford Stuyvesant young women and thrives in a startup atmosphere where outcomes are clearly defined, but allows for creativity and risk taking as we define the process to meeting our goals as a school community.</p> <p>The Role</p> <p>The Operations Coordinator (Staff) ensures the school office effectively serves and supports students, parents, school staff, and the Bedford Stuyvesant community. Reporting to theChief Operating Officer, this role is responsible for overall school operations including receptions oversight, inventory control, and facilities management.</p> <p>The position is a full-time, 12 month position with a start date of early July 2025.</p> <p>Teachers and Staff members at BELA will:</p> <ul> <li> <p>Create inspiring, challenging, and effective teaching learning experiences for all of our students</p> </li><li> <p>Collaborate with fellow teachers, students and school leadership to build the school from the ground up</p> </li><li> <p>Share in the leadership of the school by taking on essential roles in addition to teaching</p> </li><li> <p>Be committed to serving all students, including Students with Disabilities and English Language Learners, in the context of the regular education classroom using a variety of inclusion models</p> </li><li> <p>Become part of a strong and supportive professional learning community</p> </li><li> <p>Enjoy and thrive in the lively and diverse world of urban adolescent young women while striving to create a model of public education that serves them well.</p> </li><li> <p>Design, facilitate and participate in experiences and conversations that relate to race, gender, class, and sexual identity in ways that empower students and foster community</p> </li></ul> <p>Primary Responsibilities:</p> <p>Human Resources</p> <ul> <li> <p>Finalize and record letters of hire after approval from the Head of School, Board personnel actions, and compliance</p> </li><li> <p>Track mandated staff trainings (Child Abuse, Workplace Violence, etc.)</p> </li><li> <p>Track and document staff professional learnings</p> </li><li> <p>Collect and keep all human resource documents</p> </li><li> <p>Support in orienting and preparing employee transitions</p> </li><li> <p>Issue employee keys, equipment, network account/passwords, etc. according to procedure</p> </li><li> <p>Document school operations processes and procedures and ensures that staff are trained to perform these activities</p> </li><li> <p>Provide reporting for compliance, including Titles I-V, teacher certification and fingerprinting, school meals, safety, fire drills, health</p> </li><li> <p>Manage NYC and state data collection systems including Galaxy, ATS, SESIS, Level 0, TEACH, etc.</p> </li><li> <p>Time + Attendance, PTO calendar, staff coverages</p> </li><li> <p>Employee performance and evaluation</p> </li><li> <p>Assign + communicate with the team staff coverages</p> </li></ul> <p>Facilities</p> <ul> <li> <p>Work with COO to coordinate space renovations, room changes, etc., organize and communicate to all staff, logistics for office and classroom moves, ordering new furniture, etc., and make certain that the facilities are kept clean, well maintained, and safe</p> </li><li> <p>Leads the team to ensure that the School Safety and Security Plan is implemented and that drills are conducted to ensure that all in the school are prepared for emergency situations.</p> </li></ul> <p>Student and Family Relations</p> <ul> <li> <p>Welcomes and attends school guests, prospective and current families</p> </li><li> <p>Upholds and maintains a positive, nurturing, achievement-oriented school culture</p> </li><li> <p>Builds relationships with families to keep them well-informed and support their needs</p> </li><li> <p>Participate in evening family events (including but not limited to, Student Led Conferences, Summer Programs.</p> </li></ul> <p>Student Recruitment Team Member</p> <ul> <li> <p>Support with designing and executing a marketing and operational student enrollment strategy that enables school to reach enrollment budget targets</p> </li><li> <p>Oversee marketing and communication campaigns for enrollment plans</p> </li><li> <p>Train seasonal recruitment staff in enrollment tactics and strategy</p> </li><li> <p>Support recruitment team enrollment initiatives and intervene when necessary to ensure success</p> </li></ul> <p>Office Operations Lead</p> <ul> <li> <p>Organizes, secures, and maintains a pristine office space and environment</p> </li><li> <p>Directs phone calls and guests warmly and professionally</p> </li><li> <p>Manages travel arrangements for field trips other student and school-wide events</p> </li><li> <p>Manages inventory and ordering, purchasing, receiving, and organizing materials</p> </li><li> <p>Supports all school-based communication systems</p> </li><li> <p>Manages the inventory of supplies in the welcome center</p> </li></ul> <p>Qualifications</p> <ul> <li> <p>Bachelor's degree or equivalent experience is required; Master's degree preferred</p> </li><li> <p>Bilingual and able to read, write and speak Spanish preferred</p> </li><li> <p>Prior school and/or administrative experience preferred</p> </li><li> <p>Excellent communication skills, both oral and written</p> </li><li> <p>Excellent organizational, planning and implementation skills</p> </li><li> <p>Ability to establish relationships and communicate effectively with multiple stakeholders;</p> </li><li> <p>Strong working knowledge of Automate the Schools (ATS) system</p> </li><li> <p>Strong working knowledge of Microsoft Excel and Word; Experience with Google Apps a plus</p> </li><li> <p>Experience with managing and entering data with at least 95% accuracy; familiarity with data management systems a plus</p> </li><li> <p>1-2 years of office management, administrative, or executive assistant experience</p> </li><li> <p>Energetic and flexible professional who doesn't mind wearing multiple hats</p> </li><li> <p>Able to work independently with little or no supervision</p> </li><li> <p>Excellent time management skills and ability to multi-task and prioritize work</p> </li><li> <p>Impeccable attention to detail and problem-solving skills</p> </li><li> <p>Demonstrated ability to make decisions thoughtfully and work well under pressure</p> </li></ul> <p>Benefits and Salary</p> <p>Salary for this position is competitive and depends on prior experience. In addition, a comprehensive benefits package is included.</p> <p>Anti-Discrimination Policy and Commitment to Diversity</p> <p>BELA seeks individuals of all religious, ethnic and racial backgrounds, sexual and gender identities to apply for this position. We are committed to maximizing the diversity of our organization, as we want to engage all those who can contribute to this effort. This job description reflects BELA's assignment of essential functions and qualifications of the role. Nothing in this herein restricts management's right to assign, reassign, or eliminate duties and responsibilities to this role at any time.</p>