<p>JobID: 210732104</p> <p>Category: Administrative Assistant</p> <p>JobSchedule: Full time</p> <p>Posted Date: 2026-04-29T20:30:42+00:00</p> <p>JobShift: Day</p> <p>Base Pay/Salary: Brooklyn,NY $41.11-$72.12</p> <p>Become an integral part of the Corporate and Firmwide Employee Communications team, where you will have the opportunity to work in a dynamic, fast-paced environment. This role offers a platform for professional growth and skill development, and each day will bring new challenges and opportunities. Join a team that values results, attention to detail, and a commitment to excellence.</p> <p>As a Senior Executive Administrative Assistant in Corporate and Firmwide Employee Communications, you will play a key role in ensuring the smooth operation of our team. You will represent the group with professionalism and discretion, interact with executive-level internal clients across multiple lines of business, and adapt procedures and processes to support the department's goals and activities.</p> <p>Job responsibilities</p> <ul> <li>Maintain complex and detailed calendars for multiple executives, including scheduling and prioritizing meetings across time zones </li><li>Screen incoming calls and correspondence, determining priority and handling information with discretion </li><li>Manage the coordination and logistics of internal meetings, including executive town halls and leadership forums </li><li>Arrange and coordinate complicated domestic and international travel, including itineraries and accommodations </li><li>Help plan and manage internal team events, offsites, and celebrations, including catering, venue selection, and transportation </li><li>Process invoices and T&E expense claims for team members, ensuring compliance with firm policies and timely processing </li><li>Assist with staff onboarding and offboarding, including equipment requests, system access, and orientation logistics </li><li>Produce high-quality emails, messages, and communications to individuals at all levels of the organization </li><li>Maintain department documents, including organizational charts, executive bios, and distribution lists </li><li>Proactively handle regular activities and anticipate needs, advising in advance of any issues or delays </li></ul> <p>Required qualifications, capabilities and skills</p> <ul> <li>At least five years of administrative experience </li><li>Advanced organizational skills and the ability to manage multiple priorities in a fast-paced environment </li><li>Discretion and sound judgment in handling confidential information and interactions with senior management </li><li>Strong interpersonal, written, and verbal communication skills </li><li>High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) </li><li>Excellent telephone etiquette and experience with complex calendar management </li></ul> <p>Preferred qualifications, capabilities, and skills</p> <ul> <li>Experience supporting at the Managing Director level (or equivalent) </li><li>Experience planning and managing large-scale internal events or executive communications forums </li></ul>