<p>REPORTS TO: Principal and Athletic Director SUPERVISED BY: Principal and Athletic Director</p> <p>JOB GOAL: To maintain all financial matters related to student activities in accordance with guidelines established by the School Committee and/or state regulations. To assist the Athletic Director in the operation of the athletic department. This position is an Athletic Secretary/School Treasurer position housed at the high school. This position will be 40% Treasurer and 60% Athletic Secretary. The work year is the regular school year plus the five (5) workdays immediately preceding the opening of school, five (5) workdays immediately following the school closing, and ten (10) workdays during July/August to be mutually agreed upon by the building principal and the Secretary.</p> <p>PERFORMANCE RESPONSIBILITIES: Treasurer role duties:</p> <p>All transactions involving the Student Activities Accounts, class treasuries, academic fees and performance ticket sales. Working in coordination with the Principal of the High School, the Director of Finance, all Department Heads, the Guidance Director and Athletic Director. Manage paperwork for current and new clubs and support advisors in financial transactions. Maintain accurate accounting and financial control systems for all student activity accounts. Maintain electronic financial management records and generate monthly reports. Make regular banking deposits. Contract Management. Vendor Relationship Management - to ensure vendors are paid in a timely manner. Maintains positive working relationships with all school personnel, students and parents. Maintains confidentiality on all matters.</p> <p>Secretary to the Athletic Director duties:</p> <p>Purchase order processing. Equipment inventory management and bid requests. Invoice management. Communication with school staff, vendors, coaches, and other members of the league athletics (including daily attendance reports to coaching staff). File and records management including team rosters, MIAA paperwork, etc. Game and Transportation scheduling. Event planning and organization. Online schedule entry and maintenance. Processing facilities requests for the use of OA indoor and outdoor facilities. Athletic certificate preparation, scheduling of mandated coaches training. Track electronically athletic event results and all student athlete's participation, registration status, and medical clearance. Responsible for all clerical tasks and any other duties that may be assigned/required by the Athletic Director.</p>