<p>Key Functions and Expected Performance:</p> <p>Financial Unit Management</p> <ul> <li>Reviews and approves financial transactions for the Department in Oracle, including procurement requisitions, travel and entertainment expense reports, procurement card expense reports, and intercompany transactions. </li><li>Maintains an extensive understanding of Vanderbilt's Oracle financial system; maintains an extensive understanding of the institution's chart of accounts and departmental use of optional segments and Project Portfolio Management (PPM) POET structure. </li><li>Maintains an extensive understanding of the university's expense and procurement policies. Establishes, communicates, and modifies departmental processes in response to changes or updates in policies and procedures. </li><li>Works with Administrative Officer to evaluate the appropriateness of expenditures. </li><li>Uses high attention to detail to ensure every component of a requisition or expense report is accurate prior to approval. </li><li>Participates in recurring meetings, trainings and round table discussions to allow opportunities for Financial Unit Managers across campus to learn from each other. </li></ul> <p>Department Budget & Finance</p> <ul> <li>Works with the Administrative Officer to maintain and monitor annual budget. </li><li>Provides faculty support for VU financial and expense tools. </li></ul> <p>Employee Management</p> <ul> <li>Hires and supervises the administrative specialist and handles annual performance evaluations. </li></ul> <p>Facilities Management</p> <ul> <li>Responsible for reporting issues with the building and following up on work orders to resolve those issues. </li><li>Makes arrangements for faculty office moves when needed. </li><li>Manages building digital directory. </li></ul> <p>Grant Management</p> <ul> <li>Assists A&S Grants Manager and Administrative Officer with departmental grant support. </li><li>Provides reports to Principal Investigators regarding sub-categories of expenses, as needed. </li></ul> <p>Other duties, as assigned.</p> <p>Supervisory Relationships:</p> <p>The position has supervisory responsibility over the Administrative Specialist position. This position reports administratively and functionally to the Administrative Officer.</p> <p>Education and Certifications:</p> <ul> <li>A Bachelor's degree from an accredited institution of higher education is necessary. </li></ul> <p>Experience and Skills:</p> <ul> <li>At least two years of directly related experience is necessary. </li><li>At least four years of directly related experience is highly preferred. </li><li>Strong interpersonal communication skills are necessary. </li><li>Ability to use judgement to make administrative and procedural decisions is necessary. </li><li>Ability to perform complex tasks and to prioritize multiple projects and competing deadlines is necessary. </li><li>Ability to analyze and solve problems in a timely manner is necessary. </li><li>Knowledge of grant policies and procedures is necessary. </li><li>Knowledge of human resources administration policies and procedures is necessary. </li><li>Knowledge of academic student policies, processes, and procedures is necessary. </li></ul>