<p>Essential Duties</p> <ol> <li>Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems. Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities. 2. Oversees, instructs, and coordinates activities of support staff. Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements. 3. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work. 4. Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences. Assembles and arranges for necessary items. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports. 5. Greets visitors. Answers and screens telephone calls. Assesses nature of business. Responds to requests for information and provides assistance. Screens and responds to mail. 6. Formats, keyboard, proofread, and edits correspondence, reports, manuscripts, grants, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures. Composes substantive correspondence and written material. 7. Coordinates travel arrangements. Schedules and coordinates meetings and appointments. Orders and maintains inventory of supplies. Takes minutes or dictation. Performs additional functions incidental to office activities. </li></ol> <p>Required Education and Experience</p> <p>Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education.</p> <p>Background Check Requirements</p> <p>All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.</p> <p>Position Focus:</p> <ul> <li>This is a hybrid position currently working three days on campus and two remote. Candidates must be able to work additional days on campus as needed in support of operational needs.* </li></ul> <p>This provides operational and administrative support to the faculty of the section of General Neurology and Memory Disorders for Yale School of Medicine. Serves as senior administrative assistant to the clinical chiefs, designated faculty and the Headache fellowship director. Assists the fellowship director in daily program management efforts such as: weekly conferences, CME coordination, disseminating evaluations and summary reports. Provides direct support to 2 Headache fellows including on and offboarding, clinic schedules, time off requests and other items as needed. Serves as liaison with faculty, staff members, fellows, guest lecturers, and YNHH's GME and House Staff office. Monitors expenditures for the faculty and reconciles financial statements. Compiles, synthesizes and manipulates data for the section. Summarizes findings and writes reports as needed. Composes correspondence and written material for the division. Coordinates travel arrangements. Schedules and coordinates meetings, appointments, symposia, retreats and lectures. Organizes and publishes section attending service schedule. Takes minutes for section division meetings. Orders and maintains an inventory of office supplies. Performs additional functions as needed to optimize office activities.</p> <p>Preferred Education, Experience and Skills:</p> <p>Experience coordinating Travel.</p> <p>Posting Disclaimer</p> <p>The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.</p>