<p>SECRETARIES - HIGH SCHOOL CENTRAL OFFICE</p> <p>QUALIFICATIONS:</p> <ol> <li> <p>High school diploma; secretarial training</p> </li><li> <p>Minimum experience in general or school office work as determined by the board</p> </li><li> <p>Knowledge of automated office equipment and excellent word processing and secretarial</p> </li></ol> <p>skills</p> <ol start="4"> <li> <p>Strong analytical, communication, and customer service skills</p> </li><li> <p>Required criminal history background check and proof of U.S. citizenship or legal</p> </li></ol> <p>resident alien status'</p> <ol start="6"> <li>Current residency in New Jersey, approved residency waiver or candidate agrees to </li></ol> <p>obtain residency within one year of employment</p> <p>REPORTS TO: Principal</p> <p>JOB GOAL: To provide secretarial services in an organized and professional manner.</p> <p>PERFORMANCE RESPONSIBILITIES:</p> <ol> <li> <p>Answers main phone for High School and maintains High School teachers' mailboxes.</p> </li><li> <p>Daily - receive, open, stamp and distribute mail and record appointments for</p> </li></ol> <p>appropriate administrator.</p> <ol start="3"> <li> <p>Maintains an accurate supply and inventory list.</p> </li><li> <p>Keeps all files for the school with relation to the appropriate administrator.</p> </li><li> <p>Establishes procedures for the timely distribution of newsletters, open house program,</p> </li></ol> <p>news releases, letters to parents, 3-month calendar of activities to parents.</p> <ol start="6"> <li>Preparation of correspondence for Parent Support Group; Principal's </li></ol> <p>and Superintendent's lists/honor roll certificates; student awards.</p> <ol start="7"> <li> <p>Prepares agenda for staff meetings, grade level class meetings, faculty meetings.</p> </li><li> <p>Types all letters, all reports, teacher and coaches observations and evaluations for the</p> </li></ol> <p>appropriate administrator; transcribe and type minutes from faculty meetings.</p> <p>Prepare all letters related to student attendance and discipline. Assist any other areas</p> <p>of need.</p> <ol start="9"> <li> <p>Disseminates telephone calls and/or messages therefrom to the appropriate individual.</p> </li><li> <p>Maintains a regular filing system.</p> </li><li> <p>Maintains confidentiality of appropriate records.</p> </li><li> <p>Corresponds by telephone and letter as directed by the appropriate administrator.</p> </li><li> <p>Maintains student attendance.</p> </li><li> <p>Coordinate substitute teachers' daily assignments/obtains coverage for teachers.</p> </li><li> <p>Chromebooks - receives broken chromebooks/maintains log/distributes loaners.</p> </li><li> <p>Inputs Emergency Form information into OnCourse.</p> </li><li> <p>Inputs budget for high school staff and teacher supplies.</p> </li><li> <p>Graduation: Order diploma covers, diplomas, plaques, medals, and trophies.</p> </li><li> <p>Graduation: Coordinate Invitations and staff participation.</p> </li><li> <p>Coordinates with Jostens regarding rings and orders of cap and gowns.</p> </li><li> <p>Updates brochures and booklets each year for events and graduation.</p> </li><li> <p>Maintains excellent customer service/communication with parents, students, staff,</p> </li></ol> <p>vendors, and deliveries.</p> <ol start="23"> <li> <p>Efficiently accomplishes all beginning of the year preparations.</p> </li><li> <p>Efficiently accomplishes all end of year preparation.</p> </li><li> <p>Performs all other tasks as required by appropriate administrator.</p> </li></ol> <p>TERMS OF EMPLOYMENT: 7/1-11/30</p> <p>SALARY: To be determined by the Board of Education.</p> <p>EVALUATION: Performance of this job will be evaluated annually in accordance with NJ State law and the provisions of the board's policy on evaluations.</p> <p>DELSEA HIGH SCHOOL DISTRICT IS AN EQUAL OPPORTUNITY EMPLOYER.</p> <p>The Delsea High School District does not discriminate in its employment practices, business action, and/or educational opportunities because of race, color, gender, national origin, ancestry, marital status, sexual orientation, or disability</p>