<p>The Procurement Specialist plays a key role in helping City departments obtain the goods and services they need through cost-effective, transparent, and competitive purchasing processes. This position involves specialized work of considerable difficulty, requiring strong independent judgment, attention to detail, and expertise in public procurement.</p> <p>The Procurement Specialist partners closely with departments across the City, ensuring each purchasing action meets legal requirements, aligns with policy, and delivers the best value to our community.</p> <p>Essential Job Duties</p> <ul> <li>Provide respectful, professional, and positive service in all interactions with co-workers, internal and external customers, community members, and the general public. </li><li>Maintain a positive and productive work environment while ensuring compliance with City, Department, and Division policies, procedures, goals, and objectives. </li><li>Collaborate with departments to develop proper specifications, scope of work, and descriptions for needed commodities or services; determine appropriate solicitation methods and timelines to maximize value. </li><li>Prepare solicitation documents, including Invitations for Bid, Requests for Quotation, Requests for Proposal, Requests for Qualifications, and contracts with standard and specialized terms and conditions. </li><li>Manage procurement processes from project initiation through bidding, contract award, performance monitoring, and close-out; renew or rebid contracts approaching expiration. </li><li>Conduct solicitations, including hosting pre-bid meetings, serving as the point of contact for vendor inquiries, performing bid openings, and analyzing bid/proposal responses for compliance and accuracy. </li><li>Review departmental evaluations and recommendations to ensure alignment with Procurement policies. </li><li>Research legal requirements, regulatory guidelines, and procurement best practices; develop compliant plans and recommendations with guidance from the Procurement Manager. </li><li>Review vendor contracts and/or develop City contracts, ensuring inclusion of performance requirements, termination clauses, payment terms, insurance, bonding, prevailing wage provisions, and all necessary attachments. </li><li>Review and approve designated requisitions for policy compliance; process all Purchase Orders. Serve as backup to convert requisitions into purchase orders and distribute them accordingly. </li><li>Administer the Procurement Credit Card (ProCard) Program, including employee assistance and training. </li><li>Provide guidance and training to staff regarding Procurement Policy, procedures, ProCard use, and electronic requisition/purchase order processes. </li><li>Serve as backup for surplus property activities, including asset verification, approvals routing, online auctions, communication with end users, coordinating item pickup, and processing documentation. </li><li>Maintain City vehicle title records; obtain titles for newly purchased vehicles and renew all confidential license plates. </li><li>Assist with file management by scanning, routing, and filing documents; administering contracts post-award; tracking renewals; and seeking guidance on contractual issues. </li><li>Prepare recommendations on bids and contracts for the Procurement Manager. </li><li>Update report data and generate various reports as needed. </li><li>Recommend and implement process improvements to enhance departmental performance. </li><li>Perform all job duties safely and in compliance with City safety policies and procedures. </li></ul> <p>Why Join the City of Wentzville?</p> <p>The City of Wentzville is committed to being an employer of choice, offering prosperous and meaningful career opportunities and flexibility. The City offers excellent benefits, including health, vision, dental, employer-paid life insurance, long-term disability, a retirement pension, 13 paid holidays, five personal days, vacation time, sick time, tuition reimbursement, an employee assistance program, a discounted recreation center membership and much more.</p> <p>To see the full Job Description, Click Here</p> <p>This job posting will remain open until a sufficient number of qualified applicants are received.</p>