<p>Company Outline</p> <p>Job Role: Meeting and Events Specialist</p> <p>Location: Hybrid - Charlotte, North Carolina, USA</p> <p>Salary: $50,000 - $60,000</p> <p>Why do we want you?</p> <p>Are you a pro-active Meeting and Events Specialist looking take the logistical-ownership across a variety of events?</p> <p>We are looking for an experienced B2B events professional to join our dynamic team and manage our conferences and virtual events, taking full ownership of the logistics of these.</p> <p>If you're experienced in the world of B2B events and are passionate about delivering exceptional event experiences, apply today to play a key role in creating memorable and impactful events!</p> <p>Please note: To complete your application, you will be redirected to Wilmington plc's career site.</p> <p>At Wilmington plc, we celebrate individuality and are committed to fostering an inclusive workplace. As a Disability Confident employer, we shortlist all applicants who meet the essential role criteria and guarantee an interview for candidates with disabilities who meet these criteria. For reasonable adjustments or to apply under our interview guarantee scheme, please use the contact details provided once you have clicked "apply"!</p> <p>Job purpose, tasks and responsibilities</p> <p>Our Meetings & Events Specialist will be responsible for assisting in the planning and execution of meetings or special events. You'll be responsible for the oversight and coordination of the following key areas, ensuring all event-related activities are executed smoothly, on schedule, and in alignment with FRA's goals.</p> <p>Your responsibilities will include:</p> <ul> <li>Assisting in the planning and coordination of conference events, speaker coordination, and logistical arrangements. </li><li>Supporting the implementation of event technology solutions and tools to streamline registration, attendee engagement, and post-event evaluation processes. </li><li>Providing administrative support to the conference team, including scheduling meetings, collecting and maintaining speaker materials, preparing materials, and maintaining project documentation. </li><li>Managing speaker information in conference databases and ensures attendees have accurate, up-to-date information on speaker bios. </li><li>Serving as a primary point of contact for conference speakers and provide responsive, high-quality customer service. </li><li>Delivering approved banners and social media content to speakers to encourage promotion of the conference event/their conference session. </li><li>Assisting with onsite event logistics, including registration setup, speaker and attendee check-in, room setup, audiovisual support, and exhibitor coordination </li><li>Providing onsite support to speakers, sponsors, and exhibitors, addressing their needs and ensuring a positive experience throughout the event. </li><li>Handling onsite inquiries, troubleshoot issues, and resolve any concerns or emergencies that may arise during conference events. </li><li>Managing virtual events and virtual conferencing platforms. </li></ul> <p>Essential and desirable capabilities</p> <p>We always support colleagues to develop their skills but to be successful in this job you really do need to already be able to tick most of these boxes...</p> <p>To be successful in this role, you will also need to have/ be:</p> <ul> <li>Strong experience in an event operations or similar role. </li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and comfortable with tools like Eventbrite, Zoom, Salesforce, and project management systems. </li><li>Highly organized when prioritizing tasks to meet deadlines in a fast-paced environment. </li><li>The ability to work independently, stay focused and drive projects forward. </li><li>Adaptable to changes or last-minute needs and address these with professionalism and grace. </li><li>Collaborative to thrive in a team environment, building relationships across departments and with external partners. </li><li>Detail oriented to catch small, but important mistakes before they go public. </li><li>Diplomacy when navigating high-pressure or high-stakes situations with grace. </li><li>Resilience to keep energy high even when things don't go according to plan. </li><li>Curiosity to actively seek out trends, tools, and best practices in the events space. </li></ul> <p>We know it's not a skill, but the successful candidate must have permission to work in the role's location by the start of their employment.</p> <p>Before you go....</p> <p>What we'll give you</p> <p>When you join us, you'll be able to utilise hybrid working, and receive benefits that include a generous number of vacation days, 401K Pension and, Medical, Dental and Life Cover (if you work over 30 hours per week).</p> <p>About us</p> <p>Foundation Research Association (FRA) is part of Wilmington plc and is the preferred resource for professionals seeking cutting-edge information on the next wave of business opportunities in the areas of finance, law enforcement, government, legal and compliance. FRA produces more than 20 conferences annually, focused on sophisticated topics and ample networking opportunities for thousands of executives from mid- to senior-level and C-suite</p> <p>Find What You're Looking For</p> <p>We are ambitious and inclusive, filled with integrity and curiosity. We are Wilmington plc. Are you? Join us and achieve more within your career with mutual respect, support, and fair rewards.</p> <p>Click on "APPLY" today!</p> <p>The Legal Bit!</p> <p>The statements above are intended to describe the general nature and level of work performed by employees assigned to this role. Statements are not intended to be construed as an exhaustive list of all duties, responsibilities and skills required for this position.</p> <ul> <li>Please note that this role may remain advertised until an offer of employment has been made. </li></ul> <p>#LI-Hybrid</p>