<p>At Equity Residential, we're dedicated to creating thriving communities, and we invite you to be part of our team. Embracing values like Diversity, Sustainability, and Total Wellbeing, we foster a workplace culture of authenticity and collaboration.What You'll Be Doing:The candidate hired will coordinate the contract administration process for the Construction Services team, the Facilities Maintenance group, the Retail team, and Regional Managers. This role is responsible for coordinating and administering the full capital contract process to support construction, maintenance, and capital improvement projects. The candidate will prepare and manage contracts and change orders, maintain accurate electronic contract files, and ensure all project documentation, approvals, and supporting materials are complete and compliant with company policies. The position works closely with project managers, investment officers, contractors, and vendors to provide status updates, resolve discrepancies, and ensure insurance, payment, and contractual requirements are met. In addition, the role reviews invoices and payment requests for accuracy and compliance, supports timely vendor payments, assists with department training and administrative support, and helps maintain departmental procedures and documentation.ESSENTIAL FUNCTIONS: Contracts and Change Orders - 60% Prepares capital contracts based on PAR requirements, scope, and approved pricing. Retrieves required signatures and sends out notice to proceed. Administers the Capital Contract and maintains the electronic contract files, which includes but is not limited to, receiving, processing, logging and tracking all bids, Scope of Work, Change Orders etc., that are part of the capital contract process. Interacts with customers and contractors regarding insurance requirements, variances, and payment process, as well as to solve discrepancies. Maintains the capital contract files to provide appropriate parties with transparent project tracking Information. Handles Change Orders as needed, including assuring accuracy, obtaining appropriate approvals, and updating all tracking and filing systems. Provides regular status updates on the completion of contract and vendor requirements to assist the Investment Officers and Project Managers in the execution of their duties. Coordinates approval process of projects from appropriate authority and communicates approval back to all related parties. Reviews all approved capital requests for completeness and accuracy. Confirms all supporting documents for approved capital projects are attached to the project.Invoice and Review Processing - 30% Reviews payment requests and invoices in accordance with the Capital Expenditures Policies and Procedures Manual. Ensures accurate and timely payment of invoices to vendors, ensuring Lien Releases, Contractor Affidavits and Payment Application forms are accurate and in compliance.Special Projects and Training - 10% Assists with administrative support as needed. Assist in the maintenance of department manuals. Provides guidance to other divisional Administrative Assistants and project managers as needed. Performs other duties as necessary.Qualifications: Bachelor's degree required (Business, Finance, Accounting, or related field preferred) A minimum of three year of experience in contract administration, preferably within engineering or construction industries Familiarity with engineering and/or construction contracts (e.g., service agreements, vendor contracts, subcontractor agreements) Experience managing change orders and contract documentation Ability to negotiate routine contract amendments Background in accounting or finance with strong understanding of invoice processing and financial controlsSkills & Competencies: Strong administrative and organizational skills with high attention to detail Excellent communication and interpersonal skills Customer service-oriented mindset with the ability to build strong working relationships Proficiency in Microsoft Office Suite (especially Excel) and contract management systems Ability to manage multiple priorities and meet deadlines in a fast-paced environmentPreferred Qualifications: Experience working with capital projects or construction project environmentsThe Company may revise this job description from time to time as business needs require. It is not intended to be an exhaustive listing of all the functions of the job, nor limit the Company's right to assign other functions to an employee in this position. This job description does not constitute a written or implied contract of employment.Machines, Tools and Equipment, Software:Computer w/Internet and e-mail capabilities, telephone, facsimile, photocopier, vehicle. Knowledge of Microsoft Word and Excel preferred. Property management and/or accounting software.Other Requirements:As an Equity Residential team member, you represent Equity. While you are on the job, Equity Residential expects you to wear clothing and accessories that are appropriate in a professional business environment.We Care About Your Total Wellbeing: Physical Wellbeing: Medical, dental, and vision care Social Wellbeing: 9 paid holidays, annual vacation time, paid sick leave, new parent benefits Financial Wellbeing: 401(k) Retirement Savings Plan, Rent Discounts, Competitive Compensation Community Wellbeing: Paid Community Service Hours Career Wellbeing: Leadership Development Learn more about our Total Wellbeing program here.PHYSICAL AND VISUAL ACTIVITIES: Ability to hear and speak well enough to converse verbally over the phone and in-person (expressing or exchanging ideas by means of the spoken or written word). Ability to interpret, evaluate and communicate detailed written or verbal instructions to others accurately and easily. Able to see well enough to use the computer effectively and read written communications. Ability to lift, push, pull or carry up to 15 pounds for the dissemination of documents, supplies, materials, etc. to various locations throughout the office/facility. The above describe the physical and visual activities that are commonly associated with the performance of the essential functions of this job. Commonly associated is not intended to mean always or only. Reasonable accommodation will be provided as required by law to enable otherwise qualified employees with a known disability to perform the essential functions of the job.Working Environment: Office environment. The incumbent must be able to work Monday through Friday, eight hours per day, to support the company's business needs.#LI-WM1#EquityResidential #LifeatEquityResidential #AugustaGeorgia #Contracts #Construction #ContractAdministrator #Accounting #Finance</p>