<p>Department</p> <p>Procurement Services</p> <p>Responsibilities</p> <p>This position includes day to day management of the electronic supplier file for the campus wide Supplier entry. Maintain and file Certificate of Insurance Forms. Help Desk and office recordkeeping. Performs a variety of administrative/clerical duties in support of Procurement Services functional duties.</p> <ul> <li>Manage the Supplier Entry process for Procurement Services for all suppliers. This includes day to day entry and maintenance of suppliers. Coordinate with Accounts Payable, Controller's Tax Office, and internally to ensure proper entry of suppliers. Recommend process and procedural updates for Supplier Entry process. Confirmation with the suppliers that all information is correct. Notify and update suppliers with our preferred dispatch method. Resolve issues for campus departments as well as suppliers pertaining to policy and procedures questions. Explain how to suggest a supplier, find the correct locations, complete the current supplier profile registration, etc. </li><li>Administrator on Help Desk for Procurement Services. Provide telephone/online assistance for end users having difficulty with procurement processes, status/processing of requisitions, purchase orders and other processing using the OMNI/SpearMart systems. Monitor departmental email boxes for assistance. </li><li>Recordkeeping for Procurement Services. This includes filing incoming paperwork and pulling files for destruction based on retention periods. Catalog, file and maintain the Certificate of Liability Insurance forms in the supplier system. Recommend a new tracking process for Certificates of Insurance. Follow up with Strategic Category Managers, Procurement Specialists, and Procurement Associates if these need to be updated because they have expired. </li><li>Backup PCard proxy for the department that ensures charges are coded properly and reconciled. Assist in PCard section with appointments. Backup processing requests for credit letters. Backup duties greeting and assisting visitors, answering incoming calls, sorting and issuing incoming mail, routing incoming faxes. Assist Procurement Services with other clerical and administrative projects/duties as needed. </li></ul> <p>Qualifications</p> <p>High school diploma or equivalency and four years experience or a combination of post high school education and experience equal to four years.</p> <p>Preferred Qualifications</p> <p>The ideal candidate should have experience with a supplier management portal.</p> <p>University Information</p> <p>One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news!</p> <p>Learn more about our university and campuses.</p> <p>Anticipated Salary Range</p> <p>Starting in the mid $30,000's, commensurate with education and experience.</p> <p>FSU Total Rewards</p> <p>FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.</p> <p>Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.</p> <p>How To Apply</p> <p>If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.</p> <p>Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.</p> <p>Veterans' Preference</p> <p>Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only.</p> <p>IMPORTANT: To claim Veterans' Preference, select "yes" to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans' Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date.</p> <p>Click the links for eligibility information and required documentation, or call FSU Human Resources at (850) 644-6034.</p> <p>Considerations</p> <p>This is an USPS (University Support Personnel System) position.</p> <p>This position requires successful completion of a criminal history background check.</p> <p>Equal Employment Opportunity</p> <p>FSU is an Equal Employment Opportunity Employer.</p>