<p>ABOUT HUB INTERNATIONAL:</p> <p>HUB International Limited ("HUB") is the 5th largest global insurance and employee benefits broker, providing a broad array of property, casualty, risk management, life and health, employee benefits, investment and wealth management products and services. With over 18,000 employees in 500+ offices throughout North America, HUB has grown substantially, in part due to our industry leading success in Mergers and Acquisitions.</p> <p>WHAT WE OFFER YOU:</p> <p>At HUB we believe in investing in the future of our employees. Our entrepreneurial culture fosters an environment of open feedback and improvement that empowers our people to make the best decisions for our customers and organization. We offer:</p> <ul> <li> <p>Competitive salaries and benefits offerings</p> </li><li> <p>Medical/dental/vision insurance and voluntary insurance options</p> </li><li> <p>Health Savings Account funding</p> </li><li> <p>401k matching program</p> </li><li> <p>Company paid Life and Short-Term Disability Plans</p> </li><li> <p>Supplemental Life and Long-Term Disability Options</p> </li><li> <p>Comprehensive Wellness Program</p> </li><li> <p>Paid Parental Leave</p> </li><li> <p>Generous PTO Package - Vacation, Holiday, Sick, and Personal Time Off</p> </li><li> <p>Great work/life balance, because that's important for all of us!</p> </li><li> <p>Focus on creating a meaningful environment through employee engagement events</p> </li><li> <p>The ability to be a part of a motivated, winning team with the opportunity to learn from colleagues who are amongst the top talent in the industry!</p> </li><li> <p>Growth potential - HUB is constantly growing and so can your career!</p> </li><li> <p>A rewarding career that helps local businesses in the community</p> </li><li> <p>Strong community support and involvement through HUB Gives</p> </li></ul> <p>SUMMARY:</p> <p>The Office Coordinator organizes and coordinates administrative duties and office procedures. The role is to create and maintain an efficient and comfortable work environment, ensuring high levels of organizational effectiveness, communication and safety. The Office Coordinator should ensure the smooth running of the office and help improve company administrative procedures and day-to-day operations.</p> <p>ESSENTIAL DUTIES AND RESPONSIBILITIES:</p> <p>Reception</p> <ul> <li> <p>Manages the answering/transferring of incoming calls as needed.</p> </li><li> <p>Opening/distributing incoming mail and processing outgoing mail.</p> </li><li> <p>Greets/directs all visitors and non-visitors in lobby area.</p> </li><li> <p>Coordinates scheduling and maintenance/cleanliness of all conference rooms for employees, clients, etc.</p> </li><li> <p>Plans/organizes office events/luncheons in Memphis office such as client/employee breakfast and lunch meetings, and non-profit meetings (sometimes after hours).</p> </li></ul> <p>Building/Office Maintenance</p> <p>General building maintenance including opening and closing activities, alarm management, etc.</p> <ul> <li> <p>Works with property management company on all building maintenance/repair issues.</p> </li><li> <p>Coordinates all furniture requests to include new purchases, repairs and moves.</p> </li><li> <p>Stocks kitchen/break room with all supplies to include ordering with coffee vendor, internal supply requests and grocery store trips when necessary.</p> </li><li> <p>Makes sure the kitchen/break room is clean.</p> </li><li> <p>Orders all other office supplies, as needed</p> </li><li> <p>Maintain office equipment and work with Operations team for equipment returns</p> </li></ul> <p>Oversight</p> <ul> <li> <p>Coordinates daily trips to the Post Office/UPS office for package drop-offs.</p> </li><li> <p>Handles "as-needed" requests from Advisors, CAMS, PAMS for letters, documents, etc.</p> </li><li> <p>Prepares reports for management as required.</p> </li><li> <p>Performs other duties and projects as assigned.</p> </li></ul> <p>REQUIREMENTS:</p> <ul> <li> <p>High School Diploma or equivalent required</p> </li><li> <p>Experience in office coordination/management is preferred</p> </li><li> <p>Proficient in Microsoft Office Suite, must be comfortable with Excel</p> </li><li> <p>Must be organized, enjoy problem solving, and possess excellent customer service skills and high level of integrity and dependability</p> </li><li> <p>Ability or adaptability to work in fast-paced, multi-tasking environment</p> </li></ul> <p>Department Account Management & Service</p> <p>Required Experience: 2-5 years of relevant experience</p> <p>Required Travel: Negligible</p> <p>Required Education: High school or equivalent</p> <p>HUB International Limited is an equal opportunity employer that does not discriminate on the basis of race/ethnicity, national origin, religion, age, color, sex, sexual orientation, gender identity, disability or veteran's status, or any other characteristic protected by local, state or federal laws, rules or regulations.</p> <p>E-Verify Program (https://hubinternational.jobs/e-verify/)</p> <p>We endeavor to make this website accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact the recruiting team HUBRecruiting@hubinternational.com . This contact information is for accommodation requests only; do not use this contact information to inquire about the status of applications.</p>