<p>Overview</p> <p>GFT is seeking a Administrative Assistant to join our Transportation Team in Orlando, FL! This role is Part Time, requiring regular attendance at our Orlando, FL office.</p> <p>At GFT, we're not just engineering the future; we're meticulously building it. Our comprehensive suite of construction and program management services reflects our unwavering commitment to excellence, safety, innovation, and sustainability. Our construction management services are the cornerstone of our commitment to transforming communities and enhancing lives. We oversee every construction phase to help ensure projects are completed on schedule, within budget, and to the highest safety and quality standards.</p> <p>Responsibilities</p> <p>What you'll be challenged to do:</p> <p>Manages document processes and systems to ensure control and availability. May provide training on documentation and record retention policies, records destruction, disaster recovery, procedures and instructions to site personnel.</p> <p>In this capacity, the successful candidate will be responsible for the following:</p> <ul> <li>Defines standards and workflows for document management as well as leads the collection, authorization, publication, storage, retrieval, and retention of documents. </li><li>Establishes (within corporate or client guidelines) the document controls strategy, systems, and policies and procedures including but not limited to the authoring, approval, publishing, version control and archiving of all project or program related documents. </li><li>Maintains the master electronic project files. </li><li>Prepares records for inactive storage according to the Records Retention Schedule. Copies and scans documents as needed to perform distribution and storage duties. </li><li>Manages and audits document control processes and systems to ensure control and availability of documentation to appropriate personnel. </li><li>May provide training to project personnel regarding document control and record retention policies, procedures, and project management system use. </li><li>Reviews new and revised documentation for suitability and conformance to GFT or client standards. </li><li>Performs and/or supports quality reviews and audits associated with document controls procedures. </li><li>Read and extrapolate information from contracts, (i.e. invoicing, certificate of insurance requirements, etc.) </li><li>Maintain CEI certification chart and reference sheet </li><li>Schedule certification classes and follow-up before class. </li><li>New employee coordination and onboarding. (vehicles, computers, PPE and field equipment, etc) </li><li>Performs other duties as assigned. </li></ul> <p>Qualifications</p> <p>What you'll bring to our firm:</p> <ul> <li> <p></p> </li><li>High School Diploma or equivalent <p></p> </li><li> <p>2-3 years technical administrative support experience</p> </li><li> <p>Will be expected to demonstrate proficiency with Microsoft Office - Word, Excel, and Outlook</p> </li><li> <p>Ability to work in a fast-paced environment and take on additional responsibilities and challenges</p> </li><li> <p>Acrobat: strong understanding of editing pdf's; compiling smart pdf's.</p> </li><li> <p>Ability to work well in a team environment and independently with minimal supervision</p> </li><li> <p>Must be proactive, very detailed oriented, highly organized and motivated with a positive attitude</p> </li><li> <p>Actively engages multiple perspectives when solving problems, seeks to learn from peers, and encourages reciprocal learning among team members.</p> </li></ul> <p>What we prefer you bring:</p> <ul> <li>Construction background preferred </li><li>Project management experience or training preferred </li><li>Experience with Bluebeam is preferred. </li></ul> <p>Featured Benefits:</p> <ul> <li>Hybrid (in-person and remote) work environment. </li><li>Comprehensive benefits package including wellness programs, parental leave, and pet insurance, in addition to medical, dental, vision, disability, and life insurance. </li><li>Tax-deferred 401(k) savings plan. </li><li>Competitive paid-time-off (PTO) accrual. </li><li>Tuition reimbursement for continued education. </li><li>Commitment to professional development, access to internal and external training programs, and support of active participation in professional organizations </li><li>Incentive compensation for eligible positions. </li></ul> <p>At GFT, a privately held AEC firm, we innovate where transportation, water, power, and buildings converge. We call this the Infrastructure of Life. We measure our success by the strength of our relationships - that's why we're the employer of choice for 5,000+ of the industry's brightest engineers, planners, architects, inspectors, designers, and more.</p> <p>Our clients choose us for our expertise and prefer us for our nimble approach, creativity, and personal touch. Backed by over a century's experience, together we're building a lasting legacy for future generations: stronger communities, a healthier planet, and better lives. GFT: Ingenuity That Shapes Lives</p> <p>GFT is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veterans' status or other characteristics protected by law.</p> <p>Unsolicited resumes from third party agencies will be considered the property of Gannett Fleming TranSystems.</p> <p>Location: Orlando, FL</p> <p>Core Business Hours: 8:00 AM - 5:00 PM</p> <p>Employment Status: Full-Time</p> <p>#LI-Hybrid</p> <p>#LI-HM1</p>