<p>Position Description:</p> <p>Administrative Associate - Division of Vascular & Endovascular Surgery</p> <p>Department of Surgery</p> <p>Position Summary</p> <p>The Administrative Associate provides administrative support to the Chief of the Division of Vascular & Endovascular Surgery, along with other faculty physicians. Responsibilities include clerical and administrative tasks, scheduling clinical appointments, coordinating high-level meetings, and supporting clinical operations.</p> <p>Primary Functions</p> <ul> <li>Provide administrative support primarily to the Division Chief, managing complex calendars, scheduling clinical appointments, coordinating meetings, and preparing relevant agendas and materials. </li><li>Act as the key liaison between the Division Chief and executive stakeholders, handling inquiries, correspondence, and communication professionally and effectively. </li><li>Provide administrative assistance to 2-3 other faculty physicians, including managing schedules, coordinating appointments, and assisting with special projects. </li><li>Review, format, and distribute essential communications to colleagues, executive stakeholders, and patients. </li><li>Gather, compile, and organize information from various sources for review by faculty, assisting in meeting preparation and decision-making processes. </li><li>Support clinical enterprise tasks, including managing patient calls, processing referrals, and handling external records requests. </li><li>Create reports, presentations, minutes, letters, memos, and other necessary documents. </li><li>Assist in event planning and support coordinating activities, symposiums, and lectureships </li></ul> <p>Knowledge - Skills - Abilities</p> <ul> <li> <p>Proficiency in computers, electronic health records, clerical procedures, customer service standards, and information management.</p> </li><li> <p>Strong organizational, interpersonal, time management, and communication skills.</p> </li><li> <p>Ability to solve problems independently and maintain confidentiality in handling sensitive information.</p> </li><li> <p>Knowledge of clinical practice and experience with electronic medical record systems (e.g., EPIC).</p> </li></ul> <p>#LI-SN1</p> <p>Preferred Schedule:</p> <p>M-F Core business hours</p> <p>Position Requirements:</p> <p>Appropriate experience may be substituted on equivalent basis</p> <p>Minimum Required Education: Associate's degree</p> <p>Minimum Required Experience: 3 years</p> <p>Why MCW?</p> <ul> <li>Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options </li><li>403B Retirement Package </li><li>Competitive Vacation and Paid Holidays offered </li><li>Tuition Reimbursement </li><li>Paid Parental Leave </li><li>Pet Insurance </li><li>On campus Fitness Facility, offering onsite classes. </li><li>Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc. </li></ul> <p>For a full list of positions see: www.mcw.edu/careers</p> <p>For a brief overview of our benefits see: https://www.mcw.edu/departments/human-resources/benefits</p> <p>MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination</p> <p>The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.</p> <p>.</p>