<p>The Secretary is a member of the clerical staff and as such is responsible to provide clerical support to the administrative staff, to act as a receptionist, when necessary, and to perform the various changing tasks of her office to ensure that the office operation is run smoothly.</p> <p>In carrying out these responsibilities, the Secretary shall:</p> <ol> <li> <p>Maintain the files of the office to which he/she is assigned in a standard and appropriate manner;</p> </li><li> <p>Type a variety of material such as letters, reports, memoranda, etc. from rough drafts or corrected copy;</p> </li><li> <p>Photocopy as required or requested, to include listed copies on official correspondence;</p> </li><li> <p>Respond on behalf of his/her office to official inquiries as directed by his/her supervisor;</p> </li><li> <p>Proof read work of other office staff members as requested;</p> </li><li> <p>Assist in internal mail distribution;</p> </li><li> <p>Assure compliance of his/her office with accepted administrative procedures and policies including personnel and financial management requirements;</p> </li><li> <p>Greet all visitors courteously, determine his/her needs, check appointments, and direct or escort them to the proper person/office;</p> </li><li> <p>Answer office telephone and respond appropriately to request and/or channels calls to the proper person/office;</p> </li><li> <p>Complete appropriate paperwork, forms, requests, responses, or other such activity at the direction of his/her supervisor in a professional and appropriate manner;</p> </li><li> <p>Utilize the computer hardware and software placed at his/her disposal in the completion of his/her assigned tasks; and</p> </li><li> <p>Perform any other related duties or assignment as directed by his/her supervisor.</p> </li></ol>